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Wednesday, December 25, 2024

City of Sycamore City Council Met October 19

Meet

City of Sycamore City Council met Oct. 19.

Here is the minutes provided by the council:

ROLL CALL

Mayor Lang called the meeting to order at 7:00 p.m. and City Clerk Mary Kalk called the roll. Those Alderpersons present were: Chuck Stowe, Alan Bauer, Steve Braser, Nancy Copple, Josh Huseman, Pete Paulsen, and Virginia Sherrod, who arrived at 7:03 after roll call. Alderman Rick Kramer was absent. City Attorney Keith Foster was also present.

INVOCATION- Led by Pastor Dan Swinson, Sycamore United Methodist Church 

PLEDGE OF ALLEGIANCE – Led by Alderman Alan Bauer

APPROVAL OF AGENDA

MOTION

Alderperson Braser motioned to approve the agenda and Alderperson Huseman seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

AUDIENCE TO VISITORS –

In accordance with previously adopted Rules, Public Comments shall be limited to a maximum of thirty minutes per meeting and the public may participate only during the “Public Comment” portion of the meeting. Comments shall not exceed three minutes per speaker unless limited to a shorter duration if numerous people wish to speak. All participants will be required to provide their name and address for the record. No speaker may speak more than once during any meeting unless specifically permitted to do so by the presiding officer. The City encourages that a spokesperson be chosen for individuals wishing to speak about the same subject matter to avoid repetitive presentations. All remarks should be addressed to the City Council as a whole and not to any individual member or employee. In the event speakers pose questions the Council or City staff, they should be aware that those individuals may decline to answer. Each speaker shall maintain civility and decorum. The presiding officer retains the right to stop or remove any speaker who becomes disruptive to the meeting.

City Attorney Keith Foster said since the meeting is being recorded, if anyone chooses to speak, whatever is said, is said under oath and he will run a time for the three-minute limit and give a sign when it’s up.

Jennifer Campbell, 440 Edward Street, expressed her extreme concern for the most vulnerable children and is perplexed at the vastly different lead levels.

Ore Akinbo, 512 Charles Street, said that she noticed the odor and color of her water and the harm it may cause. She asked the city to take this seriously to protect the legacy.

Dian Smudde, 121 Home Street, said she has also noticed the horrific smell on Home Street and is willing to pay the $5 a month to get his issue resolved and that she plans on having her water tested.

CONSENT AGENDA

A. Approval of the Minutes for the Regular City Council Meeting of October 5, 2020. B. Payment of the Bills for October 19, 2020 in the amount of $578,297.05.

MOTION

Alderperson Bauer moved to approve the Consent Agenda and Alderperson Stowe seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

PRESENTATION OF PETITIONS, COMMUNICATIONS, AND BILLS

A. Introduction of the New Sycamore Park District Executive Director Jonelle Bailey.

Jonelle Bailey is the new Executive Director of the Sycamore Park District, is originally from Elburn, has a Bachelor’s Degree in Recreational, Park, and Tourism Administration from Western Illinois University, has a Master’s Degree in Organizational Leadership from Lewis University, has worked in parks for a number of years, and has spent the last six years serving the Salvation Army Kroc Community Centers.

Jonelle Bailey said that she is very excited to be working in Sycamore and getting to meet everyone as time goes on.

REPORT OF OFFICERS

City Manager – Brian Gregory said that he is pleased to reintroduce Dan Prombo as the new City Treasurer. He is a Certified Public Accountant, has a Master’s of Business Administration, has previously worked for the City of Sycamore as Accounting Supervisor, and is one of the nicest people around so the city is really fortunate to have him step in this roll. The Council will hear from Dan at future meetings.

City Treasurer Dan Prombo thanked Brian and said it is wonderful to be back. He is looking forward to working with everyone really appreciates the opportunity.

City Manager Brian Gregory continued that the Council will hear from the audit firm tonight outlining where FY2020 ended. He said that the General Fund finished strong with a positive fund balance over $860,000. The team worked together to tighten belts and he couldn’t be prouder of what they all have been able to accomplish. With this surplus, they will recommend additional contributions to the pension funds which will be brought forward at the next meeting along with the budget and budget amendments. He is also recommending that the Council waive October’s Restaurant and Bar Tax (R & B Tax) for our restaurants and bars that are in good standing. This would need to come back on the next agenda based on Council feedback. He asked everyone to please, support the local businesses however they can.

Alderpersons Bauer, Stowe, Huseman, Braser, and Sherrod gave a thumbs up. Police Chief – Jim Winters deferred his comments to the agenda item.

Fire Chief – Pete Polarek said in anticipation of celebrating Halloween, he said per the CDC (Centers for Disease Control), low risk activities are remote, isolated activities but high risk ones are the traditional trick or treating or trunk or treating activities. The key is to apply the CDC guidance and common sense of doing outdoor gatherings, small groups, social distance, wearing masks, and hand-washing.

Director of Public Works – Fred Busse said the Public Works crews finished removal of the downtown trees and Stran’s Garden Center was busy replanting. He also reported that the Leaf Pick-up program started today.

Director of Community Development – John Sauter said they’re reviewing plans for a commercial build-out for Orthodontic Experts at 2496 DeKalb Avenue, which is next to Physician’s Immediate Care across from the hospital. Work is expected to begin before the end of the year. The footings are almost complete at the NICOR site on Dosen Drive and walls are expected to go up in early November. Utility and site work is also in process and will hopefully be complete before winter weather sets in.

Director of Human and Administrative Resources (DHAR) – Maggie Peck gave a special thank you out to Public Works as they all have had their hand in this downtown tree project. They have done an exceptional job. She thanked the downtown businesses for their patience while they blocked off parking spots. She also reported that they are in the final stages of the Fire and Police promotions. Kudos to all the firefighters and officers who participated in this process.

City Engineer Mark Bushnell said the snow this afternoon is a reminder that the construction season is coming to an end and contractors have a big push to finish up all their work before the ground freezes. DNA Communications, a fiber-optic provider, will be working on Elm Street between Main Street and Somonauk. This will require temporary closures of sidewalks on one side of the street at a time.

REPORTS OF STANDING COMMITTEES

Finance – Alan Bauer - no report - Public Safety – Pete Paulsen - no report Public Works – Chuck Stowe – no report

PUBLIC HEARINGS - None

ORDINANCES-

A. Ordinance No. 2020.12—An Ordinance Approving a Collective Bargaining Agreement Between the City of Sycamore and the International Association of the Illinois Fraternal Order of Police and Lodge #133. First and Second Reading.

City Manager Brian Gregory said the contract representing the FOP (Fraternal Order of Police) Lodge 133 for May 1st 2019 through April 30, 2023 was approved in July with two-year contract with a re-opener for the last two years. After discussions, he is pleased to announce the final two years portion that would complete the contract.

The parties have arrived at an agreement as follows:

1. Wage increases of 2.50% on May 1, 2021; 2.25% on May 1, 2022.

2. Recognition of the 3A ballistic vest as the vest supplied by the Department.

3. A firearm certification stipend of $1,750 in FY22 and $3,000 in FY23.

4. Wage compression for Sergeants of 16% in FY22 and 16.9% in FY23.

5. A provision that allows the City to hire Illinois certified Police Officers at the wage step that corresponds with their service time, not to exceed step 5.

6. A provision that requires new hires to reimburse the City for educational costs associated with the basic police academy if the officer terminates employment within three years of the date of hire.

7. Other revised language memorializing previous memorandum of understandings and practices concerning insurance.

8. The Agreement expires on April 30, 2023.

Lodge 133 ratified the agreement earlier this month.

He said that he can’t say enough about what the men and women of the police department do for our community to keep it safe.

MOTION

Alderperson Braser motioned to waive First Reading on Ordinance 2020.12 and Alderperson Sherrod seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

MOTION

Alderperson Braser motioned to adopt Ordinance 2020.12 and Alderperson Huseman seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

B. Ordinance No. 2020.13—An Ordinance Authorizing Boundary Modifications to the Area Known as the DeKalb County Enterprise Zone, Boundary Amendment No. 3, in the City of Sycamore, Illinois. First and Second Reading.

City Manager Brian Gregory said that this is a straight forward boundary agreement with the DeKalb County Enterprise Zone which involves four acres near Waterman for a Conserv FS expansion project. This would help retain current jobs and create an additional 20 jobs for DeKalb County over the next few years. Even after adding these four additional acres, the zone has capacity to add 651 acres. This is good for the County and good for Sycamore. Paul Borek is on the call for any questions.

Paul Borek said that this would be Waterman’s first Enterprise Zone project and that Waterman, The DeKalb County Economic Development Corporation, and the entire Enterprise Zone Advisory Board would appreciate the support of Sycamore.

MOTION

Alderperson Huseman motioned to waive First Reading on Ordinance 2020.13 and Alderperson Paulsen seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

MOTION

Alderperson Huseman motioned to adopt Ordinance 2020.13 and Alderperson Stowe seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

RESOLUTIONS

A. Resolution No. 843—A Resolution Declaring Wednesday, October 21, 2020 through Sunday, October 25, 2020 as Pumpkin Festival Weekend in the City of Sycamore, Illinois.

City Manager Brian Gregory said the Council passes a resolution each year declaring Pumpkin Festival Weekend in Sycamore. While 2020 is going to look different with the COVID-19 restrictions, they still wanted to declare this weekend as it is such a big part of our community. They encourage residents and visitors to Pumpkin Fest in their own fashion whether it is pumpkin displays with the Lion’s Club, the Chamber’s Virtual Road Race, or on your own property. Public Works crews have put up the banners downtown. He said that 2021 will be better than ever. They will put pictures on the city’s Facebook page of how residents are celebrating. He added the suggestion that if people can, to support their local Non-For-Profits as Pumpkin Fest supports only supports non-profits.

MOTION

Alderperson Bauer motioned to approve Resolution 843 and Alderperson Braser seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

CONSIDERATIONS

A. Consideration of the City of Sycamore’s Financial Statements for Fiscal Year 2019-2020, Including the Independent Auditor’s Report.

City Manager Brian Gregory said Jen Martinson from Lauterbach & Amen is on the call to give report on the financial statements. He said that the city has a clean audit and that the positive General Fund balance of $861,362 allows the city to take initiatives like with the R & B Taxes. He said that they maintained property taxes, continued to pay down General Obligation debt, continued property tax abatements, invested in infrastructure with $11.66 million invested in the Waste Water Treatment Plant and $1.28 million investment in the streets, and continued to meet our pension obligations at the required contribution plus extra through the fund balance by adding $30,000 to each of the Fire, Police, and IMRF Pensions. He did point out that the Fire and Police Pension Funds saw losses but appears they have seen a significant rebound in FY21.

Jen Martinson said that an audit is required to be completed within six months of the fiscal year’s end and the goal is to provide an opinion on the financial statements presented this evening. They have provided an unmodified opinion which is a clean audit opinion. She reviewed the Comprehensive Annual Financial Report (CAFR) and said that the City received the Certificate of Achievement for Excellence in Financial Reporting for 2019 and fully anticipate that the City will receive this award again. She said congratulations as this is a very prestigious award. She reviewed the Management Discussion and Analysis section covering highlights that included the General Fund surplus of $899,000 with an ending fund balance of $7.3 million. She pointed out pages 107-113 for the budget schedules and page 170 for the statistical section for trends. She said it was a clean audit and the process was smooth.

City Manager Brian Gregory said that Jen and her team have been partners throughout the year and he appreciates their work.

MOTION

Alderperson Braser motioned to approve the consideration and Alderperson Bauer seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

B. Consideration of an Implementation Plan for Water System Infrastructure Improvements.

City Manager Brian Gregory walked through the background from the agenda covering the Water Fund as an Enterprise Fund, the IEPA radium removal requirements, and a time line recapping steps taken since 2019. He said that this discussion focuses on how to set aside funds to make improvements to the distribution mains within our system. In the past, they have set aside funds each year to replace main when able. This is focused on a more comprehensive revenue source and plan to start to make these replacements of water main. The Water Master Plan recommended ten projects for about $11.3 million of which seven involve water quality. The table below approximates the level of fee required to fund these seven projects utilizing low- interest loan funding through the IEPA what monthly fee would be needed to do roughly half of the projects, and the percentage of projects that can be accomplished at 1,000 linear feet of water main replacement per year.

Total Per Year

$352,666.05

$502,666.05

$690,166.05

Per Month Fee

$3.53

$5.03

$6.90

  

  
Cost of Priority Projects

$11,253,321.00

$11,253,321.00

$11,253,321.00

Percent of Priority Projects

52.0%

73.3%

100.0%

He also pointed out that the those outlined projects listed in the agenda from the Water Master Plan are as of today but they are looking for a dedicated revenue source set aside, not which projects will be first or when they will be done. Some projects would be implemented rather quickly in the next year or two. From there, like the street program, this program will be reevaluated. With the modeling they have, they can work with Trotter inputting today’s variables to suggest doing something different than what is on the list today. He asked to focus on what fee Council is most comfortable with and then staff will bring back a plan using information from the Water Master Plan to implement these projects. They would also utilize a low-interest IEPA loan of which they would not use the full amount leaving some funds on hand to make repairs as needed. These improvements, along with required maintenance and operating needs compete for existing funding sources from user fees, radium removal fees and connection fees. These projects are listed chronologically below:

• 2020: Inspect Tower #1 Coating & Structural Integrity

• 2020: Return Well #7 to Service in Emergency Standby

• 2021: Recoating Tower #1

• 2023: Well #7 Treatment Facility – WRT System or HMO System

• 2024: Begin Treatment System Evaluation & Design (WRT Contract Expires 2027)

• 2024 – 2027: Radium Removal Improvements – Maintain WRT or HMO System

• 2028 – 2039: Distribution System Projects

• 2040: Construct Tower #3

He said this is where we are at and if we wanted to implement the $11.3 million it would require a $6.90 base fee per month or the lower end or middle. Whatever the direction, it would have to come back in ordinance form for the council to vote.

Alderman Huseman asked for confirmation that this would not fully extinguish the council’s ability to do other capital projects outside of the priorities of this fee.

City Manager Brian Gregory said correct and that the plan would have some blend of utilizing a portion of the loan for debt to get that immediate impact to the system but also have funds to be used on an as-needed basis.

Alderman Bauer asked if the entirety of these funds would be dedicated to the water system.

City Manager Brian Gregory said absolutely and that this entire discussion is focused on underground and making those improvements. The question is where we invest to get the most return. They will lean on the Water Master Plan and modeling and make adjustments as needed.

Alderman Huseman said that this is the first time that he has had people call him in favor of adding a fee and said that he is in favor of $5.03 fee. He said that he wants a second conversation, working with Trotter and the Public Works team, specifically on the issues that have been brought up over the last few months discussing if those should be a higher priority.

City Manager Brian Gregory said absolutely and that there is some modeling being done now.

Alderman Stowe said that he is willing to go $5.03 and that we have to do something and get going. If we have the funds on hand, it will be great and we can do the correct planning.

Alderman Bauer said that he is good with $6.90.

Alderman Braser said it’s a great direction and it’s something that we have to do.

Alderperson Copple said that she has heard from people that they wouldn’t mind paying the extra to make sure the city is taking care of the water so she is for the $6.90 fee as well.

Alderperson Sherrod said that she is in favor of the $6.90 fee. Alderman Paulsen got disconnected.

City Manager Brian Gregory said that they can bring back a flat $6.00 and that these exact numbers were for illustrative purposes. He said that fee can always be adjusted, too, by amending the ordinance.

Alderman Bauer said that we really don’t have much ready to go so he would rather be more aggressive up front to accumulate some significant revenues to do something as opposed to accumulating at a slower pace only allowing us to do small projects.

City Manager Brian Gregory said they will be back $6.90 in ordinance form on November 2nd.

C. Consideration of a Public Works Presentation Regarding Water Safety and Compliance.

City Manager Brian Gregory reiterated that they all take water safety very seriously evidenced by the investment made for radium removal and ensuring that we are complying with all the EPA regulations. The Public Works team will answer some of the questions asked.

Director of Public Works Fred Busse started with reiterating that the City of Sycamore continues to comply with all EPA sampling and testing standards. The results of these tests confirm that the City of Sycamore’s water meets and exceeds all EPA drinking water standards and is safe to drink and use. He said there is a new tab for water quality and testing on the Public Works page of the City’s website as well as information on the EPA Lead and Copper Rule and the City’s test results. If the residents have additional questions or concerns after reviewing this information, they should contact the Water Division at 815-895-4516. He said that Assistant Director Matt Anderson, Assistant Director Jake Keck, City Engineer Mark Bushnell, and Bill Mersch of Viking Chemical on the call which is a combination of 146 years of Public Works experience.

Assistant Director Matt Anderson explained, as per the agenda and the city website that the city’s lead and copper tests were done in July of this past year. Testing is from cold water, not softened, and from a tap that is used frequently such as from the kitchen or bathroom. He explained that softener can make the water more aggressive and corrosive. They want to test just the water coming into the service line as the water softener is really treating the water. He highlighted that lead enters through the corrosion of plumbing materials. He said that they have met with Bill Mersch of Viking Chemical, who is on the line, to go over the phosphate blend that the city uses which is also the corrosion control treatment program. That is how municipalities combat the leaching of lead in privately owned fixtures and plumbing. They are treating all these operationally with flushing and monitoring. They have added a core analyzer to tower #1 which is already providing them with some interesting data in terms of when they are flushing certain areas and its effect on the chlorine residual as a whole.

Assistant Director Jake Keck said they have spent a lot of time analyzing and getting a good feel for the distribution system in terms of any leaks and the water quality. They are finding most of the data by checking the valves in the distribution system as they have inspected 400 out of the 1,500 valves. They have found that 10 of them located in the southwest portion of the city have been found to be off creating a dead end water main. He said with finding these and opening them up along with the hydrant flushing program, and the auto-flushers, they have seen the water quality improve in the areas of concern. They have recently put out some portable auto-flushers to bring in fresh water which has had a great impact. They will continue to work on this as their goal is to get through all the valves. He thanked the residents for letting them into their homes and talking with staff. It gives them a lot of good feedback to enter into the GIS system. He asked residents to please, give them a call with any questions or concerns. They take a lot of pride in what they do and want nothing more than to provide clean potable water for the community.

City Engineer Mark Bushnell reported that in response to the high lead level concerns at the elementary schools that were raised at the last meeting, the city received a copy of the school district’s 2017 test results. After speaking with the Facilities Manager, they found out that they did between 58-77 samples at each of the schools. Initially, they did have some elevated levels. They were able to swap out fixtures and drinking fountains which enabled them to come into compliance. He said that one of the things they looked at was if you had 65-77 tests and only had three with elevated levels, it makes it almost infeasible for the source water to have the lead. It has to be coming from the internal plumbing. He also noted that the terms “lead-free” or “low-lead” have been used in the past. They found that in 1986 Congress amended the Safe Water Drinking Act which said that “lead-free” at that point was 8% lead or less but truly wasn’t lead free. It was amended and became an act in 2014 where it was reduced from 8% lead to.25% so it is feasible, for even a newer school, to have piping that is as high as 8% as that was permitted or allowed. If you have lead service or fittings in your house, those aren’t required to be removed. In order to assist residents with remediation of their lead services, the city has applied for $1 million of IEPA funding. This is highly competitive but they got the application submitted in February ahead of the curve so they are optimistic about getting funds. Completing the Water Master Plan was a key point for submission to get ahead of the game and bettered their chances for getting funding.

Bill Mersch, Viking Chemical, said that much of the testing done back in 1991 for lead and copper is what established the treatment programs throughout the State of Illinois. He gave some background history and said that he has traveled the country extensively except for Hawaii and Alaska. He said that he is here to say that Sycamore has a very safe program and the results that you are seeing would be considered very good throughout the country. He said odor versus corrosion is viewed as two separate things and said that the corrosion control is very good. It has passed all the EPA guidelines. He said they should be proud of that and that they have always passed. As for the odor, it appears that it is at two or three sites but can be studied. He said that is was encouraging that the operators are testing properly and meeting all the test protocols from the EPA. He is one of 30 voting members of the NSF Standard 60 which is a joint committee voting on various water standards. Not only do they study phosphate chemistry but also other chemicals so toxicological testing studies are done in great detail. From his vantage point, the city is handling things very well and should be very proud of the management staff and operators.

City Manager Brian Gregory said there is more information on the website and for anyone with questions to please, call Public Works Water Division. He is hopeful they will hear good news on the grant to help replace lead services. Residents can look up the database on the city’s website to view what type of service line they have.

Alderman Huseman said that he is concerned that there is a sense of mistrust from residents and asked how the city’s procedures are monitored or regulated that would help instill confidence and trust in what the city is doing.

City Manager Brian Gregory said that it is not the city analyzing the tests, it is EPA Certified labs that are required to analyze compliance testing.

Assistant Director Matt Anderson said that residents are given the instructions per IEPA guidelines as included in the agenda. He added that they monitor the phosphate levels in the distribution system and the MPY machine corrosion monitor. The water is hard at 270-300 mg per liter, the PH is above 7.2, and the alkalinity is upwards of 300 mg per year which are all indicators of non-corrosive water.

Mill Mersch said that from a water treatment standpoint, they actually prefer using ground water and not water that has been softened as when the hardness and alkalinity are taken out of the water, the natural protection is removed. He said the most difficult areas from a corrosion standpoint is the coastlines because the saltwater is actually softening the underground water. As you go inland, using the ground water is a benefit from a corrosion standpoint. He said that Matt Anderson explained it well and his chemistry is very good.

Alderman Huseman said that he understands that it is not the city’s test results conflicting with the residents, but the EPA Certified labs. He asked if samples can be sent to two separate labs in the future.

City Engineer Mark Bushnell pointed out the IEPA’s Sample Collector’s Handbook on the city’s website that addresses where and how samples are collected. The location or sample size could affect the results so they urge residents to call them so that the city can walk them through the IEPA process of collecting samples.

D. Consideration of a Police Department Recommendation to Purchase Body-Worn Cameras from WatchGuard in the Amount of $57,530 Based on the Most Recent State of Illinois Purchasing Price.

City Manager Brian Gregory said when they replaced the in-car video system earlier this year, they were able to secure Illinois grant funding to help with the cost. While they did not originally budget for body cameras, some of those grant funds along with other police capital allocation will be used. There is currently not a State of Illinois purchase price but given that we had WatchGuard in place, the WatchGuard representative was willing to meet the expired purchase price. Two quotes were requested from WatchGuard, one which utilizes the newly installed server-based storage and the other with a cloud-based storage system.

WatchGuard Quotes

Storage System

Quote

Annual cost in years 2-5

Estimated annual cost in year 6+

Server Based

$57,530

$0

$1,500

Cloud Based

$68,910

$15,460

$15,460

Police Chief Winters thanked Deputy Chief Steve Cook, who is on the call, as he was the project manager for this and did all of the leg work. He said when they looked at the in-car system, they knew that the body cameras were available and would increase transparency which is always promoted at the department. The body cam equipment would integrate with the in-car system. He explained that the server based is a physical storage based system where the data and video is stored at their building and is accessed through the city server. The Cloud- based is kept by WatchGuard and has a reoccurring fee each year. He said that they would be using the same physical storage as they use for the in-car cameras which is 16 terabytes (TB) of storage. It was calculated that they would have only used 11.25 TB after three to four years but said that they would have the option to do cloud-based storage if they ever wanted to. He added that they will be governed by and used according to the Law Enforcement Officer Body Warn Camera Act, 2016 and that they are developing a policy on it to build on transparency yet keeping people’s privacy rights in tact too. He added that incidents that are not flagged have to be kept for 90 days and flagged incidents have to be kept for two years.

Alderman Bauer asked if there will be routine I.T. service making sure these files are backed up in case of an equipment failure.

Chief Winters said that they are looking for redundancy for the physical storage and he talked with the I.T. contractor who said if there is a physical storage option that can save money and the city is comfortable with the reliability of that, it is a good option.

Alderman Huseman said that he appreciates Chief Winters and Deputy Chief Cook doing all this for transparency and puts us in a good category instilling trust.

Chief Winters added that one of the officers said the body worn cameras will show how professional we are and what we deal with.

MOTION

Alderperson Huseman motioned to approve the Consideration to WatchGuard for $57,530 and Alderperson Bauer seconded the motion.

ROLL CALL VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

OTHER NEW BUSINESS 

APPOINTMENTS

ADJOURNMENT

MOTION

Alderperson Stowe moved to adjourn the meeting at 8:52 p.m. and Alderperson Paulsen seconded the motion.

VOICE VOTE

Mayor Lang called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Braser, Copple, Huseman, Paulsen, and Sherrod voted aye. Motion carried 7-0.

https://cityofsycamore.com/wp-content/uploads/2020/10/cc20201019mins.pdf

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