Village of Shabbona Board of Trustees met Nov. 20

Village of Shabbona Board of Trustees met Nov. 20.

Here are the minutes provided by the board:

Shabbona Village Board Meeting Minutes

November 20, 2025, REGULAR BOARD Meeting

The Regular Meeting of the Shabbona Village Board was called to order by Village President Frank Ottengheime on Thursday, November 20, 2025, at 6:00 P.M. in the meeting room at Village Hall, 206 S. Blackhawk Street, Shabbona IL. The following were present:

OPENING OF MEETING/PLEDGE OF ALLEGIANCE/ ROLL CALL

Roll Call Vote: Denny Sands-aye, Mark Stanley-aye, Richard Lockowitz-aye, Jeff Jefko-aye, Kallan Welsh-aye, Joshua Snyder-aye. 6 present.

ADDITIONS TO THE AGENDA – Mark Stanley added Electric Scooters to New Business

APPROVAL OF AGENDA – Kallan Welsh motioned to approve the agenda, Joshua Snyder seconded. All in favor vote aye, none opposed – motion carried.

CITIZENS ADDRESSING THE BOARD:

• none

REPORTS and ACTION

A. ANNUAL AUDIT REPORT: was not presented tonight for approval. Will be on December meeting agenda.

B. TIF DISTRICT PRESENTATION: Jerry Foster gave overview of TIF (tax increment financing) districts and Business Development districts. Increases investment dollars within an area of community to reinvest. If village is interested, need to start having conversations with other taxing bodies as all taxing bodies need to agree. Jerry recommends bringing someone that sets up TIF districts. TIF also helps with Façade programs, bringing life to communities. Need to do study, identify blighted area, plan for development/redevelopment – corridor from village to tribal land so if tribe builds casino TIF district would benefit. Would need consultant involved up front. Comprehensive plan has a few areas identified for TIF district potential.

C. VILLAGE PRESIDENT REPORT-FRANK OTTENGHEIME: Obituary for Tom Melton was sent to all trustees.

D. PUBLIC WORKS REPORT: Continued to do locates for MetroNet fiber optic installation and daily leaf pick up. Will continue to vacuum leaves as long as weather permits. Frank commends the two public works guys, everything is really looking good and they are doing a remarkable job.

E. COMMITTEE REPORTS:

1. INFRASTRUCTURE COMMITTEE-MARK STANLEY: no update

2. FINANCE COMMITTEE-KALLAN WELSH: Committee did an extensive Audit review.

3. DEVELOPMENT COMMITTEE-JOSHUA SNYDER: no update

4. PUBLIC AFFAIRS COMMITTEE-DENNY SANDS: Had a meeting and big thing coming up is Winter Festival. Jen Morrison gave Winter Festival update. Village Bible Church has a group of adults and kids that are going to volunteer to help with the Festival, Jen is coordinating with Ryan Maloney. Committee discussed road signs and reviewed old business brochures.

F. DEKALB COUNTY SHERIFF – reviewed Sheriff’s report for October 2025.

G. VILLAGE CLERK

1. APPROVAL OF REGULAR BOARD MEETING MINUTES FROM OCTOBER 16, 2025-Mark Stanley motioned to approve the minutes of the Board Meeting from October 16, 2025, Kallan Welsh seconded. Roll Call:

2. REQUIRED ANNUAL TRAININGS: Jen Morrison has handed out to all employees and elected officials the required annual trainings – Sexual Harassment and Cybersecurity. If anyone has questions, please let Jen know. Deadline to turn in the training completion certificates is November 30th.

FINANCIALS

A. APPROVAL OF BILLS AND PAYROLL – Mark Stanley motioned to approve November 2025 bills and payroll and the Sheriff’s Invoice for $4,987.90, Jeff Jefko seconded. Roll Call Vote: Richard Lockowitz-aye, Mark Stanley-aye, Denny Sands-aye, Jeff Jefko-aye, Joshua Snyder-aye, Kallan Welsh-aye. 6-0 Motion carried.

B. TREASURER’S REPORT – Mark Stanley motioned to accept the Treasurer’s report, Kallan Welsh seconded. Roll Call Vote: Richard Lockowitz-aye, Mark Stanley-aye, Denny Sands-aye, Jeff Jefko-aye, Joshua Snyder aye, Kallan Welsh-aye. 6-0 Motion carried.

C. OPERATING STATEMENT AS OF 10/31/2025 – QUARTERLY REPORT: Angie Daurer provided the board with the quarterly operating statement. Kallan Welsh requested Revenue and Expense Totals for each fund. Frank Ottengheime announced that the village will begin doing budget instead of using appropriation amounts as spending limits.

D. PROJECT EXPENSES REPORT: Frank Ottengheime wanted to provide everyone with an overview of how the Village’s money has been spent.

E. UTILITY BILLING:

1. RESOLUTION 2025-11-20R2 REQUEST TO WAIVE UTILITY BILL FOR 712 MOCCASIN DRIVE: Richard/Mark Roll Call Vote: Richard Lockowitz-aye, Mark Stanley-aye, Denny Sands-aye, Jeff Jefko aye, Joshua Snyder-aye, Kallan Welsh-aye. 6-0 Motion carried.

2. There were 12 accounts notified of outstanding balance with door hanger on 11/17 – there were 3 accounts with full balance due that were shut off the morning of 11/18, 2 of the 3 paid the afternoon of 11/18. One remains shut off (vacant house) and is supposed to be paying this Friday or Saturday.

ORDINANCES/RESOLUTIONS/PROCLAMATIONS

A. ORDINANCES

1.ORDINANCE 2025-09-18(B) AMENDING CHAPTER 8 “BUILDINGS & BUILDING REGULATIONS,” ARTICLE I, ADDING 8.3 “CONTRACTOR REGISTRATION”: Mark Stanley motioned to approve Ordinance 2025-09- 18(B) Amending Chapter 8 “Buildings & Building Regulations,” Article I, Adding 8.3 “Contractor Registration, Kallan Welsh seconded. Roll Call Vote: Jeff Jefko-aye, Denny Sands-aye, Mark Stanley-aye, Kallan Welsh-aye, Richard Lockowitz-aye, Joshua Snyder-aye. 6-0 Motion carried.

2. ORDINANCE 2025-11-20 TAX LEVY ORDINANCE: Jeff Jefko motioned to approve Ordinance 2025-11-20 Tax Levy Ordinance, Denny Sands seconded. Roll Call Vote: Denny Sands-aye, Mark Stanley-aye, Richard Lockowitz-aye, Jeff Jefko-aye, Kallan Welsh-aye, Joshua Snyder-aye. 6-0 Motion carried. Kallan Welsh motioned to amend fiscal year, Mark Stanley seconded. Kallan Welsh motion to approve as amended, Mark Stanley seconded. Roll Call: All yes

B. RESOLUTIONS

1. RESOLUTION 2025-11-20R3 APPROVING REVISED CREDIT CARD POLICY: Mark Stanley motioned approving Resolution 2025-11-20R3 Revised Credit Card Policy, Denny Sands seconded. Roll Call Vote: Richard Lockowitz-aye, Mark Stanley-aye, Denny Sands-aye, Jeff Jefko-aye, Joshua Snyder-aye, Kallan Welsh-aye. 6-0 Motion carried.

2. RESOLUTION 2025-11-20R4 APPROVAL TO APPOINT BILL TRIPP TO ZONING BOARD/PLANNING COMMISSION: Mark Stanley motioned to approve appointment of Bill Tripp to Zoning Board/Planning Commission, Kallan Welsh seconded. Roll Call Vote: Jeff Jefko-aye, Denny Sands-aye, Mark Stanley-aye, Kallan Welsh-aye, Richard Lockowitz-aye, Joshua Snyder-aye. 6-0 Motion carried.

OLD BUSINESS – none

NEW BUSINESS

A. DISCUSSION/APPROVAL OF ADDING MEMBERS TO COMMITTEES: Kallan Welsh thinks we should add Jeff Jefko to Finance Committee.

1. RESOLUTION 2025-11-20R5 ADDING JEFF JEFKO TO FINANCE COMMITTEE: Kallan Welsh motioned to approve adding Jeff Jefko to the Finance Committee, Joshua Snyder seconded. Roll Call Vote: Richard Lockowitz-aye, Mark Stanley-aye, Denny Sands-aye, Jeff Jefko-aye, Joshua Snyder-aye, Kallan Welsh aye. 6-0 Motion carried.

B. ELECTRIC SCOOTERS: Golf Carts/UTVs are licensed by village, Mark Stanley thinks there should be village permit for Electric Scooters. Jen Morrison will send board a couple of model ordinances for Electric Bike & Scooter ordinances.

ADJOURNMENT: Richard Lockowitz motioned for adjournment at 7:30PM, Kallan Welsh seconded. All in favor vote aye, none opposed – motion carried.

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