Sycamore Township Board of Trustees met September 18.
Here is the minutes provided by the board:
The meeting was called to order at 9:00 a.m. Present for the meeting were President Connor, Vice President Weidman arrived at 9:26 a.m., Trustee LaBarbara, Law Director Miller, Administrator Bickford, Superintendent/Assistant Administrator Kellums, Parks/Recreation Director McKeown, Fire Chief Penny. Zoning Administrator Holbert, Fiscal Officer Porter, and Lt. Smith were excused.
Approval of September 4, 2018 Workshop Meeting Minutes:
The minutes of the Board of Trustees Workshop Meeting held September 4, 2018 were presented for approval. A motion was made by Mr. Connor, seconded by Mr. LaBarbara, to approve the minutes. Mr. Miller called the roll. Vote: LaBarbara: Aye Connor: Aye
Nuisance Property Resolutions - 8321 St. Clair Avenue, 4516 Harrison Ave., 4543:
Sycamore Road and 4520 Sycamore Road-
The resolution "Providing For and Authorizing Weed Cutting and Debris Removal, Declaring a Nuisance for the Property Located at 8321 St. Clair Avenue, Sycamore Township, OH 45236” was read. A motion was made by Mr. Connor, seconded by Mr. LaBarbara, dispensing with the second reading. Mr. Miller called the roll. Vote: LaBarbara: Aye, Connor: Aye. Resolution No. 2018-96 passed this 18th day of September, 2018.
The resolution “Providing For and Authorizing Weed Cutting and Debris Removal, Declaring a Nuisance for the Property Located at 4516 Harrison Avenue and 4543 Sycamore Road, Sycamore Township, OH 45236” was read. A motion was made by Mr. Connor, seconded by Mr. LaBarbara, dispensing with the second reading. Mr. Miller called the roll. Vote: LaBarbara: Aye, Connor: Aye. Resolution No. 2018-97 passed this 18th day of September, 2018.
The resolution "Providing For and Authorizing Weed Cutting and Debris Removal, Declaring a Nuisance for the Property Located at 4520 Sycamore Road, Sycamore Township, OH 45236" was read. A motion was made by Mr. Connor, seconded by Mr. LaBarbara, dispensing with the second reading. Mr. Miller called the roll. Vote: LaBarbara: Aye, Connor: Aye. Resolution No. 2018-98 passed this 18th day of September, 2018.
The resolution “Providing For and Authorizing Weed Cutting and Debris Removal, Declaring a Nuisance for the Property Located at 8119 Fields Ertel Road, Sycamore Township, OH 45249" was read. A motion was made by Mr. Connor, seconded by Mr. LaBarbara, dispensing with the second reading. Mr. Miller called the roll. Vote: LaBarbara: Aye, Connor: Aye. Resolution No. 2018-99 passed this 18th day of September, 2018.
Fire Department Update:
Chief Penny reported that Captain Newman has been deployed with Ohio Task Force 1 down to the Carolinas for 10 days. He also stated that the active shooter training will take place on October 7.
The Chief stated that he is working with Horton Ambulance on specifications and price since the Braun Ambulance will not remove the indemnification clause. The initial estimate is $3,200 more than the Braun.
Sheriff Department Update:
Mr. Bickford reported that the Sheriff's office is holding off on changing the billing method until the end of the contract.
Resident Standish Fortin requested that the Trustees and Sheriff's department do more to control the heroin epidemic in the Township.
Parks and Recreation Update:
Mr. McKeown reported that the fall athletic season is in full force. He also noted that the
football teams that had previously used the Administration building fields have moved over to fields in Deer Park.
Resident Standish Fortin asked if the Township runs any programs. Mr. McKeown indicated that programs and leagues are run by local organizations.
Maintenance Department Update:
Mr. Mike Carroll, Brandstetter and Carroll presented a conceptual site plan for the construction of a maintenance building and salt dome on the Administration Complex property. The proposed building will replace the existing 40 year old pole barn storage building in Bechtold Park where equipment is currently stored. The existing building is deteriorating rapidly and starting to cause damage to the equipment stored inside. The proposal also calls for an expanded parking lot and relocated play area to accommodate the existing athletic field on the property.
Mr. Bickford indicated that this project could be funded with Tax Increment Financing.
Mr. Weidman made a motion, seconded by Mr. LaBarbara, to select a consultant to continue moving forward with the design of the concept presented today.
Mr. Miller called the role. All voted yes.
Public Safety Criteria for Gas Pipeline Siting:
Mr. Connor discussed current pipeline industry issues and indicated that the PUCO does not take public safety into account when siting pipelines and other utility structures. He requested a motion from the Board to direct the Law Director to prepare a resolution urging the State to add public safety as a review component of PUCO siting decisions. Mr. Weidman made a motion, seconded by Mr. LaBarbara, to direct the Law Director to prepare a resolution urging the PUCO to consider public safety when reviewing applications. Mr. Miller called the roll. All voted yes.
Mr. Bickford indicated the current status of the Duke Central Corridor Pipeline application is unknown.
Norton Sign Rental Agreement:
Mr. Miller reported that Norton was preparing a lease agreement retroactive to February, 2018
for the existing billboard located on the Montgomery Road property. The lease agreement is for $2,000.00 per month in rent, based on a month to month basis. He requested a motion to authorize the Township Administrator to sign the agreement. He also indicated that the existing lease agreement only requires the billboard owner to remove the structure to the ground and they are not required to remove the foundation. Mr. Weidman made a motion, seconded by Mr. LaBarbara, to authorize the Administrator to sign the agreement. Mr. Miller called the roll. All voted yes.
Zoning Fee Waiver Request:
Mr. Bickford stated that a resident who replaced a fence without a permit requested a waiver of the $100 fee. The Board directed Mr. Bickford to contact the resident to obtain more information.
Mr. Miller presented a resolution “Supporting House Bill 602, The “Clean Water Fair Pricing Act”
Mr. Weidman stated HB 602 would require government owned utility providers to charge the same rates to all communities outside of its borders.
Mr. LaBarbara asked about the status of the temporary restraining order. Mr. Weidman stated it is in effect while the hearing continues. The next hearing dates are slated for October 1, 2, and 3.
A motion was made by Mr. Weidman, seconded by Mr. LaBarbara, dispensing with the second reading. Mr. Miller called the roll. Vote: Weidman: Aye, LaBarbara: Aye, Connor: Aye. Resolution No. 2018-100 passed this 18th day of September, 2018.
Resolution - Approving a Major Adjustment to an Approved LASR:
The resolution “Approving a Major Adjustment to an Approved Localized Area Sign Regulation Plan Located in the Kenwood Special Public Interest District” was read. A motion was made by Mr. LaBarbara, seconded by Mr. Weidman, dispensing with the second reading. Mr. Miller called the roll. Vote: All Aye. Resolution No. 2018-101 passed this 18th day of September, 2018.
Upcoming Public Hearings:
Mr. Bickford stated the Capital Investment Group public hearing would begin at 6:00 p.m. tonight.
Purchase Orders Over $2,500.00:
Mr. Bickford presented the following purchase orders for approval:
The Alleen Company/ Festival – tents, tables, chairs/ $6,201.91
Mobilcom/ New Hire Radio Purses & Misc./ $5,580.00
Phoenix Safety Outfitters/ New Hires – Uniforms etc./ $40,648.40
Albert's Men's Shop/ New Hires Class A Uniforms/ $12,070.00
Vogelpohl Fire Equipment/ New Hires – Face Piece, Mask Bag etc./ $3,320.00
Blanket Vendor/ Admin Building Supplies/ $5,000.00
Bethesda Healthcare Inc./ New Hires – Physicals/ $7,028.00
Genesee & Wyoming Railroad/ Railroad Right of Entry Permit/ $4,500.00
A motion was made by Mr. Weidman, seconded by Mr. LaBarbara, to approve these requests. Vote: All Aye
Schedule:
The schedule of upcoming events was read by Mr. Connor.
A motion to enter into Executive Session to discuss Property Acquisition and Pending Litigation was made by Trustee Weidman and seconded by Trustee LaBarbara. Mr. Miller called the roll. Vote: Weidman: Aye; LaBarbara: Aye; Connor: Aye.
End regular session: 10:18 a.m.
Begin Executive Session: 10:22 a.m.
End Executive Session: 10:47 a.m.
Back in regular session: 10:49 a.m.
Mr. Weidman made a motion, seconded by Mr. LaBarbara, to allow the Law Firm of Donnellon, Donnellon, and Miller to represent Whitewater and Miami Townships on the water rate matter.
Mr. Miller called the roll. All voted yes.
A motion to adjourn was made by Trustee Weidman and seconded by Trustee LaBarbara. Vote: All Aye.
http://www.sycamoretownship.org/download/Trustee%20Meeting%20Minutes/Workshop%20Meeting%20Minutes/2018/Workshop-Minutes-09-18-2018.pdf
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