DeKalb Times

City of Sandwich Finance Committee met Oct. 21.

Here are the minutes provided by the committee:

Alderwoman Johnson called the meeting to order at 6:30 PM.

Roll call was taken:

Present: Alderwoman Rebecca Johnson, Alderwoman Karsta Erickson & Alderman Fred R. Kreinbrink

Also Present: Geoff Penman, City Clerk li - joined later in the meeting

Review of Semi-Monthly Bills ran on 10/15:

General question was raised regarding why building permits were being paid back when projects are cancelled. There have been at least two in the most recent bilis, and although the projects never took off, the Finance Committee would like staff to evaluate if this is the right course of action to take. There is a recognized expense to the city, and there should be consideration to back those costs out of a possible refund. It was noted that this last reimbursement was allowed due to an error in disposing of documents by city staff.

A question regarding what the James Novak Paving was for resulted in the costs to repair Mian Street after the water main break.

There was a discussion regarding the Atlas Bobcat invoice, and that there were two projects completed with the equipment which was rented. Committee members would like to have more information added to invoices and POS to allow for a clearer depiction of what was procured.

The re-keying of Squad 9 was to allow for all the keys to match the rest of the fleet vehicles.

There was a travel meal reimbursement for Geoff which needed to be reduced by $3.32 because it was over the meal limit. Alderman Kreinbrink feels these reimbursements need to be re-evaluated because they have not been looked at for at least 6 years.

Community Disposal had an invoice that was incorrectly billed in the amount of $100.00.

Unfinished Business:

None

New Business:

Approval of minutes for October 7, 2024 - Motion to approve the minutes was made by Alderman Kreinbrink and seconded by Alderwoman Erickson - motion passed by voice vote. Passed

Audience Comments:

Kelly McDuffee had general statements regarding the following: Inquired about the Atlas Bobcat invoice - information previously discussed in committee, costs of the Cam-Vac invoice - part of the lead service grant, Constellation - informed this was the City's electric bill, Hawkings Inc - explained water supplies, Novak Paving - explained further that this was to repair Main Street after water main break, why so many fluoride tests - part of our testing requirements, why so much to paint the Public Safety Center-explained this was part of the initial project, was pulled, and this project was re-bid and was for all of the exterior wood on the building.

Sandra Koehler inquired why food trucks at the Homecoming game didn't have permits. Staff added that one came in and obtained a permit and the other was still outstanding. Code Enforcement was going to talk with the owner of the one who was still outstanding. Since this occurred on School District property, it was suggested that the School District be informed/reminded that permits are required for food trucks.

Authorization to pass bills onto the Council for approval:

Alderwoman Johnson requested a travel reimbursement in the amount of $3.32 and a Community Disposal bill for an amount of $100.00 be pulled for a total amount of $103.32 which would reduce the bills from $157,798.36 to $157,695.04 which the Committee agreed with these adjustments. A motion to forward the adjusted bills to Council for approval as presented - Motion made by Alderman Kreinbrink and seconded by Alderwoman Erickson - motion passed by voice vote. Passed

Adjournment:

There being no further business to come before the Committee, motion made by Alderwoman Erickson & seconded by Alderman Kreinbrink to adjourn at 6:52 PM. Motion carried unanimously by voice vote.

http://www.sandwich.il.us/media/2701