DeKalb Times

Village of Hinckley Committee of the Whole met March 24.

Here are the minutes provided by the committee:

CALL BOARD MEETING TO ORDER: Meeting was called to order by Interim Village President Quirk at 8:18 PM. Roll call was taken showing the following:

Present: Sarah Quirk, Brian Siwicki, Alyssa Prickett, Russell Kula, Steve Gayhart and Mike Constant. Quorum Established.

Absent: None

Also Present: Attorney Lundgren, Village Clerk Joan Bennett, Ceneca Wagner, Chief Gettemy, Brandon Kramer (EEI), Dale Youngers & Todd Tatum (TEST, Inc.), and Members of the Public.

PUBLIC COMMENT

None.

GENERAL BUSINESS

Approval: Committee of the Whole meeting minutes from March 10, 2025

Trustee Siwicki moved to approve the minutes from March 10, 2025, and Trustee Kula seconded the motion. Roll call vote: Quirk-Aye, Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Mike Constant. Motion carried.

PRESIDENT’S REPORT

For discussion: May 27th Meeting

The President nor the Village Clerk will not be available for the May 27th Board Meetings. Trustee Quirk will send out possible meeting date options to the board for input.

For discussion: Village Open House

Trustee Quirk stated Saturday, April 26th, will be the Village of Hinckley Open House. It will coincide with registration for golf carts, introducing the village board, recognizing the outgoing board, school info & registration & library information. It will take place from 10-2 at the Village Hall, 720 James Street.

For discussion: MSI to BS&A Conversion & IT Provider Change

Carson Benson, HR Coordinator, highlighted BS&A benefits in comparison to our current municipal management company, MSI. Some of these benefits include transition to “the cloud,” creating a more secure environment for records, reduction of paper, & options for billing capabilities. The current IT company is being replaced with a more customer-friendly and more cost-efficient provider. The new IT provider, Pines Consulting, operates on a hybrid system of server and cloud. The two companies would work well together.

ATTORNEY’S REPORT

No report.

ENGINEER’S REPORT

Brandon Kramer stated that the Road Program had been turned into IDOT on March 14, 2025. He is expecting a response around April 13, 2025.

COMMITTEE REPORTS

Personnel

No report.

Public Safety

Trustee Prickett, no report

Chief Gettemy invited all to “Operation Prom Night” program on April 30th, from 12:30-2:30. It is being held at the HBR High School. Attending will be area Public Safety departments and County Officials.

Streets & Alleys

No report.

Buildings, Grounds & Parks

For discussion: 2025 Mowing Bids

Trustee Siwicki stated that two companies presented bids for the 2025 mowing season. Proposals for weekly mowing were Reynolds Landscape and Design at $4465 and Thorps Lawn Care LLC at $1080. The vote will be at the next Regular Board Meeting on April 14, 2025.

For discussion: Pest Control Bids

General information given for Pest Control Bids includes how often treatment would be necessary.

Water & Sewer

For discussion: Meeting with EEI Regarding Wells 3 & 4

Trustee Gayhart stated that he met with EEI’s Brandon Kramer and Test, Inc. Dale Youngers and Todd Tatum. Discussed issues were possible reasons for ammonia using up too much chlorine in the plant. There are to be 13 tests by Test Inc. to discover possible reasons. There is an on-going talk of ways to

help clear radium from systems. Well #4 specifically is to be used as a backup only for the village. Discussion regarding the necessity for setting up a new well, as back up, was also the topic of the meeting. When Royal Estates is fully established, it will stress the current wells, increasing the need for a new well in a different location. The new well would need its own singular, radium treatment process if necessary.

For discussion: Bids for Hydrant Painting

Trustee Gayhart gathered two Bids for Hydrant Painting, one came in at $100 per hydrant and the other between $96-102 per hydrant. The bids include blasting, priming, and painting. There are 156 hydrants in the village, including Royal Estates (which would not be needed for this bid).

Finance & Economic Development

For discussion: Purchasing Policy Discussion

Trustee Constant stated that he has reviewed the current Purchasing Policy and has increased the limits, added chemical purchases, etc. Also stating that “We have responsible people,” this is a start of the conversation. Attorney Lundgren would like the “department heads” defined for the amended policy. Expenditure would be per daily purchase. Trustee Constant will send a new attachment for the next Regular Board Meeting on April 14, 2025.

OPEN DISCUSSION

Trustee Siwicki questioned:

- How emails received from the public are handled, regarding inspections for example… Deputy Clerk Klambauer stated that they are passed on to the proper department or person. - If the Village of Hinckley sign, outside of the Village Hall should be lit. Ceneca Wagner stated that it is lit.

- If the Village of Hinckley Facebook page was up & running. Deputy Clerk, Jennifer Klambauer stated that it has been started, still working on the development details. Will be completed shortly.

Trustee Prickett noted that T-Mobile has Hometown Grants each quarter of the year. She will provide more information.

PUBLIC COMMENT

None.

ADJOURNMENT

Trustee Quirk moved to adjourn the meeting at 9:30 PM and Trustee Gayhart seconded the motion. Voice vote: All in favor. Motion carried. The next Committee of the Whole Meeting is scheduled for April 14, 2025, immediately following the Regular Board Meeting.

https://hinckleyil.com/vertical/sites/%7B010B6357-E152-4A43-AD03-56D178F14B55%7D/uploads/03.24.25_Final_CoTW_Minutes.pdf