DeKalb Times

Village of Hinckley Village Board met Sept. 23.

Here is the minutes provided by the board:

CALL BOARD MEETING TO ORDER: Meeting was called to order by Village President Nancy Nelson at 7:00 PM. Roll call was taken showing the following:

Present: Trustees Christine Clark, Lou Manivong, Jeff Nier, Rob Zimmermann, and Mike Constant. Quorum Established.

Absent: Trustee Riforgiate.

Also Present: Village Clerk Elizabeth Losiniecki, Police Chief Gettemy, Kari Schaddelee, Chris Ott (EEI), Attorneys Szeto and Kurlinkus, Dale Youngers, Treasurer Dave Maroo, and Members of the Public.

PLEDGE OF ALLEGIANCE: The pledge to the flag was recited.

PUBLIC COMMENT on Agenda Items Scheduled for Action Only

Resident Julie Morsch addressed the Board of Trustees regarding National Suicide Awareness and Action Prevention Month. She discussed her personal experience with a relative who had, “completed suicide.” Ms. Morsch has been in contact with Yorkville Alderman, Joel Frieders, who has championed the suicide awareness initiative. Ms. Morsch asked the Board to consider making this proclamation on an annual basis. Village President Nelson stated that the Village reads a suicide awareness proclamation every year.

GENERAL BUSINESS

• Agenda item for discussion/approval: 09/09/19 Regular Board Meeting Minutes

Trustee Constant moved to approve the 09/9/19 minutes as presented and Trustee Nier seconded the motion. Roll Call Vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann-Aye, Constant-Aye. Motion carried.

• Agenda item for discussion/approval: Payment of Invoices Due

Trustee Manivong stated that the port-o-potty at Garfield Park had been removed on 08-29- 19 and that the invoice was issued on 08-27-19. No refund is due and the invoice should be paid. Trustee Nier stated that the invoice for the hydrant parts is in the packet. These parts are for the hydrant replacement on Park Court that will take place on September 10, 2019. Trustee Nier moved to approve the invoices as presented and Trustee Manivong seconded the motion. Roll Call Vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann-Aye, Constant-Aye. Motion carried.

Guest Presentation – Hinckley Festival Association

Joan Umano and Nikki Beane, representing the Hinckley Festival Association, presented the Hinckley Parks & Rec program with a check for $1000.00. This donation is a percentage of the donations received at the gate.

Proclamation – National Suicide Awareness Month

Village President Nelson read the National Suicide Prevention, Awareness and Action Month Proclamation.

PRESIDENT’S REPORT

Agenda item for discussion/approval: Committee Assignments

Village President Nelson stated that the following are the current committee assignments:

09/23/19 COMMITTEE ASSIGNMENTS

FINANCE & ECONOMIC DEVELOPMENT

CHAIRPERSON – MIKE CONSTANT MEMBER – JEFF NIER

MEMBER – LOU MANIVONG

WATER & SEWER

CHAIRPERSON – JEFF NIER MEMBER – MIKE CONSTANT MEMBER – ROB ZIMMERMANN

STREETS & ALLEYS

CHAIRPERSON – ROB ZIMMERMANN MEMBER – CHRISTINE CLARK MEMBER – MIKE CONSTANT

PUBLIC SAFETY

CHAIRPERSON – CHUCK RIFORGIATE MEMBER – CHRISTINE CLARK MEMBER – JEFF NIER

BUILDINGS, GROUNDS & PARKS

CHAIRPERSON – LOU MANIVONG MEMBER – ROB ZIMMERMANN MEMBER – CHUCK RIFORGIATE

PERSONNEL

CHAIRPERSON – CHRISTINE CLARK MEMBER – JEFF NIER

MEMBER – CHUCK RIFORGIATE MEMBER – LOU MANIVONG

Trustee Manivong moved to approve the committee assignments as presented and Trustee Clark seconded the motion. Roll call vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann- Aye, Constant-Aye. Motion carried.

Agenda item for discussion/approval: Daniel Roop Full Time Employment

Trustee Clark moved to approve the hiring of Daniel Roop as a full time, salaried employee, as Administrative Coordinator, at $17.50 per hour, with a review in ninety days. This equates to $36,400.000 annually. Village President Nelson stated that Daniel will also be a FOIA officer, Notary and Deputy Clerk. She stated that the Mr. Roop is invaluable to the Village and that the change to full time will be effective immediately. Trustee Manivong seconded the motion. Roll call vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann-Aye, Constant-Aye. Motion carried. Agenda item for discussion/approval: Ceneca Wagner $1.20/hr Temporary Pay Increase President Nelson stated that this is a temporary pay increase until the Public Works Supervisor position is filled. Ceneca is currently performing the duties of the supervisor and should be compensated appropriately. She stated that job ads had been put on Indeed, IML and HRGov. The Village is looking to hire a part-time, seasonal worker for leaf pick-up, also. The pay increase will be retroactive to September 13, 2019. Trustee Manivong moved to approve the $1.20/hr pay increase, retroactive to 09/13/19 for Ceneca Wagener and Trustee Zimmermann seconded the motion. Roll call vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann-Aye, Constant-Aye. Motion carried.

Agenda item for discussion/approval: B & F Update

President Nelson stated that she and Trustee Manivong had met with the new permitting company to review the services and procedures for permitting, inspections and code enforcement. Village President Nelson would like B & F to start now and will seek agreement with TPI. The current agreement with TPI does not end until October 9, 2019.

President Nelson stated that the Homecoming Parade is this Friday and that the Village will be in the parade.

President Nelson stated that she had received a letter from Senator Dave Syverson regarding the newly passed recreational cannabis law passed in Illinois. This is a topic the Board of Trustees will need to consider.

President Nelson stated that she was copied on a letter from the attorney for Buy Commercial Energy to Progressive Energy regarding Progressive’s use of the Buy Commercial Energy company name in the letter of exclusivity used to secure pricing for the Village electric aggregation program.

Village President Nelson stated that she had received a letter from the teamsters union regarding DC Trash pay rates.

President Nelson stated that Ceneca Wagner is doing a great job in Joe Moore’s absence. In addition to his regular duties, he has fixed the ramp at the Village Hall and moved and added flag poles. A smaller Tree City USA flag has been ordered.

There was a discussion about when the Route 30 repair work would start. President Nelson stated that sidewalks are already being marked. Trustee Nier stated that residents are commenting that saw cuts splattered concrete all over the adjacent buildings and that it was not cleaned up. Dale Youngers stated that the contractor needs to come back to do the clean- up. He stated that concrete is very corrosive and difficult to clean off. He stated that fire hydrants and decorative street lights in town were also sprayed by the concrete dust. Chris Ott stated that Builders Paving is responsible for the clean-up.

REPORTS OF OFFICERS, TRUSTEES AND DEPARTMENT HEADS AND ACTION ITEMS • Treasurer’s Report

Treasurer Maroo presented the monthly report and reviewed the general finances. He stated that he had spoken to the auditors regarding the transfer of the garbage fund money. The auditor suggested moving the money at the end of the month. Treasurer Maroo stated that he may set up a separate account in the general fund for garbage.

• Attorney’s Report

No report.

• Engineer’s Report

Chris Ott stated that the he had received comments from IDOT regarding the permit application for the crosswalk signs at Sycamore Street and Route 30 and that he would work with the Clerk’s office after the meeting. He stated that the MFT transportation renewal fund dispersement should be approximately $3000.00. The Village will need to approve the salt purchase soon. He stated that the Village cannot purchase salt until the resolution is passed.

• Chief of Police

Chief Gettemy stated that the new report writing system is up and running, the new radios will go live Thursday and that he is still working on diagnosing and repairing the White Crown Victoria. He stated that the mission statement for the Police Department will be sent to President Nelson for review and that there will be extra patrols for Homecoming.

• Parks & Recreation

Kari Schaddelee thanked the Hinckley Fireworks Festival for the $1000.00 donation. She presented an overview of the current programs and stated that the Hinckley Hustle will be held on October 26, 2019 (the same day as the hometown Halloween). President Nelson stated that the Halloween trick-or-treat hours will be on the next agenda. Ms. Schaddelee stated that the yoga instructor had resigned and that she is looking for new instructors with more class options.

• Water & Sewer

Dale Youngers stated that the fire hydrant on Park Court will be replaced tomorrow. He also stated that he is having issues with Chem Wise spraying at the sludge storage building. He is not going to use Chem Wise going forward so the price for spraying will probably go up.

Mr. Youngers also stated that he is concerned about the computerized maintenance program and he would like the water and sewer committee to consider purchasing a new computer help track the maintenance requirements. Trustee Nier stated that the committee will be reviewing the requirements and cost options.

Mr. Youngers stated that the state is raising the minimum chlorine requirements. He has not received the official notification but the new requirement will, most likely, result in additional complaints, especially near the water tower and the water treatment plant. This new requirement will double the amount of chlorine used.

Mr. Youngers provided samples of metal pieces taken from the 4” water pipe at Slater and Oak St. He has been collecting these metal pieces for the past three years and showing them to the Board of Trustees. Dale will be on vacation from 09/27/19-10/04/19.

• Public Works

No report.

• Village Clerk

No report, business as usual. Village President Nelson stated that there is approximately $69,000 in past due water bills. Trustee Constant stated that the Village will need to approve the write off of a lot of the accounts over 120 days old. He offered to meet with Daniel Roop to review which will be written off. Trustee Nier stated that an ordinance is needed to remove renters from the utility bill and have the bill be in the property owner’s name. Attorney Kurlinkus stated that this is being worked on and is intended to be implemented for the first billing cycle in 2020.

COMMITTEE REPORTS • Personnel

Trustee Clark asked if there is a job description for the seasonal part time Public Works

position. Village President Nelson stated that it would be on the next agenda.

• Harvesting our Future

Resident Ardith Trumpy introduced artist Danielle Cassali, who is designing the mural for the Harvesting Our Future (HoF) Committee. The mural will be on the west side of the South Moon BBQ building (100 E. Lincoln Hwy). Ms. Cassali met with the HoF Committee, interested residents and the historical society to gather ideas for the mural. She passed out pictures to the Trustees depicting the intended design, which depicts various themes from Hinckley’s past. This includes corn, soybeans, a Globetrotters basketball, and the saying, “A good time was had by all.” This phrase was used frequently in the social column from the Hinckley Review (old newspaper). There was a discussion regarding the handicapped parking sign that is currently on the west wall of the building. The artist and committee are requesting that the sign be moved. Chris Ott stated that the space and the sign need to be compliant with the Americans with Disabilities Act. There was additional discussion regarding maintenance, repairs, interactive signs to provide information regarding the mural, etc. Trustee Constant moved to approve the mural design and the moving of the handicapped parking sign and Trustee Manivong seconded the motion. Roll call vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann-Aye, Constant- Aye. Motion carried.

• Finance & Economic Development

Trustee Constant stated that he has been attending meetings with the DeKalb County Community Foundation. These are community champions for economic development and good legislative contacts. Mr. Constant stated that he is working on the liability and workers compensation insurance renewals. He thanked staff for the help in getting the renewal paperwork prepared. He will present the renewal options in November.

• Public Safety

No report.

• Streets & Alleys

° Agenda item for discussion/approval: F450 Truck Repair Estimate/Leaf Pick-up

Trustee Zimmermann stated that the F450 is in for a repair estimate. This is the truck used for leaf pick-up. The repair estimate is $5170.00. He stated that the estimated repairs over the next few years could reach $12,000.00. Trustee Constant stated that the Board of Trustees was led to believe that the other truck could be used with a minimal amount of repair work. Discussion followed regarding other options, including no parking on streets during leaf pick-up, rental options and use of a different public works vehicle. Trustee Constant suggested utilizing existing vehicles with temporary no parking on streets and if the truck breaks down, go with rental. Chief Gettemy stated that an ordinance would need to be passed to allow for temporary parking restrictions and tow-away zone notification. Trustee Zimmermann moved to use the yellow L8000 for leaf pick up and if it doesn’t work, pursue a rental truck not to exceed $1850.00 per month. Trustee Constant seconded the motion. Roll call vote: Clark-Aye, Manivong-Aye, Nier-Aye, Zimmermann-Aye, Constant-Aye. Motion carried.

° Agenda item for discussion/approval: Vacation of Alley

Attorney Kurlinkus stated that the Village had been petitioned to vacated the alley west of 149 N. May Street. He stated that the Village is in possession of documents that would indicate that the alley has already been vacated. Clerk Losiniecki stated that she would contact the County Recorder’s office to find out why it is not showing as having been recorded. Trustee Constant inquired as to the division of property and Attorney Kurlinkus stated that it is between the property owners.

• Water & Sewer Committee

° Agenda item for discussion/approval: EWST Rehabilitation

Chris Ott inquired as to the status of this project and Trustee Nier stated that it is on hold. Mr. Ott stated that the Village needs to get this out to bid sooner rather than later in order to secure the most competitive pricing.

Dale Youngers stated that the new lift station at Royal Estates has infiltration in the wet well. He stated that Steve Phillips (Lake County Grading) is working with Tim Paulsen from EEI to identify and resolve the issue. Trustee Manivong stated that the Village will not accept delivery of anything that is below standards. Dale Youngers stated that no one is getting back to him or answering his questions and that he needs answers before the Village accepts the lift station. Discussion continued and Chris Ott stated that he will have Tim Paulsen contact Steve Phillips to make sure that EEI is present during the repair.

• Buildings, Grounds & Parks

° Agenda item for discussion/approval: Pricing for the Installation of lights on village tree Kari Schaddelee stated that she is seeking ideas regarding the annual tree lighting event that

will take place on December 6, 2019. She has contacted some vendors to get pricing for the installation and removal of the lights. Last year this was done by volunteers with a long ladder but it is difficult and dangerous. She would like to hire someone with the proper equipment to install the lights. Village President Nelson suggested gathering more information and discussing again at the next meeting.

Trustee Manivong stated that he is just waiting for NIU to, “flip the switch” for the new data fiber connection.

PUBLIC COMMENT

None.

OPEN DISCUSSION

None.

ADJOURMENT

Motion: Trustee Nier moved to adjourn the meeting at 9:06 PM. Trustee Manivong seconded the motion. Voice Vote: All members voted yes. Motion carried.

The next Regular Meeting of the Village Board is scheduled for October 14, 2019.

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