City of Dekalb City Council met Oct. 27.
Here are the minutes provided by the council:
The City of DeKalb City Council convened for a Regular meeting on October 27, 2025, at the DeKalb Public Library, 309 Oak Street, DeKalb, Illinois, in the Yusunas Meeting Room.
A. CALL TO ORDER
Mayor Cohen Barnes called the meeting to order at 6:00 p.m.
City Clerk Brad Hoey called the roll, and the following members of the City Council were present: First Ward Alderman Carolyn Zasada, Second Ward Alderman Barb Larson, Third Ward Alderman Tracy Smith, Fourth Ward Alderman Justin Carlson, Fifth Ward Alderman Andre Powell, Sixth Ward Alderman Mike Verbic, Seventh Ward Alderman John Walker, and Mayor Cohen Barnes.
Others in attendance included City Manager Bill Nicklas, Assistant City Manager Bob Redel, City Attorney Matt Rose, Acting Fire Chief Luke Howieson, Police Chief David Byrd, Human Resources Director Michelle Anderson, Director of Financial Services Susan Hauman, Public Works Director Andy Raih, City Engineer John Laskowski, Communication and Engagement Manager Scott Zak, and Recording Secretary Ruth Scott.
B. PLEDGE OF ALLEGIANCE
Cub Scout Pack 131 led the Pledge of Allegiance.
C. APPROVAL OF THE AGENDA
MOTION: Alderman Verbic moved to amend the agenda to include how City Council places agenda items according to Chapter 2 “City Council”, Section 2.09-a) “Agenda”; seconded by Alderman Walker.
There was brief discussion regarding the placement of the item. There was consensus to add the item to the Considerations portion of the agenda.
Alderman Zasada expressed enthusiasm about the opportunity to discuss the topic, despite not knowing what prompted it.
VOTE: Motion carried by an 8-0 roll call vote. Aye: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker, Barnes. Nay: None. Mayor Barnes declared the motion passed.
Mayor Barnes noted that background information on the topic should be available in each Alderperson’s email.
D. PRESENTATIONS
1. Proclamation: Fall Arbor Day – October 28, 2025.
Mayor Barnes read the proclamation in its entirety, noting it will be presented at the tree planting ceremony at Fire Station 1 on October 28, 2025.
E. PUBLIC PARTICIPATION
There was none.
F. APPOINTMENTS
There were none.
G. CONSENT AGENDA
Mayor Barnes read the items listed on the Consent Agenda by title only:
1. Minutes of the Regular City Council Meeting of October 13, 2025.
2. Accounts Payable and Payroll through October 28, 2025, in the Amount of $3,263,742.08.
3. Freedom of Information Act (FOIA) Report – September 2025.
4. FY2025 Human Services Funding 3rd Quarter Report.
5. Resolution 2025-096 Authorizing the Approval of Certain Executive Session Meeting Minutes of the City of DeKalb City Council.
MOTION: Alderman Powell moved to approve the Consent Agenda; seconded by Alderman Carlson.
VOTE: Motion carried by an 8-0 roll call vote. Aye: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker, Barnes. Nay: None. Mayor Barnes declared the motion passed.
H. PUBLIC HEARINGS
There were none.
I. CONSIDERATIONS
1. Consideration Regarding the Placement of Agenda Items at Council Member Request. Mayor Barnes read the item by title only.
Alderman Verbic read Chapter 2, Section 2.09-a) as follows: Any two or more City Council members desiring that a matter be placed on a Regular meeting agenda for consideration by the City Council shall advise the City Manager not later than 12:00 noon on the Monday preceding a Council meeting. They shall supply the City Manager with a copy of all relevant materials to be considered by the City Council. The City Manager shall include any such matter as a consideration item on the requested agenda. He further stated that Section 2.09-b) outlines how an individual can request an item be added to the agenda. However, his main concern is seeking input from the Council on whether they want to continue this approach or have the City Manager take the lead in setting the agenda, as referenced in a recent email.
Alderman Larson shared an example to illustrate how she gained support from another Council member to place an item on the agenda. She stressed the importance of having at least one other Alderman’s backing for discussion and expressed her preference to keep the current agenda-setting process as is.
Alderman Verbic noted that the process of placing an item on the agenda at a Council member’s request has been effective for the Council on several other occasions.
Mayor Barnes recognized the demanding workload of City Manager Nicklas and City staff, especially during budget season, and urged Council members to be mindful of the effort involved in preparing agenda materials. He suggested they rely on the City Manager’s judgment for the timing of adding requested items.
Alderman Verbic noted that he believes that the Council prefers a collaborative approach to agenda-setting with the City Manager, adding that he felt this was not clearly communicated in a recent email and sought alignment on the process.
City Manager Nicklas responded that Alderman Verbic had misinterpreted the Municipal Code. He explained that the provision allowing two Council members to request agenda items was intended to give minority voices on Council a platform, not to override the City Manager’s authority. He emphasized that, under the Council-Manager form of government, the City Manager has discretion over the agenda according to Chapter 2, Section 2.09-b) of the Municipal Code. He also clarified that while Council members may engage with staff, they do not have operational authority, and agenda items must be well-prepared to support informed decisions.
Alderman Verbic disagreed with City Manager Nicklas’ interpretation, arguing that Chapter 2.09-b) refers to individuals, not just Council members. He stated he has always provided thorough background materials when requesting agenda items.
Discussion ensued regarding the process using a proposed discussion on special event fees as an example. City Manager Nicklas noted that the outdated data provided by the Alderman would have required City staff to gather updated context retroactively and suggested that early collaboration would lead to more informed discussions.
Alderman Verbic countered that City staff should begin work only after formal Council direction.
City Manager Nicklas questioned whether City staff should routinely set aside time for unplanned requests.
Alderman Verbic suggested City staff address such items as schedules allow, unless urgency is specified.
Mayor Barnes expressed concern that requiring two Council members to propose agenda items for every meeting could overwhelm City staff and lead to less informed discussions. He encouraged Council members to bring proposals directly to the City Manager and to copy him on those communications. He voiced support for continuing the current process, which he believes ensures effective governance without overburdening staff.
Alderman Verbic responded that agenda decisions should not be based on the Mayor’s personal judgment but on formal Council direction.
Alderman Walker requested clarification from City Attorney Rose on how a Council member can get items placed on the agenda.
City Attorney Rose explained that in a Council-Manager government, the City Manager sets the agenda, while the Council votes on it. Although Council members can propose amendments and set policy, the City Manager has authority to make recommendations. Overriding this authority could conflict with the government structure, though in practice, the City Manager typically incorporates Council input.
Mayor Barnes used the current meeting as an example, noting that the Council can amend the agenda through a motion, second, and vote. However, he cautioned against using this approach regularly, emphasizing the importance of giving City staff advance notice to ensure well-prepared discussions.
Alderman Walker expressed concern about the agenda-setting process, questioning how a Council member can represent constituents if the Mayor or City Manager can block items. He emphasized the need for a fair process and noted that Council members are not seeking to disrupt meetings.
Mayor Barnes stated that the Council appears to be addressing a problem that does not exist. He reiterated that the current process allows for agenda modifications through a motion and vote, and that the system is functioning effectively. He further explained that even if he and the City Manager oppose an item, a Council member can still bring it forward with a second. If supported by a vote, the item proceeds; if not, it does not. He noted that most items brought forward are placed on the agenda and addressed appropriately.
City Manager Nicklas described the agenda-setting process as most effective when it includes informal, regular discussions between the City Manager and Council members. While this practice has declined, it continues occasionally between Alderman Verbic, Mayor Barnes, and himself. These conversations help City staff prepare background materials in advance and support efficient governance. He cautioned that introducing new topics during meetings without prior discussion can hinder preparedness and disrupt the process. He emphasized that a predictable, collaborative approach aligns with the Council-Manager form of government and supports operational stability.
Mayor Barnes again encouraged Council members to share agenda items with the City Manager and include him in related communications. He expressed appreciation for input during meetings and noted that while disagreements may arise, motions and votes ensure all voices are heard. He added that using motions to add items should remain rare, as the Council generally collaborates effectively.
City Manager Nicklas requested clarification from the Council on his role in setting the agenda, noting that clear direction is needed if changes are being considered.
Alderman Zasada clarified that two Council members may jointly request an agenda item by notifying the City Manager and copying the Mayor, with the expectation it be added within a reasonable timeframe.
Mayor Barnes agreed, noting that while there has been some confusion, this standard remains in place and has generally worked well.
City Manager Nicklas cautioned that conflicting language in the Municipal Code creates ambiguity around the City Manager’s authority. He warned that continued changes could signal a shift in the Council-Manager form of government and recommended legal clarification. He emphasized the importance of mutual respect in maintaining effective roles.
Mayor Barnes asked whether Council’s motions to amend the agenda challenge the City’s structure.
City Manager Nicklas clarified they do not but stressed the need for a balanced working relationship.
Alderman Larson proposed formalizing the process by allowing the Council to vote on whether to consider an item within two months if two members express interest. This would ensure broader support and give City staff time to prepare.
Alderman Zasada expressed confusion about the core issue or disagreement.
Alderman Walker echoed concerns about inconsistent application of the agenda-setting process and asked whether Council members can directly add items or if the City Manager has sole control.
Mayor Barnes clarified that the City Manager controls the agenda prior to meetings.
City Manager Nicklas added that the Council may modify it once a meeting begins. The City Manager, in effect, sets the table and menu. Once the meeting opens, the Council can amend the agenda to change the menu.
City Attorney Rose confirmed this, noting that while general discussion items are flexible, the Open Meetings Act requires advance notice for final action items.
Mayor Barnes emphasized the importance of submitting agenda requests in advance.
City Manager Nicklas cautioned against formalizing a process that could compel agenda items, arguing it may undermine the Council-Manager structure. He advocated for continuing the current informal approach.
Mayor Barnes concluded that if changes are desired, the Municipal Code should be revised to clarify the City Manager’s role.
2. Consideration of the Annual Property Tax Levy in the City of DeKalb. Mayor Barnes read the consideration title for the record.
City Manager Nicklas provided an overview of the property tax levy item, referencing details from the agenda packet. He explained that each fall, all taxing bodies in Illinois determine their property tax levy based on operational needs and assessed property values. While some jurisdictions, such as the City of DeKalb and the DeKalb Public Library, share the same valuation, others like the DeKalb Park District, Kishwaukee Water Reclamation District, and Kishwaukee College differ due to their unique boundaries and service areas. He reviewed prior discussions on the levy, including a joint meeting in August with the Finance Advisory Committee (FAC) and a recent FAC meeting in October. He noted that the City of DeKalb represents less than 8% of the total property tax rate. Since 2019, the aggregate tax rate has dropped from $11.74 to $7.97 per $100 of assessed value – a 32% decrease – while the City’s portion has been reduced by nearly 48%.
City Manager Nicklas emphasized that although the City has led in reducing rates, its limited share of the total tax rate means its impact is constrained. He also pointed out that property values in DeKalb Township have risen nearly 50% since 2018, which contributes to higher tax bills even as rates decline. The estimated EAV for 2025 is $1.44 billion, accounting for deductions from corporate abatements. As in the past 12 years, the entire levy will be dedicated to funding police and fire pension obligations. The City will meet 100% of its current pension obligation again this year, though a long-term shortfall remains. He noted that the statewide consolidation of firefighter pension funds has helped reduce the City’s unfunded liability by $1 million over the past year.
City Manager Nicklas concluded by recommending a property tax levy of $8,979,039, which is expected to maintain the current tax rate, noting this recommendation was supported by the FAC at its October meeting.
Mayor Barnes reiterated the City’s long-standing commitment to reducing the overall property tax rate, not only for DeKalb but for the broader community. He described the City’s efforts as “Herculean,” noting that while DeKalb is not yet the lowest in the region – citing St. Charles and Batavia as examples – it has become more competitive. He expressed optimism that continued economic development, particularly the attraction of large businesses, could create opportunities for future rate reductions. However, due to current financial obligations, especially related to police and fire pensions, he supports maintaining the current tax rate. Mayor Barnes acknowledged that rising property values may result in higher tax bills for some residents but emphasized that the City has worked hard to minimize the burden and should take pride in its progress.
Alderman Verbic commended the City for its success in reducing the overall tax burden in recent years. He proposed that the Council consider holding a retreat or setting aside time with City Manager Nicklas to develop a shared long-term vision, particularly focused on managing taxes amid rising costs and inflation. He also acknowledged that keeping the levy flat indefinitely is unrealistic but emphasized the importance of setting clear goals to minimize the tax impact on residents. Alderman Verbic stressed the need to carefully evaluate the financial implications of staffing decisions, such as the hiring a financial analyst, to avoid deficit spending or unnecessary tax increases.
In closing, Alderman Verbic praised City staff for their transparency and budgeting efforts, while encouraging greater clarity on how new expenditures align with the City’s commitment to fiscal responsibility.
City Manager Nicklas explained that while the property tax rate will remain unchanged, the levy will increase by 7.65% to meet the 7% actuarial interest rate required for the City’s police and fire pension funds. This slight increase above 7% provides a buffer to help the City stay on track with its pension obligations. He compared this to last year’s 8% levy increase, which was offset by fewer abatements and a higher EAV, allowing the rate to decrease. This year, however, maintaining the same rate requires a 7.65% increase. City Manager Nicklas cautioned that a smaller increase, such as 3%, would require the City to draw from General Fund reserves, which is not sustainable long-term. He emphasized that while reserves can occasionally be used, relying on them regularly poses financial risks.
Alderman Powell asked, if the tax rate is staying the same, how much more will taxpayers be paying on their tax bills.
City Manager Nicklas referenced Table 4 on page 4 of the meeting materials for details on the out-of-pocket impact to taxpayers. He noted that the exact amount varies depending on the property, but the table provides examples to help illustrate how the levy increase would affect individual tax bills.
Mayor Barnes pointed out a specific example, referencing a home with an EAV of $157,000, likely to illustrate the real-world tax impact on an average homeowner. This was in response to the discussion about how the levy increase would affect individual tax bills.
City Manager Nicklas explained that the impact of the levy increase depends on a property’s value. For example, a home valued at $150,000 (with an EAV of $50,000) would likely see a decrease in taxes. In contrast, a higher-value home – such as one worth $450,000 (with an EAV of $157,000) – would see an increase. He emphasized that the tax impact scales with property value.
Mayor Barnes clarified that the earlier example of a $450,000 home is on the higher end and not representative of most properties in DeKalb. He noted that the average home price in DeKalb is significantly lower, suggesting that the actual tax impact for most residents would be less than the example discussed.
Alderman Smith expressed support for City Manager Nicklas’ assumptions, emphasizing that maintaining the current levy approach is essential for continuing key City projects, especially road improvements and equipment upgrades, which are already behind schedule. He acknowledged the importance of GEMT funds in supporting the Fire Department and noted that without them, the City would face additional financial strain. Alderman Smith also referenced past tax abatements and appeals, suggesting some may need to be reversed to support ongoing needs.
City Manager Nicklas stated that certain properties, such as Amazon, will likely be fully taxable by next year, if not this year. However, due to timing, it’s probably too late for them to impact this year’s tax roll.
Alderman Smith highlighted the importance of planning for the future, noting that Amazon is now operational, and additional developments, such as another million square feet of space on Peace Road and progress at Panduit, are expected to come online in the next few years. He emphasized that the City’s current decisions, including infrastructure investments like roads and water systems, are part of a broader strategy to support and benefit from this projected growth.
Alderman Larson addressed concerns circulating on social media about the City hiring too many staff. She clarified that recent hires in the Fire Department are supported by external funding, specifically the SAFER grant, which covers the full cost of three firefighter positions for three years. She also referred to the GEMT program as another important funding source, reinforcing that these hires are financially supported and not a burden on local taxpayers.
City Manager Nicklas clarified the funding breakdown for the SAFER grant, stating it covers $75,000 in the first year, $75,000 in the second year, and $35,000 in the third year for each of the covered firefighter positions.
Alderman Larson emphasized that the SAFER grant-funded hires were necessary to properly staff the new fire station. She praised department heads for their fiscal responsibility, especially in managing aging equipment by proactively seeking cost-effective replacements. She acknowledged that while no one wants to increase costs for residents, rising prices across the board make it challenging to maintain services. The City is focused on preserving current service levels and catching up on infrastructure needs, like roads, while making the most of every budget dollar. She expressed full support for the proposed levy approach.
Mayor Barnes stressed the importance of maintaining the downward trend in the tax rate, noting that even a small increase could raise concerns among potential economic development prospects, especially on the South Side, where momentum is strong. He highlighted the City’s healthy fund balance as a safety net that allows for the hold on the current rate while still delivering quality services and advancing infrastructure projects like roads. He expressed full support for City Manager Nicklas’ recommendation, calling it a continuation of the fiscally responsible path the Council has followed for years and sees no reason to deviate from the proposed levy strategy, which he believes benefits the entire City.
Noting that while the City is proposing to keep its tax rate the same, Alderman Carlson asked whether the other taxing bodies would also be keeping their rates unchanged.
City Manager Nicklas responded that the decision to change or maintain tax rates is entirely up to each individual taxing body, adding that the City can only control its own rate.
Mayor Barnes shared that, based on his recent conversations, the DeKalb School Board is likely to keep its tax rate the same, and the DeKalb Park District may see a very slight increase. He credited the City’s leadership in reducing and now holding its rate as having a positive influence on other taxing bodies. While each entity makes its own decision, he noted that many appear committed to maintaining their current rates, with final decisions pending in their respective meetings.
City Manager Nicklas added that the DeKalb Public Library Board has already voted to keep its tax rate the same. He noted this is important information for the Council, especially since it will be included in the upcoming public notice (referred to as the “Black Box Notice”) that will be released within the next few days, based on the Council’s direction.
Alderman Carlson shared that when he decided to run for office, he was already aware of the City’s pension challenges. As a longtime union electrician, he strongly supports protecting pensions and stated he would never support denying anyone their earned benefits. However, he pointed out that many residents don’t understand the complexities of the tax rate, especially the fact that most taxing bodies don’t assume a 7% return, except the school district. He emphasized that 60% of the property tax bill goes to other entities, limiting the City’s control. With the City’s portion being just 0.62286, he noted it’s difficult to make major changes.
Mayor Barnes acknowledged that the Council appears to agree to keep the tax rate the same.
J. RESOLUTIONS
1. Resolution 2025-097 Authorizing an Auditing Services Agreement with Sikich CPA LLC for Auditing Services Related to Fiscal Years 2025-2029.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Verbic moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas provided an overview of the auditor selection process, referencing details from the agenda packet. He explained that the City periodically seeks proposals from professional auditing firms to evaluate how external auditors would approach municipal financial reviews. With assistance from Financial Services Director Susan Hauman, the City issued a Request for Proposals and received two responses. One was from Sikich, the firm currently under contract for the past two audit cycles and another proposal from a firm based in Atlanta, Georgia, which had strong credentials but conducts audits entirely electronically and does not travel. This approach would increase both their costs and the City’s staff time. Given these factors, City Manager Nicklas recommended continuing with Sikich for auditing services and asked the Council to support that recommendation.
There were no questions or comments from the Council.
VOTE: Motion carried by an 8-0 roll call vote. Aye: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker, Barnes. Nay: None. Mayor Barnes declared the motion passed.
2. Resolution 2025-098 Authorizing the Purchase and Equipping of One 2023 Police Package Dodge Durango Based on the Illinois Central Management Services Contract Pricing in an Amount Not to Exceed $38,508.
Mayor Barnes read the resolution by title only.
MOTION: Alderman Powell moved to approve the resolution; seconded by Alderman Larson.
City Manager Nicklas provided an update on the replacement of a police squad vehicle that was damaged in a crash caused by another party. The damaged vehicle, a 2021 Ford Explorer, was one of the department’s newer frontline units. He commended the Police Department for quickly locating a suitable replacement – a 2023 Dodge Durango with fewer than 60 miles on it, available at the Illinois state purchasing price of $38,508. The City expects to recover a portion of the cost by selling the damaged vehicle and salvaging some usable equipment, though some components were also damaged. After insurance and salvage value, the net cost to the City is approximately $10,500. This amount will be covered by the police seizure fund, meaning no impact to the police or capital budgets.
There were no questions or comments from the Council.
VOTE: Motion carried by an 8-0 roll call vote. Aye: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker, Barnes. Nay: None. Mayor Barnes declared the motion passed.
K. ORDINANCES – SECOND READING
There were none.
L. ORDINANCES – FIRST READING
There were none.
M. REPORTS AND COMMUNICATIONS
1. Council Member Reports.
Alderman Walker gave a brief reminder about Halloween falling on a Friday. He urged everyone to be safe, watch their children, and be cautious, as there may be more reckless behavior than usual.
Alderman Carlson shared that he was recently invited back to appear on “T.D. Ryan Unleashed”. He also expressed condolences for the passing of Bill Lovett, a well-known figure in the Fourth Ward and owner of Lovett’s Towing. He noted the family’s long-standing presence in the community and offered prayers to them, expressing hope for a better end to 2025.
Alderman Larson reminded residents that fall harvest is ongoing, so farm equipment is present on roads and drivers should stay alert, especially since farmers are tired and it’s still dark during morning commutes. She also warned that wet leaves on the road can be as slippery as ice, especially with possible rain expected on Tuesday, and encouraged citizens to be mindful of wet leaves on and around their property.
Alderman Zasada confirmed Halloween hours are from 4 to 7 p.m. on Friday. She also echoed concerns about leaves, urging residents to clear gutters in front of their homes with rain and winter approaching.
Mayor Barnes emphasized the importance of residents helping to clear storm drains, noting are around 6,500 drains in DeKalb and it’s not feasible for the City to clean them all without significantly raising taxes. He encouraged community members to take part in this simple act of civic responsibility.
Mayor Barnes shared highlights from a lunch with Bruce Griffiths and students in the Leadership Academy, praising the program’s impact on youth across Sycamore, DeKalb, and Genoa. He also attended the October FAC meeting, commending the thoughtful discussion, especially around the tax levy. Lastly, he announced plans for DeKalb to celebrate the 250th anniversary of the Declaration of Independence in 2026 with a major fireworks display and community events, encouraging Council members to get involved in the planning.
2. City Manager Report.
City Manager Nicklas had no report.
N. EXECUTIVE SESSION
1. Approval to Hold an Executive Session Meeting to Discuss Personnel as Provided for in 5 ILCS 120/2(c)(1).
Mayor Barnes read the exception by title only.
MOTION: Alderman Zasada moved to recess for Executive Session; seconded by Alderman Smith.
VOTE: Motion carried by an 8-0 roll call vote. Aye: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker, Barnes. Nay: None. Mayor Barnes declared the motion passed and recessed the Regular meeting at 7:14 p.m.
Following the adjournment of the Executive Session, Mayor Barnes opened the Regular meeting to the public at 7:41 p.m.
O. ADJOURNMENT
MOTION: Alderman Smith moved to adjourn the Regular meeting; seconded by Alderman Larson.
VOTE: Motion carried by an 8-0 roll call vote. Aye: Zasada, Larson, Smith, Carlson, Powell, Verbic, Walker, Barnes. Nay: None. Mayor Barnes declared the motion passed and adjourned the Regular meeting at 7:41 p.m.
https://www.cityofdekalb.com/AgendaCenter/ViewFile/Minutes/_10272025-2763
