DeKalb Times

City of Sandwich Finance Committee met Nov. 4.

Here are the minutes provided by the committee:

Alderwoman Johnson called the meeting to order at 6:30 PM.

Roll call was taken:

Present: Alderwoman Rebecca Johnson, Alderwoman Karsta Erickson & Alderman Fred R. Kreinbrink

Also Present: Geoff Penman, and Chief Senne joined at 6:39pm

Review of Semi-Monthly Bills ran on 10/30:

Alderwoman Johnson questioned the costs of the new police squad and the associated costs to upfit the unit. The cost of this unit was in the current budget, but as one line item. Chief Senne informed the committee that this cost included both the parts and labor to take what we would consider being a standard Ford explorer into a police vehicle with lights, sirens, radios, and prisoner protection.

A suggestion for EEI billings was to have staff request a detailed breakdown on the retainage hours on invoices to see what level the retainage is being utilized prior to hourly rates being imposed. The details being provided currently don't provide this level detail. Administrator Penman will see that this request is implemented.

Unfinished Business:

None

New Business:

Approval of minutes for October 21, 2024-Motion to approve the minutes was made by Alderman Kreinbrink and seconded by Alderwoman Erickson - motion passed by voice vote. Passed

Alderwoman Johnson requested that city staff look into going out for a Request for Qualifications (RFQ) to obtain a short list of engineering firms to assist in engineering activities outside our current vendors of EEI and HLR. It has been noted that Plano has used HR Greene for similar engineering services, and their rates may be better than those we have with our current engineering companies. Administrator Penman will look into this as a possibility.

Audience Comments:

None

Authorization to pass bills onto the Council for approval:

A motion to forward the adjusted bills to Council for approval as presented - Motion made by Alderwoman Erickson and seconded by Alderman Kreinbrink - motion passed by voice vote. Passed

Adjoumment:

There being no further business to come before the Committee, motion made by Alderwoman Erickson & seconded by Alderman Kreinbrink to adjourn at 6:48 PM. Motion carried unanimously by voice vote.

http://www.sandwich.il.us/media/2706