DeKalb Times

Village of Kirkland Board of Trustees met Nov. 6.

Here are the minutes provided by the board:

I. Call to Order - President Block called the Board of Trustee Regular meeting to order at 7:00 P.M. 

II. Roll call - Members answering present as follows: Trustee Michener, Trustee Benes, Trustee Chambers, Trustee Marshall, Trustee Fruit. Trustee Ziegler is absent. 

III. Comments from the Audience - None 

IV.Approval of Meeting Minutes - President Block asked for a motion for the approval of Meeting Minutes from October 2, 2023. Trustee Fruit made a motion for the approval of Meeting Minutes from October 2, 2023 with a 2nd by Trustee Chambers. On a voice call vote all in favor. Motion carried. 

V. Approval of Warrant - President Block asked for a motion to approve the Warrant in the amount of $253,928.09. Trustee Fruit made a motion to approve the Warrant in the amount of $253,928.09 with a 2nd by Trustee Chambers. On a roll call vote Trustees Chambers, Marshall, Fruit, Michener and Benes voted yes. Trustee Ziegler is absent. Motion carried. 

Trustee Ziegler joined the meeting at 7:07 P.M. 

VI. Reports - 

a. Police Report - Chief Davenport gave his report for October 2023; see attached. 

b. Public Works - Jim Stark gave his report for October 2023; see attached. 

c. Committee Report - 

1. Tree Committee -Will be meeting on November 14, 2023 

VII. Guest Speaker – Mike Whalen, Kirkland Fitness Center. Mike is opening a fitness center at 306 Main St. and introduced himself. Mike gave an explanation of what his thoughts and dreams are for the new business. Mike asked if the Village offered any Economic Development Financial Support. He was looking for anything from $5,000.00 to $10,000.00. 

VIII. Unfinished Business - None 

IX. New Business - 

a. Discussion /Approval of Village of Kirkland Fiscal Year 2022-2023 Financial Audit - President Block asked for a motion for the approval of Village of Kirkland Fiscal Year 2022-2023 Financial Audit. Trustee Chambers made a motion for the approval of Village of Kirkland Fiscal Year 2022-2023 Financial Audit, with a 2nd by Trustee Ziegler. On a roll call vote Trustees Marshall, Fruit, Ziegler, Michener, Benes and Chambers voted yes. Motion carried. 

b. Discussion / Approval of Ordinance 2023-04 / An Ordinance Levying and Assessing Taxes for the Village of Kirkland for the Fiscal Year starting May 1, 2023 and ending April 30, 2024 – President Block asked for a motion for the approval of Ordinance 2023-04 / An Ordinance Levying and Assessing Taxes for the Village of Kirkland for the Fiscal Year starting May 1, 2023 and ending April 30, 2024. Trustee Chambers made a motion for the approval of Ordinance 2023-04/ An Ordinance Levying and Assessing Taxes for the Village of Kirkland for the Fiscal Year starting May 1, 2023 and ending April 30, 2024, with a 2nd by Trustee Ziegler. On roll call vote Trustees Fruit, Ziegler, Michener, Benes, Chambers and Marshall voted yes. Motion carried. 

c. Discussion /Approval of Village of Kirkland Electrical Aggregation Program- President Block gave an update on the Kirkland Electrical Aggregation Program from Progressive Business Solutions and Dynegy. Trustee Fruit made a motion to authorize President Block to execute a final contract with Progressive if they can meet Dynegy proposal for a 24-month rate including the $500.00 rebate, if not then to go with Dynegy based on their terms and pricing. A 2nd was made by Trustee Michener. On a roll call vote Trustees Zieglar, Michener, Benes, Chambers, Marshall and Fruit voted yes. Motion carried. 

d. Discussion / Approval of Kirkland Public Works / Police Department Building Phase II Site Civil Plans with Fehr-Graham - President Block turned this over to Chad from Fehr-Graham to explain Phase II Site Civil Plans of Public Works / Police Department Buildings. Trustee Fruit made a motion for the approval of Kirkland Public Works / Police Department Building Phase II Site Civil Plans with Fehr-Graham not to exceed $16,150.00, with a 2nd by Trustee Michener. On a roll Call vote Trustees Michener, Benes, Chambers, Marshall, Fruit and Ziegler voted yes. Motion carried. 

e. Discussion / Approval of Kirkland Tree Committee Signage - President Block turned this over Trustee Benes. Trustee Benes explained that the Tree Committee would like to have 20 signs made to be placed where the new trees were planted. The signs are mainly for promotional reasons, just letting others know that there is a 50/50 program. Trustee Fruit made a motion for the approval of Kirkland Tree Committee Signage, with a 2nd by Trustee Michener. On a roll call vote Trustees Benes, Chambers, Marshall, Fruit, Ziegler and Michener voted yes. Motion carried. 

f. Discussion of Undetermined Water Service Connection and Water Meter Replacements in Village of Kirkland - President Block explained where we are with the Water Service Connection and Water Meter Replacements. After some discussion, the Trustees would like to have another letter sent out informing the Village residents that they will need to get an appointment set-up by January 1, 2024. If appointments are not made, we will be turning water off and you will be billed a Turn-on/Turn-Off fee of $200.00. 

g. Discussion / Approval of Kirkland Public Works Radio Frequency Renewal - President Block asked for a motion for the approval of Kirkland Public Works Radio Frequency Renewal. Trustee Ziegler made a motion for the approval of Kirkland Public Works Radio Frequency Renewal not to exceed $350.00, with a 2nd by Trustee Chambers. On a roll call vote Trustees Marshall, Fruit, Ziegler, Michener, Benes and Chambers voted yes. Motion carried. 

h. Discussion / Approval of Kirkland Public Works Skid Steer Snow Tire Purchase - President Block asked Jim Stark Public Works Superintendent to explain the reason on why these need to be done. President Block asked for a motion for the approval of Kirkland Public Works Skid Steer Snow Tire Purchase. Trustee Chambers made a motion for the approval of Kirkland Public Works Skid Steer Snow Tire Purchase not exceed $2200. 00, with a 2nd by Trustee Michener. On a roll call vote Trustees Fruit, Ziegler, Michener, Benes, Chambers and Marshall voted yes. Motion carried. 

i. Discussion / Approval of Kirkland Fitness Center Economic Development Financial Support - President Block asked for a motion for the Approval of Kirkland Fitness Center Economic Development Financial Support. Trustee Fruit made a motion for the approval of Kirkland Fitness Center Economic Development Financial Support not to exceed $7500.00, reimbursable for utility or building infrastructure expenses only and subject to any work being done in a reasonable, professional manner. A 2nd was made by Trustee Chambers. On a roll call vote Trustees Zieglar, Michener, Benes, Chambers, Marshall and Fruit voted yes. Motion carried. 

X. Adjournment - At 9:16 P.M., President Block asked for a Motion to Adjourn. Trustee Ziegler made a Motion to Adjourn, with a 2nd by Trustee Fruit. On a voice call vote all in favor. Meeting adjourned. 

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