City of Sycamore City Council met Sept. 6.
Here is the minutes provided by the council:
ROLL CALL
Mayor Braser called the meeting to order at 7:00 p.m. and City Clerk Mary Kalk called the roll. Those Alderpersons present were Chuck Stowe, Alan Bauer, Nancy Copple, Jeff Fischer, Josh Huseman, Pete Paulsen, Virginia Sherrod, and David Stouffer. Attorney Keith Foster was also present.
INVOCATION led by Alderperson Virginia Sherrod
PLEDGE OF ALLEGIANCE Led by Alderperson Virginia Sherrod
APPROVAL OF AGENDA
Mayor Lang amended the agenda by moving Appointments to #10.
MOTION
Alderperson Huseman motioned to approve the agenda as amended and Alderperson Fischer seconded the motion.
VOICE VOTE
Mayor Braser called for a voice vote to approve the motion. All Alderpersons voted aye. Motion carried 8-0.
AUDIENCE TO VISITORS
Luke Persson, 704 Meadow Lane, thanked the council for all that they do and expressed his concern regarding over-the-road trucks going down Meadow Lane from Borden Street and from Route 23. He asked for signage or something to discourage them from using Meadow Lane.
CONSENT AGENDA
A. Approval of the Minutes for the Regular City Council Meeting of August 15, 2022.
B. Payment of the Bills for September 6, 2022 the amount of $1,448,325.71.
C. Façade Grant Close-out for Best Properties Sycamore, LLC, 215 West Elm Street.
MOTION
Alderperson Bauer motioned to approve the Consent Agenda and Alderperson Stowe seconded the motion.
ROLL CALL VOTE
Mayor Braser called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Copple, Fischer, Huseman, Paulsen, Sherrod, and Stouffer voted aye. Motion carried 8-0.
PRESENTATION OF PETITIONS, COMMUNICATIONS, AND BILLS
REPORT OF OFFICERS
REPORTS OF STANDING COMMITTEES
Finance – Alan Bauer - no report
Public Safety – Pete Paulsen – no report
Public Works – Chuck Stowe – no report
APPOINTMENTS
Mayor Braser appointed Josh Huseman, Michelle Schulz, Suzanne Lehto, Lyn Bute, Alec Rossiter, Dottie Hove, and John Hulseberg to the Beautification Committee.
MOTION
Alderperson Stowe motioned to confirm the appointments and Alderperson Stouffer seconded the motion.
VOICE VOTE
Mayor Braser called for a voice vote to approve the motion. All Alderpersons voted aye. Motion carried 8-0.
PUBLIC HEARINGS
ORDINANCES
RESOLUTIONS
A. Resolution No. 918 – A Resolution for Maintenance of Streets and Highways by the City of Sycamore Under the Illinois Highway Code from May 1, 2022, to April 30, 2023.
City Manager Michael Hall said that this is an allocation for $150,000 from the Motor Fuel Tax Funds for salt.
MOTION
Alderperson Stouffer motioned to approve Resolution 918 and Alderperson Paulsen seconded the motion.
ROLL CALL VOTE
Mayor Braser called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Copple, Fischer, Huseman, Paulsen, Sherrod, and Stouffer voted aye. Motion carried 8-0.
CONSIDERATIONS
A. Consideration to Approve a Change Order to SKC Construction for the 2021 Cracksealing Project.
City Manager Michael Hall said that this is adding the microsurfacing contract for $26,500 that was put in the budget. to the cracksealing project.
Alderman Huseman, for benefit of the record, asked what the benefit of and the difference is in cracksealing and microsurfacing.
City Engineer Mark Bushnell said that cracksealing and microsurfing are used back-to-back. Cracksealing is done to fill the larger voids in the streets and microsurfacing is placed over the top. They originally planned on doing microsurfacing this year but due to the strike, there was a shortage of material and a shortage of contractors so they will do it in the spring. This allows them to seal those cracks in the pavement, so they don’t get worse over the winter. If they weren’t sealed, they would lead to potholes.
MOTION
Alderperson Huseman motioned to approve the Consideration to SKC Construction for $26,500 and Alderperson Fischer seconded the motion.
ROLL CALL VOTE
Mayor Braser called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Copple, Fischer, Huseman, Paulsen, Sherrod, and Stouffer voted aye. Motion carried 8-0.
B. Consideration to Approve a Change Order to Elliott and Wood Inc. for the 2022 Watermain and Roadway Improvements.
Recently unplanned and sizeable additions in quantities for backfill material and sidewalk have had significant increases have increased the additional costs to $231,654.40 in comparison to planned reductions of $109,938.00 for a net total of $121,716.40. While this next change does not exceed the 5% limit, staff and the consultant want City Council to be aware of the changes.
MOTION
Alderperson Stowe motioned to approve the Consideration for the change order and Alderperson Fischer seconded the motion.
ROLL CALL VOTE
Mayor Braser called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Copple, Fischer, Huseman, Paulsen, Sherrod, and Stouffer voted aye. Motion carried 8-0.
C. Consideration of a Police Department Request for the Disposal of a 2017 Ford Explorer.
City Manager Michael Hall said that this is to dispose of the 2017 Ford Explorer that has 103,000 miles, with a bid for $12,000 from DeKalb Police Department.
MOTION
Alderperson Paulsen motioned to approve the Consideration and Alderperson Fischer seconded the motion.
ROLL CALL VOTE
Mayor Braser called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Copple, Fischer, Huseman, Paulsen, Sherrod, and Stouffer voted aye. Motion carried 8-0.
D. Consideration of a Fire Department Recommendation for the Approval of the Purchase of Powered Stretchers and Stretcher Loading Systems.
City Manager Michael Hall said that the Fire Department has been working on this for about a year. This is the first time they will have power stretchers. This FEMA grant of $235,000 covers 90% of the cost and the city will cover the 5 % or $11,779.91. They will do the full purchase and then FEMA will reimburse the city.
Alderman Stouffer added that the Chief has done a great job of getting grant funding.
MOTION
Alderperson Fischer motioned to approve the Consideration for the purchase of $239,378.08 and Alderperson Stouffer seconded the motion.
ROLL CALL VOTE
Mayor Braser called for a roll call vote to approve the motion. Alderpersons Stowe, Bauer, Copple, Fischer, Huseman, Paulsen, Sherrod, and Stouffer voted aye. Motion carried 8-0.
E. Consideration of an Administration Request for Closed Session in Accordance with 5 ILCS 120/2(c)(1) to Discuss the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees.
MOTION
Alderperson Stouffer motioned to enter into Closed Session at 7:14 pm and Alderperson Huseman seconded the motion.
VOICE VOTE
Mayor Braser called for a voice vote to approve the motion. All Alderpersons voted aye. Motion carried 8-0.
MOTION
Alderperson Huseman motioned to return to Open Session at 7:59 p.m. and Alderperson Stouffer seconded the motion.
VOICE VOTE
Mayor Braser called for a voice vote to approve the motion. All Alderpersons voted aye. Motion carried 8-0. A. Possible Action from Closed Session.
OTHER NEW BUSINESS
ADJOURNMENT
MOTION
Alderperson Stowe motioned to adjourn the meeting at 7:59 p.m. and Alderperson Paulsen seconded the motion.
VOICE VOTE
Mayor Braser called for a voice vote to approve the motion. All Alderpersons voted aye. Motion carried 8-0.
https://cityofsycamore.com/wp-content/uploads/2022/09/cc20220906.pdf
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