DeKalb Times

DeKalb County Emergency Telephone System Board met Feb. 2.

Here are the minutes provided by the board:

1. CALL TO ORDER

Chairman Leverton called the meeting to order at 3:01pm.

a. Board Members Present:

Bomar, Byrd, Johnson, Leverton, McAllister, Plote, Polarek, and Willis.

b. Board Members Absent:

Bianchi and Thomas

c. Guests Present:

Sheriff Andy Sullivan, DeKalb County Sheriff Department; CMD Steve Lekkas and Sean Woyna, DeKalb Police Department.

d. Also Present:

Becky Springer, DeKalb County Treasurer and Heather Butler, 9‐1‐1 Coordinator.

2. Agenda

a. Chairman Leverton asked for any amendments to the agenda. A motion was made by Byrd and seconded by Polarek to approve the agenda. The motion passed.

3. General Meeting Minutes:

a. A motion to approve the minutes of the December 1, 2021 meeting was made by Polarek and seconded by Plote. The motion passed.

4. Public Comment‐ None

5. Treasurer’s Report

a. Monthly Treasurer’s Report‐

i. December report presented and discussed. A motion to approve the December 2021 monthly report was made by Byrd and seconded by McAllister. Johnson abstained. Motion passed

ii. January report presented and discussed, noted the interest for January will be on next monthly report. A motion to approve the January 2022 monthly report was made by Polarek and seconded by Byrd. Motion passed

b. Approval of Bills

A motion to pay the January bills was made by Polarek and seconded by Plote. A roll call vote was taken; Bomar – Y, Johnson – Y, Willis – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton ‐ Y. Motion passed

Bills Paid in February 2022

Vendor Invoice Amount

2021 Bills

Jason Leverton $48.00

Industrial Networking Solutions $4443.63

J & K Communications, Inc. $4,965.00

Syndeo Networks Inc $22,200.00

First National Bank $1255.03

City of DeKalb $5023.58

2021 Bills Total $37,935.24

2022 Bills

PowerPhone $1458.00

Heather Butler $127.68

DeKalb County Government $247,000.00

DeKalb County Government $28,680.00

DCLEEA $145.00

First National Bank $4944.31

Solacom $6630.00

2022 Bills Total $288,984.99

Total February Bills $326,920.23

A motion to pay the February bills was made by Byrd and seconded by Johnson. A roll call vote was taken; Bomar – Y, Johnson – Y, Willis – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton ‐ Y. Motion passed

6. Wire Management – a quote from Evans Consoles was presented for wire management on the workstations at DeKalb PD, they would come and clean up the wiring, label all wires, and correct any issues with wiring length and functionality. They come in and spend one day per workstation to complete this task.

A motion was made by Polarek to approve the quote, the motion was seconded by Bomar. A roll call vote was taken; Bomar – Y, Johnson – Y, Willis – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton ‐ Y. Motion passed.

7. MIS Computer – Butler presented a quote from Solacom for a stand‐alone MIS computer for the Coordinator’s office. Explained currently if any reports for call volume, errors, etc are needed she has to utilize a position in the PSAP to run these reports.

A motion was made by Byrd to approve the quote, the motion was seconded by McAllister. A roll call vote was taken; Bomar – Y, Johnson – Y, Willis – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton ‐ Y. Motion passed.

8. Radio Report‐

a. Sheriff Sullivan advised there was a site survey at DeKalb PD completed. Additional antenna to be installed once weather permits. Advised they should know their next step for the project after tomorrow’s meeting.

b. Plote questioned if there has been mention on possible interference due to 5G being launched. Sullivan advised it has not but 5G is not widely available yet in our area.

9. Grant Status ‐

a. Butler advised the 2nd quarter report was filed requesting reimbursement for invoices we have to date. Solacom and 9‐1‐1 State administrator are working together to determine what is needed for next filing so we can close it out.

b. Butler advised she completed the FY23 Consolidation grant application for the BDA and the Microwave the ETSB purchased. Since we have previously received a consolidation grant we go to the bottom of the list and we won’t hear for some time if we receive it.

10. NG911 Update –

a. New date for Phase 2 has been scheduled for late March, more confident in this date, testing being done regularly and a plan B for our circuit issue has been worked out.

b. NINGA meeting regularly as well as we progress through phase 2. Also received an updated amendment from Solacom in regards to Carroll County joining the project and the credit amount we will receive.

11. Legislation –

a. Butler advised the SAB has been reviewing updated rules following the ETSA passing. They hope to have 1329 ready for review this month, this is on allowable expenses.

b. HB4240 – watching this bill, currently referred to rules committee. Requires development of training and continuing education for telecommunicators and specifies multiple areas that need addressed. 9‐1‐1 State administration has sent them her recommendations.

c. CESSA update – Butler advised she has been attending the 988 stakeholder calls for the state. They are finally discussing how the two will work together. Statewide committee should be appointed early this month, regional committees they hope to have off the ground early April. Butler has been recommended for the 9‐1‐1 representative for Region 1, not sure when she will find out if she is appointed. It has been questioned who will create and pay for the required telecommunicator training, it is believed DMH will be tasked with this. Butler also working on the national NENA 988/911 workgroup to help develop a standard for both operational and technical aspects of how the two will interact.

12. Participating Agency Request‐

Request and quote received from DeKalb Sheriff for a Zetron service contract. Sheriff Sullivan explained the quote and need. Covered the Zetron consoles at each of our dispatch positions, 13 in total for 5 years including a hardware refresh. Sullivan explained this is not part of the radio network, the sheriff’s office will hold the contract but covers both of our PSAPs. Quote is for 5 years but can be paid yearly. Discussion was made and questions answered.

A motion was made by Polarek to approve the quote, the motion was seconded by Johnson. A roll call vote was taken; Bomar – Y, Johnson – Y, Willis – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton ‐ Y. Motion passed.

13. Coordinator’s Report –

a. Butler advised the annual financial report for the state was completed and filed.

b. In January she attended the NENA SBP conference, a standard from a workgroup she was on was presented, other workgroups met, and she joined a few more workgroups. Gained information on text to 9‐1‐1, real time text, and more.

c. Butler advised the state recently discovered the agreement for wireless surcharge money for the Sandwich zip code was not accurate, LaSalle County was not getting surcharge dollars. Butler worked with LaSalle and Kendall Counties to come to a new agreement based on address points in each county. DeKalb County should see an increase yearly.

d. Butler also advised there is another delay in receiving our surcharge check, the state continues to have issues with the system they use, we are currently about 4 months behind. They advised there is one check being sent out this week.

14. Old Business‐ None

15. New Business‐ None

16. ADJOURNMENT‐ Byrd moved to adjourn the meeting and the motion was seconded by Bomar. A roll call vote was taken; Bomar – Y, Johnson – Y, Willis – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton ‐ Y. The meeting adjourned at 4:03pm.

https://dekalbcounty.org/wp-content/uploads/2022/03/minutes-e911-02022022.pdf