DeKalb Times

Shabbona Village Board met June 25.

Here is the provided minutes by the Board:

Additions to the Agenda:

Intergovernmental agreement with Dekalb County for road work.

John Rood motioned to approve the agenda with additions. Joe Perkins seconded. All in favor vote aye. Motion carried.

Arnie Schramel-proggressive Energy Group (Electrical Aggregation Options 2018-2019)

Mr. Schramel addressed the board regarding electric aggregation options for 2018-2019.

He is requesting an ordinance for 12 months. Jamie Deutsch requested that pending village’s participation any mailings to residents should be reviewed by board prior to being sent out. In previous year mailings caused confusion for residents. Joe Perkins motioned for mayor to sign ordinance for participation in aggregation if he deems it in the best interest of the residents. Jamie Deutsch seconded. All in favor vote aye. Motion carried.

Don Goncher shared an e-mail from ComEd where it was proposed that they can help municipalities upgrade their lighting (other than street lights) to save on the electrical bill. Joe Perkins motioned to move forward with ComEd light assessment. Dan Nolan seconded. All in favor vote aye. Motion carried.

Citzen’s Addressing The Board:

None

Reports And Action (Ad –hoc Committees)

A. Ad-hoc Committee for Trees – Mark Cinnamon

Bulk mulch will be delivered this week. All trees planted within the last 3-4 years will be mulched.

B. Economic Development Update – Jerry Foster

Shabbona Forward met on June 20th. The larger group has narrowed itself into 5 groups. Each group has action items they are working on. Jerry recommended to the board that each subgroup also have a participating board member.

Jerry Foster indicated that there is an opening for the Prairie Band Potawatomi Nation (PBPN) to move forward with bingo hall. They are asking for letters of support from the community. Marc Cinnamon motioned that the village board send a letter in support of PBPN moving forward with bingo hall. Joe Perkins seconded. All in favor vote aye. Motion carried.

Letter of Support for Indian Oak’s Golf Course Expansion Dan Nolan motioned that the draft letter in support of the Indian Oak’s golf course expansion be sent to Rep. Demmer. Joe Perkins Seconded. All in favor vote aye. Motion carried. Frank Ottengheime motioned that a copy also be sent to the head of IDNR. Dan Nolan seconded. All in favor vote aye. Motion carried.

C. Village Engineer Norm Beeh

Sealcoat on Preserve Rd is complete. The village could not use motor fuel tax funds because the village did NOT have intergovernmental agreement with the county. Village is still waiting for well permit. The EPA’s deadline to respond is July 17th

. Still need to finalize grant application and submit to EPA. The application will be stronger with the addition of the permit.

Sludge analysis was reviewed and was determined safe for land application--can be applied as fertilizer. Chris Parra from Test Inc. and Tim Reinhardt from Rhino Industries were in attendance to discuss options and process for sludge removal. It was further discussed that specific cost information would be needed before a plan for removal could come underway. A request for proposal (RFP) was suggested as the best means of evaluating options and associated costs. Dan Nolan motioned that am RFP for wastewater lagoon dredge and dewater be written up. Marc Cinnamon seconded. All in favor vote aye. Motion carried. The matter of aeration replacement would be taken up after cost of dredge and dewater was determined.

D. Maintenance Report-bud Forrer

Bud and Trevor began reading water meters this week. Four dumpsters were filled during clean up week. An additional dumpster was filled from electronic recycling. Curb brooms for sweeper were ordered and received. Sweeping commence prior to parade on July 4th. Big truck is in for repairs at Bonnell. Cost to repair leaky oil pan is estimated between $900-$1000 for pan, oil, filter, labor. Met with Norm Beeh and Mr. Reinhardt to discuss wastewater treatment lagoon. It didn’t appear that the waste removal company picked up brush on Friday. There was about a truck and a half of brush waste that waste disposal neglected to pick up. Mark requested planters be watered toward end of week as high temperatures are expected. Maintenance received positive comments from residents at village office about convenience and timely service during annual clean up week.

E. Shabbona Pathway-Dan Nolan

The Shabbona Pathway group received almost $2200 from Give Dekalb County. Still no update on RTP Grant.

F. RPC—Dan Nolan Meets on Thursday. He will update at next meeting.

G. Building and Zoning-karl

Karl not in attendance. Deputy Clerk, Jennifer Morrison explained that the village received an invoice from Karl but no payment from resident requesting permit. It was discussed that Don would touch base with Karl and discuss his meeting attendance so that board questions can be addressed. Don Goncher asked the board to consider his appointment of Allison Kidd-Probst to fill his now vacant seat on the zoning board. Marc Cinnamon motioned to approve Don Goncher’s appointment of Allison Kidd-Probst as new representative on zoning board. Jamie Deutsch seconded. All in favor vote aye. Motion carried.

Two businesses on Rt. 30 had a zoning change and the question as to why was never fully addressed. Keith Foster noted that when zoning changes occur there is a public notice but not a letter. Keith Foster said he would follow up with Dan regarding businesses’ zoning change from commercial to industrial.

H. Treasurer’s Report

Joe Perkins motioned to accept. Jamie Deutsch Seconded Roll Call Vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins, aye, Marc Cinnamon, aye. John Rood, aye. Motion carried.

Utility Billing Issues—none—all water is turned back on from original issue.

I. Clerk & Deputy Clerk Report

The need for a flag pole and flag with solar light at new office location was discussed. The need for an agenda box at new office location was also mentioned. Dan Nolan will look into cost of office needs. Cindy will forward agenda box information to Janet so that she may purchase one for the office. Deputy Clerk Jennifer Morrison discussed the need for a phone line at the new office location as cell phone reception is insufficient. Village Clerk, Janet Clark and Don Goncher proposed to the board that the board consider receiving their board meeting packets electronically going forward with the continued option to pick up a hard copy at the office on Saturday morning or have them delivered on the evening of the meeting. Frank Ottengheime and Joe Perkins requested hard copies going forward. The remaining board members will receive electronically and print their own as needed. Don Goncher proposed having Jen send out text messages to all board members in the event there is an immediate village-wide issue they should be aware of. The board agreed this would be beneficial.

Approval of Minutes

Approval of Minutes: Regular Meeting-May 28, 2018—Frank Ottengheim motioned to approve. Joe Perkins seconded. All in favor vote aye. Motion carried.

Special Meeting-June 1, 2018—Frank Ottengheim motioned to approve. Jamie Deutsch seconded.

All in favor vote aye. Motion carried.

Approval of Bills

Jamie Deutsch motioned to approve the monthly bills. Joe Perkins seconded. Roll Call Vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins, aye, Marc Cinnamon, aye. John Rood, aye. Motion carried.

Jennifer Morrison discussed the DeKalb County Economic Development’s Committee (DCEDC) request for an annual donation. Dan Nolan made a motion to donate $250 to the DCEDC. Joe Perkins seconded. Roll Call Vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins, aye, Marc Cinnamon, aye. John Rood, aye. Motion carried.

Old Business

Budget & Appropriations

The board discussed the need to change appropriations for sludge removal to $200,000 and aeration replacement to $65,000. It was further discussed that $10,000 be appropriated for water tower cleaning. The question of whether more money should be appropriated for additional maintenance help was discussed with no action taken.

Ordinance for Prohibited Conduct or Activities in Licensed Liquor Establishment Dan Nolan mentioned that the Dekalb County Regional Planning Committee will be discussing this issue. Keith Foster said he will have more information at next meeting.

New Business

Ordinance No. 2018-06-25 Prevailing Wage for Public Works Employees Dan Nolan motion to approve. Jamie Deutsch seconded. Roll Call Vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins, aye, Marc Cinnamon, aye. John Rood, aye. Motion carried.

Discussion of Recognition of Claudia Hicks

The school did not authorize the tree planting in Claudia’s name, so a resolution will not be brought forth. Jamie Deutsch motioned to have a plaque made in honor of Claudia Hick’s service to the community. Joe Perkins Second. All in favor aye. Motion carried.

Additional item: Intergovernmental agreement (IGA) with DeKalb County. Once IGA is established motor fuel tax can be expended. Frank will contact county to discuss details of IGA and forward to Keith Foster.

Adjournment

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