City of Sandwich Finance Committee met Sept. 16.
Here is the minutes provided by the committee:
Finance Chairwoman Killey called the meeting to order at 7:25 PM
Roll call was taken:
Present: Aldermen Killey & Kreinbrink; City Clerk Ii
Absent: Alderman Dell
Also Present: Aldermen Chmielewski & Redden; City Treasurer Webber; EMA Director Ciciora & WSPY Reporter Jim Wyman
Review of Semi-Monthly Bills: Bills were reviewed to be submitted for payment approval at the Regular Meeting of September 23rd, 2019. Question was raised if the invoice for Custom Computer Repair Service was prepayment for October services. Clerk Ii said no but would confirm with accounts payable. There appeared to be a discrepancy in the posting versus actual billings on two Verizon cell phone accounts to be investigated by the City Clerk. The final invoice to Card Member Services was withheld for further review. Card Member Services is the City’s discontinued credit card.
Old Business: At the last meeting, Alderman Kreinbrink had suggested that each department head provide a spreadsheet listing contracted businesses, terms of the contract, and expense history. Through miscommunication, the department heads were never notified of the request. Clerk Ii will contact the necessary parties.
New Business: Alderwoman Chmiewlewski requested a list of personnel clothing allowance showing the amount allocated and amount expensed. Clerk Ii will request such from the departmental heads.
It was suggested to have department heads attend one finance committee meeting monthly to answer questions and offer insight.
Audience Comments: Jim Wyman questioned an invoice to Xylem Water Solutions for $75,000.00 asking if that was for the Gletty Road dirt pile cleanup. Response was the invoice was for the Indian Springs lift station repair. The invoice to Clean Soils Consulting, in the amount of $8,415.00, was for soil testing at Gletty Road. Payment was made from the capital improvement fund.
Adjournment There being no further business to come before the Committee, motion made by Alderman Kreinbrink and seconded by Alderwoman Killey, to adjourn at 8:03 PM. Motion carried unanimously by voice vote.