DeKalb County Emergency Telephone System Board met Aug. 4.
Here are the minutes provided by the board:
1. CALL TO ORDER
Chairman Leverton called the meeting to order at 3:01pm.
a. Board Members Present:
Leverton, Frazier, Grandgeorge, McMaster, Plote, Polarek, and McAllister.
b. Board Members Absent:
Bianchi, Hanson, and Redel.
c. Guests Present:
Sean Woyna, DeKalb Police Department.
d. Also Present:
Becky Springer, DeKalb County Treasurer; Heather Butler, 9-1-1 Coordinator, Glenna Johnson, Former 9-1-1 Coordinator.
2. Agenda
a. Leverton asked for any amendments to the agenda. A motion was made by Plote and seconded by Frazier to approve the agenda. The motion passed.
3. General Meeting Minutes:
a. A motion to approve the minutes of the June 2, 2021 meeting was made by Polarek and seconded by McMaster. The motion passed.
4. Public Comment- None
5. Treasurer’s Report
a. Monthly Treasurer’s Report
i. June Report – Springer presented her report, no discussion. A motion to approve the June report was made by Plote, and seconded by Frazier. The motion passed.
ii. July Report - Springer presented her report, no discussion. A motion to approve the July report was made by Plote, and seconded by Frazier. The motion passed. iii. Some discussion following both reports about earmarking funds for future expenses. Budget Committee will look into this.
b. Approval of Bills
Bills Paid in July 2021
Vendor Invoice Amount
Housing Authority of the County of DeKalb $200.00
Frontier $61.80
Voiance $216.09
PowerPhone $658.00
First National Bank $1,437.14
Solacom $777.50
Love INC. $50.00
J & K Communications, Inc. $17,595.85
Total $20,996.38
A motion to pay the July bills was made by McMaster and seconded by McAllister. Roll call vote was taken; Frazier – Y, Grandgeorge – Y, McMaster – Y, Plote – Y, Polarek – Y, McAllister – Y, Leverton – Y. The motion passed.
Bills Paid in August 2021
Vendor Invoice Amount
Frontier $61.80
First National Bank $275.56
Heather Butler $456.69
Voiance $90.09
Tim Duda $218.96
Sean Woyna $62.86
Jason Leverton $303.16
Total $1,469.12
A motion to pay the August bills was made by Polarek and seconded by Frazier. Roll call vote was taken; Frazier – Y, Grandgeorge – Y, McMaster – Y, Plote – Y, Polarek – Y, McAllister – Y, Leverton – Y. The motion passed.
c. 2020 ETSB Audit – Springer presented copies of the audit to the board, went over some highlights, no issues. Discussion on current general fund balance and the need to earmark funds for future expenses. Discussion on NG expenses going forward and change in surcharge funds, also on how grants played a role in our current funds.
6. Budget Committee Appointment – Hanson not present but expressed his willingness to serve on the committee again. Polarek also agreed to serve again along side Leverton as Chairman. A Motion was made by Frazier to have Leverton, Hanson, and Polarek serve as our budget committee, seconded by Plote. The Motion passed. Committee will work on a 5-year plan for the ETSB budget.
7. QA Software – Butler advised a Quality Assurance program is required for the PSAPs to become certified with IDPH. While at NENA both PSAP Supervisors visited the Frontline booth and liked their product, a quote was presented. Follows NENA/APCO standards and covers from start of call through dispatching the call and closing it out. Plote questioned cost if we did a multi-year contract, if others used it, and the legal backing. Purchase was tabled until next month when we have answers to questions.
8. Radio Report- Leverton advised they continue to have issues with SW corner of the county and other small pockets. City switched over in an emergency situation recently, worked great for a few days then started to experience issues. They are monitoring the microwave, a switch solution is to be activated this week, J&K is installing speakers at fire depts, and EFJ technician is here doing signal testing with 3 radios this week; in the car, portable from Sheriff, portable from City. Technician is very knowledgeable, Leverton believes he will come back with some solutions.
9. Grant Status
a. Butler advised the consolidation grant has been closed out; final paperwork sent to the state. They did announce another round of grants will be available for 2022. Will looking into what might qualify.
b. We received the signed agreement for the NG grant. First quarter reports are due in the next couple of months, Butler advised she will be working on submitting reimbursement for our start up cost invoicing right away.
10. NG911 Update- Coordinator Butler advised there is not much change in this, still working towards phase 2 of our project, some delays due to circuit issues. Will hopefully have a new date soon.
11. Legislation –
a. Butler advised there is a lot to update on, July SAB meeting was cancelled but we did have a joint NENA/APCO meeting where they went over current issues.
b. HB2784 the Community Emergency Services Support Act is currently on the governor’s desk waiting to be signed. NENA/APCO has a separate committee dedicated to working on this bill and the proponents. They had to do lots of educating of how 9-1-1 operates. Suggesting more get involved in this bill, not much comment from the police or fire side. Bill will also create a state advisory board and regional committees regarding this, both are to have 9-1-1 representation.
c. HB3702/3743 is now Public Act 102-0009. The training section will be added to the current admin rules, they have a draft nearly done to be presented at next SAB meeting. Has to go through a multi-step approval process. Other admin rules are being updated as well due to changes from this bill.
d. FCC 21-80 – Order on 9-1-1 fee diversion adopted late June. ISP And 9-1-1 State Administrator will be comparing this to our current state admin rules and making adjustments. Working on a more defined list of allowable and non-allowable expenses. Questioning radio expenses allowed based on this order, has been sent to the 9-1-1 strike force for clarification. This was also a session at NENA conference, IL is not the only state to question the radio aspect of the order. FCC has 3 working groups within the strike force, all to 9/23. Our state 9-1-1 administrator sits on working group 2: Whether Criminal Penalties would further prevent 911 fee diversion.
12. Participating Agency Request – None
13. Coordinator’s Report –
a. Butler advised DeKalb County was one of 11 counties in the state who had submitted their GIS data and had less than 2% error rate. This is thanks to our amazing GIS team.
b. Great to be in person for some training at NENA Conference in Ohio. Attended several good sessions and heard some great keynote speakers.
c. Update on social media research, States Attorney agrees a disclaimer on the page is needed, they had no other comments or suggestions. Butler is gathering disclaimer examples from other agencies who many recommended we also consider making it post only, no comments.
14. Old Business- None
15. New Business- None
16. ADJOURNMENT- Frazier moved to adjourn the meeting, seconded by McAllister. The motion passed. Meeting adjourned at 4:20pm.
https://dekalbcounty.org/wp-content/uploads/2021/09/min21-e911aug.pdf
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