City of Dekalb City Council and Finance Advisory Committee met Feb. 9.
Here are the minutes provided by the committee:
A. CALL TO ORDER AND ROLL CALL
Recording Secretary Ruth Scott called the meeting to order at 6:00 p.m.
In the absence of Mayor Cohen Barnes, Recording Secretary Scott requested a motion from the Council to appoint a Temporary Chair for the meeting.
MOTION: Alderman Larson moved to appoint Alderman Carolyn Zasada as Temporary Chair for this meeting; seconded by Alderman Smith.
VOTE: Motion carried by a roll call vote of 6-0-2. Ayes: Zasada, Larson, Smith, Carlson, Verbic, Walker. Nays: None. Absent: Powell, Barnes. The motion was declared passed.
Recording Secretary Scott proceeded to call the roll, with the following Council members present:
▪ Carolyn Zasada, 1st Ward Alderman
▪ Barb Larson, 2nd Ward Alderman
▪ Tracy Smith, 3rd Ward Alderman
▪ Justin Carlson, 4th Ward Alderman
▪ Andre Powell, 5th Ward Alderman (not present at roll call, but arrived at 6:02 p.m.)
▪ Mike Verbic, 6th Ward Alderman
▪ John Walker, 7th Ward Alderman
City Clerk Brad Hoey was absent.
Also present were:
▪ Bill Nicklas, City Manager
▪ Bob Redel, Assistant City Manager
▪ Matt Rose, City Attorney
▪ Luke Howieson, Fire Chief
▪ David Byrd, Police Chief
▪ Luke Howieson, Fire Chief
▪ Michelle Anderson, Human Resources Director
▪ Susan Hauman, Director of Financial Services
▪ Dan Olson, Planning Director
▪ Andy Raih, Public Works Director
▪ Matt Anderson, Water Resources Director
▪ John Laskowski, City Engineer
▪ Ben Trompeter, Airport Manager
▪ Mike Neuenkirchen, Transit Manager
B. PLEDGE OF ALLEGIANCE
Temporary Chair Zasada led the assembly in the Pledge of Allegiance.
C. APPROVAL OF THE AGENDA
MOTION: Alderman Smith moved to approve the agenda; seconded by Alderman Carlson.
VOTE: Motion carried by a roll call vote of 6-0-2. Ayes: Zasada, Larson, Smith, Carlson, Verbic, Walker. Nays: None. Absent: Powell, Barnes. Temporary Chair Zasada declared the motion passed.
D. PRESENTATIONS
1. America250 Pause for Patriotism: Frederick Douglass and Black History Month.
City Manager Nicklas reminded attendees that this segment of the meeting is part of the broader effort to commemorate the 250th anniversary of the Declaration of Independence (the semiquincentennial). The purpose of this initiative is to reflect on the Declaration’s relevance today, consider whether its principles have been fully realized, and examine the progress made over the past two and a half centuries. He emphasized that history is not just a series of dates and events, but a collection of human stories – struggles, aspirations, and choices that have shaped politics and social justice – and that understanding these stories helps us make sense of the present.
The focus of this installment was Frederick Douglass, a former slave who escaped to freedom and became a leading voice for abolition and equal rights. Douglass’ activism grew after the Fugitive Slave Law of 1850, which allowed marshals to capture escaped slaves even in free states, creating constant fear for those who had fled slavery. This law pushed Douglass beyond speaking as a minister about morality and into advocating for legal and political change.
Douglass became a powerful orator on the national stage, urging the country to confront slavery rather than avoid it. He supported the formation of the Republican Party in 1854, which at the time was focused on ending slavery and promoting equality. From 1856 until his death in 1895, Douglass worked to influence politics toward the ideals of the Declaration of Independence.
Nicklas highlighted Douglass’ courage – speaking publicly despite ridicule, violence, and hatred – and his willingness to engage in imperfect political processes to move the nation closer to justice. He encouraged everyone to learn more about Douglass, calling him an outstanding figure to honor during Black History Month.
Alderman Walker noted that Douglass taught himself to read and write, often practicing late at night to avoid detection by his enslaver, as being caught could have severe consequences.
City Manager Nicklas elaborated, explaining that Douglass faced strict prohibitions against learning to read and write because enslavers feared literacy would lead enslaved people to question their bondage. Nevertheless, Douglass absorbed language by listening to conversations while working in the house. Later, when sent to Baltimore, he received brief instruction in reading the Bible, which deepened his reflections on freedom. His sharp intellect and strong memory soon alarmed those around him, and ultimately, Douglass escaped slavery. With assistance from supporters along the Underground Railroad, he traveled from Maryland to Boston, teaching himself along the way and overcoming extraordinary obstacles without the benefit of formal schooling.
2. Introduction of Matt Anderson, Water Resources Director.
City Manager Nicklas introduced Matt Anderson as the City’s new Water Resources Director, highlighting his extensive experience, including his previous role as Public Works Director in Sycamore. Since earning his degree from Iowa State in 2001, Anderson has built a career in water resources, beginning as a lab supervisor for DeKalb’s water division and obtaining all required certifications as a water supply operator. He also holds a master’s degree in leadership and accounting from Aurora University.
Nicklas noted that Anderson has already taken on significant projects, such as testing a potential new well site on the northwest side, preparing bids for a new transmission watermain on the southeast side, and overseeing repairs to Well 11 on County Farm Road. He welcomed Anderson and expressed confidence in his leadership and expertise.
E. PUBLIC PARTICIPATION
Amy Doll, a DeKalb resident, expressed disappointment with the process surrounding the Council’s approval of a new data center at their December 8, 2025, meeting. She clarified that her concern was not about supporting or opposing the project but about ensuring transparency and a democratic process. At that meeting, residents were told Council members would relay constituent questions to the developers, yet none of those questions were addressed. Doll noted that while some misinformation was shared during public comments, many valid concerns went unanswered.
She raised specific concerns about the potential impact of data centers on utility costs, citing examples from other areas where energy bills have increased. Doll also emphasized that data centers consume significant amounts of water, often without clear reporting to the communities that depend on those resources. She urged the City to lead by implementing safeguards ahead of proposed state legislation, including measures for energy cost control and water-use transparency.
Additionally, Doll questioned why the resolution (Resolution 2026-018) to purchase two 35- foot diesel transit buses did not include hybrid options, reminding the Council of its 2024 Sustainability Plan. She encouraged the Council to consider requiring hybrid buses to align with that commitment.
Sid Kincaid referenced a November 15, 2025, community meeting at University Village where, in response to a parent’s request for an earlier curfew, Mayor Barnes noted that some Council members oppose such measures and encouraged parents to bring their concerns to Council meetings.
Kincaid also pointed out disparities in voter turnout, observing that precincts with the lowest participation – primarily apartment communities in the Annie Glidden North area – contrast sharply with the highest-turnout precincts, which are largely single-family homes. He argued that this imbalance has resulted in a Council composed entirely of homeowners, whose perspectives differ significantly from those of renters.
Expressing concern about representation, Kincaid challenged the Council to explain how they avoid making politically convenient decisions that favor homeowners and what steps they take to ensure renters have an equal voice on public safety and other issues. He urged the Council to keep this challenge in mind during upcoming discussions on boards and commissions.
F. APPOINTMENTS
There were none.
G. CONSENT AGENDA
Temporary Chair Zasada read the items listed on the Consent Agenda into the record by title only:
1. Minutes of the Joint Review Board Meeting (TIF 3) of October 24, 2025.
2. Minutes of the Joint Review Board Meeting (TIF 4) of October 24, 2025.
3. Minutes of the Regular City Council Meeting of January 26, 2026.
4. Accounts Payable and Payroll through February 9, 2026, in the Amount of $2,532,724.17.
5. Investment and Bank Balance Summary through December 2025.
6. Year-to-Date Revenues and Expenditures through December 2025.
7. Crime Free Housing Bureau Report – January 2026.
MOTION: Alderman Verbic moved to approve the items listed on the Consent Agenda; seconded by Alderman Powell.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
H. PUBLIC HEARINGS
There were none.
I. CONSIDERATIONS
There were none.
J. RESOLUTIONS
1. Resolution 2026-017 Authorizing an Amendment to the Professional Services Agreement with Stantec Architecture, Inc. for Construction Administration Services Related to the Transit Maintenance and Operations Facility in an Amount Not to Exceed $550,000.
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Smith moved to approve the resolution; seconded by Alderman Powell.
City Manager Nicklas explained that this item authorizes architectural and engineering design services for the Transit Center project. The cost will be covered by remaining funds from the design phase, ensuring consistency with previous contracts under the Stantec architectural initiative. He emphasized that all funding for this amendment, as well as future construction expenses, will come entirely from Illinois Department of Transportation and Federal Transit Administration capital grants.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
2. Resolution 2026-018 Approving an Agreement with Gillig, LLC for the Purchase of Two Diesel Buses in an Amount Not to Exceed $1,372,706.
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Powell moved to approve the resolution; seconded by Alderman Walker.
Referring to comments made during public participation about purchasing hybrid buses, City Manager Nicklas explained that the decision to purchase two diesel transit buses was driven by cost considerations. While hybrid and fully electric options were reviewed during recent budget discussions, their prices were substantially higher – over $1 million for hybrids and approximately $1.5 million for electric buses – compared to about $686,000 each for diesel bus. Given these cost differences, the City is not in a position to pursue the more expensive options and must prioritize timely vehicle replacements.
Alderman Walker commented that while the City prioritizes safety and environmental considerations, decisions ultimately come down to cost.
City Manager Nicklas agreed, noting that when the price difference is smaller – tens of thousands rather than hundreds of thousands – the City has sometimes chosen the more sustainable option. However, in this case, the cost difference is too great to justify.
Alderman Larson noted that while an ideal scenario might allow for fully electric buses and other sustainable choices, the City must operate within budget constraints. She emphasized that reliable public transportation is essential, especially for residents who do not own cars, and must remain available in all conditions – good weather or bad – regardless of financial limitations.
Temporary Chair Zasada stated that she has consistently advocated for more electric and hybrid buses but acknowledged that cost remains the primary barrier. Diesel buses cost about $600,000 each, while hybrids start at roughly $900,000, making the price difference too significant to overcome.
Transit Manager Neuenkirchen noted that while there was strong federal support for hybrid and electric buses under the previous administration, that trend is changing and will present funding challenges moving forward. He emphasized that the division would prefer to have an all-hybrid fleet but sustaining that goal will be difficult financially.
Temporary Chair Zasada noted the City’s plans to purchase six buses this year and asked how many would be hybrid.
Transit Manager Neuenkirchen responded that only one will be a hybrid. The original plan for three hybrids and three diesel buses was changed due to significant cost escalations, which he described as part of a broader macroeconomic challenge impacting sustainability goals.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
3. Resolution 2026-019 Approving the Purchase One 2026 Ford F-250 XL Crew Cab Pickup Truck from Brad Manning Ford in an Amount Not to Exceed $55,535.63 (Street Division).
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas explained that the vehicle under consideration was offered by Brad Manning Ford at a price slightly below the state bid, which typically serves as the benchmark for the lowest pricing on standardized commodities. Since the local dealer’s offer meets all required specifications and quality standards while saving a few hundred dollars, staff recommend purchasing from Brad Manning Ford.
Alderman Larson asked Public Works Director Raih whether the fleet is approaching its appropriate age range. Raih responded that each purchase represents progress, noting the department is becoming more stable and “staying above water” with every step.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
4. Resolution 2026-020 Approving the Purchase of One 2026 Ford Explorer from Brad Manning Ford in an Amount Not to Exceed $38,955.63 (Water Resources Division).
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Smith moved to approve the resolution; seconded by Alderman Carlson.
City Manager Nicklas explained that bids were solicited for the vehicle, and Meyer Brothers Ford – currently a state contract holder – submitted a price approximately $590 lower than Brad Manning Ford. However, the Meyer Brothers vehicle did not meet all specifications, particularly the required fleet color, which would have added repainting costs. As a result, staff recommend purchasing from Brad Manning Ford, which meets all specifications and still offers savings while supporting a local vendor.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
5. Resolution 2026-021 Approving the Purchase of a 2026 Sky Mark 5,000-Gallon JetA Refueler for the DeKalb Taylor Municipal Airport in an Amount Not to Exceed $302,650.
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas explained that the airport’s current refueler, a 1992 Ford, is outdated, lacks modern safety features, and is increasingly difficult to maintain due to limited availability of replacement parts. After years of seeking state or federal assistance, the City will fund a replacement using the airport budget – marking the first major vehicle purchase from this fund in nearly 20 years. He noted that the airport budget has remained solvent for three consecutive years, making the investment possible. Nicklas credited Airport Manager Ben Trompeter and his team for generating strong revenue through competitive T-hangar rents and robust fuel sales, supported by fair pricing and exceptional hospitality. He expressed pride in the airport’s progress and its ability to sustain this purchase.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
6. Resolution 2026-022 Approving an Agreement with Hampton, Lenzini, and Renwick Engineering for National Bridge Inspection Standard Inspections in an Amount Not to Exceed $35,000.
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Carlson moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas explained that national bridge inspection standards require evaluations every two to four years, depending on the bridge’s type and size. The allocation will cover inspections for 10 bridges, ranging from small structures to larger spans over the Kishwaukee River. The base contract with HLR is set at $29,920, with a not-to-exceed limit of $35,000 to allow for any additional work if state-level interpretations require further review. These inspections ensure compliance with federal and state regulations.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
7. Resolution 2026-023 Appropriating $35,000 Through a Supplemental Motor Fuel Tax Resolution to Fund Engineering Services for the Maintenance of Various Streets and Highways in Accordance with the Illinois Highway Code (Section 26-00000-00-GM) for the Period of January 1, 2026, to December 31, 2026.
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Smith moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas explained that the resolution under consideration is an annual requirement to specify the amount of money allocated for motor fuel tax uses and complements the previous resolution (Resolution 2026-022).
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
8. Resolution 2026-024 Authorizing Agreements for Aviation and Storage Tank Liability Insurance Coverage with Crum-Halsted/One Digital Covering the Period January 1, 2026, through January 1, 2027, in the Amount of $35,811.
Temporary Chair Zasada read the resolution into the record by title only. MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Walker.
City Manager Nicklas explained that the item covers essential insurance costs, with about two thirds for aviation coverage due to higher risk and roughly $8,000 for storage tank liability. He noted that while the amounts are small, they are necessary.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
K. ORDINANCES – SECOND READING
There were none.
L. ORDINANCES – FIRST READING
1. Ordinance 2026-002 Approving the Rezoning and Special Use Permit for the Property Located at 315 N. Sixth Street to Accommodate a Private Therapeutic Day School (Specialized Education of Illinois, Inc.).
Temporary Chair Zasada read the ordinance into the record by title only.
MOTION: Alderman Smith moved to approve First Reading of the ordinance; seconded by Alderman Powell.
City Manager Nicklas explained that the special use permit request was previously on the January 12 agenda but deferred for further discussion on safety and security measures. Alderman Smith met with City staff and school representatives to review prevention and intervention protocols for potential emergencies. The consensus was that the permit is reasonable, with internal rules and codes of conduct aligning with city expectations for schools of this size. The plan remains unchanged from the Planning and Zoning Commission’s December review, including classrooms, offices, therapy rooms, and a north parking lot expansion. An agreement also provides 50 additional leased parking spaces southwest of Oak Street.
Alderman Smith noted that his initial concerns about the school’s history were addressed during those discussions and expressed confidence in how the school will be run, noting that the school agreed to meet with police and fire departments regarding their operations and avoid surprises.
Alderman Walker asked what a special therapeutic school is. A representative explained that it is a therapeutic day school designed to support children needing extra help through therapies such as music, art, play, and pet therapy, alongside traditional education.
Walker praised the initiative and commended the school for its positive impact.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
MOTION: Alderman Walker moved to waive Second Reading of the ordinance; seconded by Alderman Carlson.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
2. Ordinance 2026-007 Amending Chapter 23 “Unified Development Ordinance”, Article 13 “Signs”, to Amend the Sign Regulations for Non-Residential Uses in the “MFR1” and “MFR2” Multi-Family Residential Districts and to Allow Electronic Changeable Copy Signs for Wall Signs and Projecting Signs in the “CBD” Central Business District.
Temporary Chair Zasada read the ordinance into the record by title only.
MOTION: Alderman Smith moved to approve First Reading of the ordinance; seconded by Alderman Carlson.
City Manager Nicklas outlined proposed sign regulation changes, including modest but important updates to the UDO for signage in non-residential zones and approval of new signage for the Stage Coach Players. The plan features a prominent marquee for their building in the central business district, which complies with existing rules since it is not located on Lincoln Highway, where changeable copy signs are prohibited.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
MOTION: Alderman Larson moved to waive Second Reading of the ordinance; seconded by Alderman Smith.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
3. Ordinance 2026-008 Amending the City of DeKalb Municipal Code by Adding a New Chapter 68 “Games of Chance – Raffles and Poker Runs”.
Temporary Chair Zasada read the ordinance into the record by title only.
MOTION: Alderman Verbic moved to approve First Reading of the ordinance; seconded by Alderman Walker.
City Manager Nicklas explained that more than a decade ago, the City entered an agreement with DeKalb County to transfer licensing for raffles and poker runs to the County Clerk’s Office, as these events were infrequent at the time. However, their frequency has increased significantly, leading the County Clerk to request that the City resume responsibility. After review, staff determined the process can be managed within certain parameters. The proposed revisions would return licensing for raffles and poker runs to the City, with modest fees as outlined in the background materials.
There were no questions or comments from the Council.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
MOTION: Alderman Verbic moved to waive Second Reading of the ordinance; seconded by Alderman Smith.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed.
M. REPORTS AND COMMUNICATIONS
1. Council Member Reports.
Alderman Smith thanked Police Chief Byrd and staff for their efforts over the weekend, noting that two seatbelt citations and 23 other citations for speeding and similar violations were issued. He expressed appreciation for their work in addressing ongoing traffic concerns.
Alderman Carlson stated he had no formal report but remarked that he found the Super Bowl disappointing because the Bears were not in it.
Alderman Powell reported attending the DeKalb Chamber’s annual dinner, describing it as an excellent event and congratulating DeKalb Mechanical on being named Business of the Year.
Alderman Verbic announced that Super Sundays will continue at the Glidden Homestead on February 22, March 8, and March 22, featuring engaging guest lectures. He also noted that Ward 6 businesses are anticipating the return of the Illinois Cheer Association on February 22, which provides a significant boost for local commerce. He concluded by wishing everyone a happy Valentine’s Day.
Alderman Walker addressed concerns about tenant-landlord issues. He clarified that tenants should contact their alderperson directly when problems arise. Walker emphasized that aldermen often assist behind the scenes, and a lack of public discussion does not indicate inaction. He explained that their primary role is to create policy, not enforce landlord behavior, and while they can guide residents to resources, they cannot compel action. Programs such as DARA and crime-free housing were highlighted as examples of the City’s efforts to protect both landlords and tenants. Walker noted that Chapter 10 was rewritten to balance protections for both parties and stressed the importance of communication. He urged residents to reach out so aldermen can help, acknowledging that while guidance can be provided, tenants must follow through on the process themselves.
Temporary Chair Zasada addressed concerns raised during public participation regarding the Mayor’s response to suggestions for an earlier curfew, noting that implementing such a policy is challenging because it could penalize high school students for being out late and may not effectively resolve the issue.
For her Ward 1 report, Zasada shared that a fatal fire occurred over the past weekend and urged residents to check on their neighbors and help ensure their safety.
2. City Manager Report.
City Manager Nicklas recognized Human Resources Director Michelle Anderson on her 28th anniversary of employment with the City of DeKalb. He praised her dedication and thanked her for her years of service, noting that her commitment is legendary. Others echoed their appreciation for her work in keeping operations on track.
N. EXECUTIVE SESSION
There was none.
O. ADJOURNMENT
MOTION: Alderman Smith moved to adjourn the meeting; seconded by Alderman Walker.
VOTE: Motion carried by a roll call vote of 7-0-1. Ayes: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker. Nays: None. Absent: Barnes. Temporary Chair Zasada declared the motion passed and adjourned the meeting at 6:58 p.m.
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