Kishwaukee College Board of Trustees met Sept. 8.
Here is the minutes provided by the board:
Members present
Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Others present
Laurie Borowicz, President; Kayte Hamel, Executive Director of College Relations & Foundation; Jill Hansen, CFO; RJ McGarry, Executive Director of IT; Michelle Ohlinger, Executive Administrative Assistant to the President & Board of Trustees; Michelle Rothmeyer, Vice President of Student Services; Joanne Kantner, Vice President of Instruction; Branden McCullough, Faculty
1. Opening of the Meeting
Procedural: A. Call to Order
Mr. Johnson called the meeting to order at 5:00 pm.
Procedural: B. Roll Call
Ms. Ohlinger did roll call.
2. Closed Session
Action: A. Move into Closed Session
Motion to move into closed session. Closed session began at 5:33 pm.
Motion by Ken Doubler, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
3. Public Comment
Information: A. Public Comment
None.
4. Public Hearing on FY'21 Budget
Action: A. Public Hearing on FY'21 Budget
Mr. Johnson stated that the College is required to hold a public hearing prior to the Board adopting the operating budget each year. The FY'21 budget has been put on display and available for public inspection.
Motion to close the public hearing on the FY'21 budget.
Motion by Kathy Watkins, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
5. Communications
Mr. Johnson shared a thank-you card with the Board, from the Senior Leadership Team in regard to their recognition during the August 11th Board meeting.
6. Presentations
Presentation: 5- Year History of TRIO Student Performance- Dr. Rothmeyer
Dr. Rothmeyer presented to the Board the 5 years of history of TRIO student performance. Recently the College was awarded another five-year grant which starts fall of 2020. Students participating in the program continue to outperform their peers on student success metrics.
Dr. Hammon stated that it would he would be interested in seeing the comparison of the Kish students to other institutions that have the grant.
Dr. Rothemeyer stated that through the pandemic, we have been able to continue connecting with the TRIO students moving the program virtually. Virtual College tours, remote tutoring and mentoring, and the continuation of recruiting new students has been ongoing.
7. Committee Reports
Information: A. Audit Committee-Tentative September 29, 2020
The next Audit committee meeting will be on Tuesday, September 29th at 9:00 am in the Board Room.
Information: B. Executive Committee- Minutes of July 28, 2020
Information: C. Finance Committee
Report: D. Foundation Liaisons
Dr. Hamel provided the Foundation Liaisons report. Dr. Hamel stated that 160 COVID-19 Student Relief Scholarships were awarded, valued at $80,000. The COVID-19 Student Relief Scholarship was created in April 2020 to assist Kish students who are facing financial hardships due to the pandemic with assistance made available for both the summer and fall semesters. The Foundation Board provided an additional $4,000 to ensure that all students who applied, would receive the scholarship.
The Board made the tough decision to not hold this year's Foundation Gala. In September, solicitation letters will be sent to our donors and prospective donors.
8. Information & Reports
Report: A. Comparison of Education Fund Revenue & Expenditures: FY'20 and FY'21
Ms. Hansen stated that year-to-date revenue is ahead of year-to-date FY21 budgeted revenue, by $58,183. Year-to date expenses are under FY21 budget.
Report: B. Dashboard Report
The Board was provided with the Dashboard report.
Dr. Kantner stated that due to COVID-19, the amount of students that we can serve at one time has decreased, which has been a direct reflection of our enrollment in contract truck driving training and CE.
Report: C. Grant Report
The Board was provided with the Grant report.
Dr. Borowicz discussed with the Board moving the Early Learning Center project into phases. Phase 1 of construction would allow the children to be moved from the old facility into the new facility. The construction of the infant room would begin during phase 2, once the $225,000 dollar grant was received from the state.
Report: D. Campus Operations Report
Mr. Dammon provided the campus operations report.
Sjostrom & Sons Inc. continues the construction of the locker rooms and will continue through September and projected to be completed by October 1st. The Board would like to tour the locker rooms prior to the October 13th Board meeting.
On September 3, 2020, a meeting was held with several landowners who farm the land adjacent to the College. The meeting was in reference to water drainage on our campus and how it has affected the adjoining properties. On September 9, 2020, Erikson Engineering will be on campus to begin the process to re-engineer the water drainage on our campus and design improvements to the drainage.
Mr. Johnson stated that the farmers did make a very good case. With the College's recent construction, we paved over land, added parking lots, roads and building spaces, but didn't really add water retention holding areas. A lot of water does leave our campus and into adjacent land.
The greenhouse renovations project went out to bid on September 4th, and the lowest bidder went to Larson and Larson out of Rockford. Mr. Dammon stated that he believed the bid came in slightly over the estimate.
Mr. Dammon stated that if the Board is in favor of not waiting for the grant for the Early Learning Center, he would like to recommend resuming construction of the Early Learning Center into phases. Mr. Dammon stated that he sees the first phase of the project to be up and running by January. The Board unanimously agreed to moving forward with Phase 1 of the Early Learning Center Project, which was previously approved by the Board in a past Board meeting.
Report: F. FOIA Report
The Board was provided with the FOIA report.
Report: G. Personnel Report
The Board was provided with the Personnel report.
Report: H. IT Report
The Board was provided with the IT report.
The College is online with the Verizon cell repeater.
The new Kish website will be up and running on October 19th. A presentation of the new website will be shared with the Board at the November meeting.
Report: I. COVID-19 Financial Impact Report
The Board was provided with the COVID-19 Financial Impact report.
It is projected that by next month, all the CARES money will have been spent.
Dr. Borowicz stated that the College will be submitting for the GEER's money in the amount of $276,000 which is primarily for our at-risk students.
Report: J. Historical Analysis of End-of-the-Year Fund Balances
Ms. Hansen provided an overview of the historical analysis of end-of-the-year fund balances.
9. Old Business
None.
10. New Business
Action: A. Approval of FY21 Budget
The Administration's recommendation is for the Board's approval of the FY'21 budget as presented and discussed previously with the Board. The preliminary Fiscal Year 2021 budget has been available to the public since the July Board of Trustees meeting. The Board approved the FY'21 Budget as distributed.
Motion to approve FY'21 Budget
Motion by Robert Hammon, second by Kathy Spears.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: B. Resolution Naming Local Election Official
It was recommended that Ms. Ohlinger, Executive Assistant to the President and Board of Trustees, be empowered to act (where practical and/or necessary) as the recognized and authorized agent of Secretary in conducting election matters.
Motion to approve resolution naming local election official.
Motion by Kathy Watkins, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: C. Approval of PHS Projects-Chiller Water Isolation Valves and Air Handling Units 1,2,3,5 Controller Replacement/Upgrade
The PHS request is to approve an upgrade to the existing Building Automation System network controllers and to re-route the chilled water supply for the A wing using isolation valves. The price of the project is $76,319.00.
Motion to approve PHS projects- chiller water isolation valves and air handling units 1,2,3,5 controller replacement/upgrade.
Motion by Kathy Watkins, second by Kathy Spears.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: D. Approval of Quote Exception- Upgrade Controls for Air Handling Units & Chiller Water Isolation Valves for A Wing
As part of the reduction of the space we currently use on campus, we have planned to use the Conference Center, Tiered Classroom and A1200 and A1300 wings minimally. In order to assist us in the reduction of utilities, we will need to be able to better control both our heating and cooling use in that area, and will be able to do so by adding chiller water isolation valves and upgrading our Air Handling Unit controllers.
Motion to approve quote exception-upgrade controls for air handling units & chiller water isolation valves for A wing.
Motion by Kathy Watkins, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: E. Approval of 2020-2021 MOU Supplemental Retirement Plan-KCSS
The MOU is between Kishwaukee College and the Kishwaukee Council of Support Staff (KCSS) to offer an additional incentive to KCSS employees submitting an irrevocable retirement letter by October 1, 2020 and retiring by December 31, 2020, to participate in the Kishwaukee College Supplemental Retirement Plan Insurance Reimbursement or Lump-Sum Incentive option
Motion to approve 2020-2021 MOU Supplemental Retirement Plan-KCSS.
Motion by Bobbi Burke, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: F. Approval of KCEA Recognition Stipend for Fall 2020 COVID-19 Instruction and Instructional Support
The College agrees to pay 59 KCEA faculty providing instruction or instructional support beginning on the first week of the fall 2020 semester, a non-SURS eligible recognition stipend of $1,695. Total expenditure for the stipends is $100,005.
Motion to approve KCEA recognition stipend for Fall 2020 COVID-19 Instruction and Instructional Support.
Motion by Kathy Watkins, second by Kathy Spears.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: G. Approval of KCEA Reimbursement of Expenses to Remote Delivery of Instruction for Fall 2020
The College will provide a non-precedential reimbursement for expenses related to remote delivery of instruction for Fall 2020 in the amount of $50.00.
Motion to approve KCEA reimbursement of expenses to remote delivery of instruction for Fall 2020.
Motion by Kathy Watkins, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: H. Approval of Non-Bargaining Employees Working Remotely Stipend
The College agrees to pay Non-Bargaining Unit employees a stipend of $50.00 per month beginning September 1, 2020 for working remotely.
Motion to approve non-bargaining employees working remotely stipend.
Motion by Kathy Spears, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: I. Approval of KCSS Working Remotely Stipend
The College agrees to pay KCSS Support Staff Bargaining Unit employees a remote work expense stipend of $50.00 per month beginning September 1, 2020.
Motion to approve KCSS working remotely stipend.
Motion by Kathy Watkins, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: J. Approval of Employment Contract
Elyse Roberts, Multimedia Coordinator $45,000.
Motion to approve employment contract.
Motion by Kathy Watkins, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: K. Approval of Board Appointment
Joseph Przybyla, Temporary Full-Time Criminal Justice Faculty $49,200.
Motion to approve Board appointment.
Motion by Bobbi Burke, second by Kathy Watkins.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action: L. Approval of Travel Expenses for any Member of the Board of Trustees
None.
Action: M. Approval of Travel Expenses that Exceed the Maximum Allowable Reimbursement
None.
Action: N. Approval of Reimbursable Expenses Because of Emergency or Other Extraordinary Circumstances
None.
11. Board Member Discussion
Information: A. 2020 ACCT Leadership Summit (10/5-10/8)
Ms. Spears, Ms. Watkins, Dr. Burke and Dr. Borowicz will attend the 2020 ACCT Leadership Summit virtually October 5th- October 8th.
Information: B. Board of Trustees Election
Ms. Ohlinger stated that the first day to pick up nominating petitions is on September 15th. The packets will be available in the Office of Human Resources. The Board discussed and agreed to move the regularly scheduled May 11th Board meeting to May 4, to adhere to the May 4 seating of new trustee requirement.
Discussion: C. Other
12. Consent Agenda
Action (Consent): A. Board of Trustees August 11, 2020 Meeting Minutes
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Bobbi Burke, second by Kathy Watkins.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action (Consent): B. Summary and Report of Budgetary Revenues and Expenditures
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Bobbi Burke, second by Kathy Watkins.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action (Consent): C. Accounts Payable Recap
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Bobbi Burke, second by Kathy Watkins.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
Action (Consent): D. Investment Report
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Bobbi Burke, second by Kathy Watkins.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
13. Student Representative's Report
Report: A. Student Representative's Report
The Board was provided with the Student Trustee report.
14. President's Report
Report: A. President's Report
The Board received the President's report.
Dr. Borowicz shared that 26 additional students enrolled following the High School recruitment letter. Mr. Johnson suggested sharing the article that Ms. Spears discussed in regard to the amount of lifetime money students could lose from delaying college during the pandemic.
The Board was provided with the 10th Day Enrollment Report.
Dr. Borowicz shared that there was a remaining $16,000 dollars from the Student Cares money. The $16,000 dollars was divided amongst 348 students that paid differential tuition in the Fall 2020 semester.
The December graduation ceremony will be held virtually this year.
Dr. Borowicz thanked the entire Board for their continued support, help and encouragement.
15. Adjournment
Action, Procedural: A. End of Meeting
The meeting concluded at 7:18 pm.
Motion to adjourn the meeting.
Motion by Bobbi Burke, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon
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