DeKalb County Public Building Commission met Jan. 6.
Here are the minutes provided by the commission:
A meeting of the Board of Commissioners of the DeKalb County Public Building Commission (hereinafter “Commission”) was held Tuesday, January 6, 2026 at 8:30 a.m. in the Administration Building’s Conference Room East in Sycamore, Illinois pursuant to written notice to each Commissioner as required by the By-Laws.
ROLL CALL
Chair Swanson called the meeting to order at 8:31 a.m. and requested the Secretary to call the roll. Those Commissioners present were Kevin Bunge, Cheryl Nicholson, Chuck Shepard and Ellingsworth Webb. A quorum was established with five Commissioners present, none absent.
Others present included: Interim County Administrator & Commission Treasurer Derek Hiland, Facilities Management Director Jim Scheffers, and Commission Secretary Lisa Reser.
APPROVAL OF AGENDA
It was moved by Webb, seconded by Bunge and the motion carried by voice vote with all votes cast in the affirmative.
APPROVAL OF MINUTES
Nicholson moved to approve the minutes for the Tuesday, November 4, 2025 meeting as presented. Webb seconded the motion, and it was carried by voice vote with all votes cast in the affirmative.
PUBLIC COMMENTS
There were no comments from the public.
ACTION ITEMS
Approval of Fire Alarm Panel Upgrades in the Public Safety Building and Community Outreach Building.
Mr. Scheffers proposed the fire alarm panels be upgraded for these two buildings. The systems are old and, if the mother board were to break, replacements are no longer available. By upgrading the heads, the system would change over smoothly and stay running if it were to go bad. Public Safety Building cost is $12,950.00 and Community Outreach Building is $12,750.00 for a total cost of $25,700.00 completed by Johnson Controls.
It was moved by Nicholson to approve the Fire Alarm Panel Upgrades in the Public Safety Building and Community Outreach Building. Shepard seconded the motion and it was carried by roll call vote.
Approval of Payment of Claims for June 2025 in the amount of $343,351.96.
It was moved by Nicholson to approve the Claims for June 2025. Webb seconded the motion and it was carried unanimously by roll call vote.
Approval of Payment of Claims for July 2025 in the amount of $131,187.71.
It was moved by Shepard to approve the Claims for July 2025. Webb seconded the motion and it was carried unanimously by roll call vote.
Approval of Payment of Claims for August 2025 in the amount of $290,071.00.
It was moved by Shepard to approve the Claims for August 2025. Nicholson seconded the motion and it was carried unanimously by roll call vote.
Approval of Payment of Claims for September 2025 in the amount of $9,264.27.
It was moved by Webb to approve the Claims for September 2025. Nicholson seconded the motion and it was carried unanimously by roll call vote.
Approval of Payment of Claims for October 2025 in the amount of $173,853.96.
It was moved by Webb to approve the Claims for October 2025. Shepard seconded the motion and it was carried unanimously by roll call vote.
Approval of Payment of Claims for November 2025 in the amount of $17,407.26.
It was moved by Webb to approve the Claims for November 2025. Nicholson seconded the motion and it was carried unanimously by roll call vote.
Approval of Payment of Claims for December 2025 in the amount of $58,576.66.
It was moved by Bunge to approve the Claims for December 2025. Nicholson seconded the motion and it was carried unanimously by roll call vote.
Approval of 2026 Meeting Schedule.
January 6, 2026
February 3, 2026
March 3, 2026
April 7, 2026
May 5, 2026
June 2, 2026
August 4, 2026
September 1, 2026
October 6, 2026
November 3, 2026
December 1, 2026
It was moved by Bunge to approve the 2026 Meeting Schedule. Nicholson seconded the motion and it was carried unanimously by roll call vote.
OLD BUSINESS
Mr. Webb requested a status on the installation of the jury box railing at the Courthouse. Mr. Scheffers reported the project has been completed.
Mr. Webb inquired about the Commissioners receiving a copy of the FY2026 budget. Mr. Hiland confirmed the approved FY2026 budget is now online, and Mr. Hiland will email everyone the website link specific to the Commission for review and future reference. Mr. Swanson asked for clarity on how the PBC budget should be approved going forward. Mr. Ellingsworth discussed the budget process by the DeKalb County Board and various Committees. The Commission is tasked with looking at the projects and making sure everything is taken into account as the Commission can’t depend on someone else’s review of the budget line items. Mr. Hiland will confirm if the Commission has to approve the Commission portion in place before final approval by the County Board.
NEW BUSINESS
None
ADJOURNMENT
Nicholson moved to adjourn the meeting. Swanson seconded the motion and it carried by voice vote with all votes cast in the affirmative.
https://dekalbcounty.org/wp-content/uploads/2026/01/minutes-pbc-01062026.pdf
