City of Sandwich Committee-of-the-Whole met April 1.

Here is the minutes provided by the committee:

Mayor Olson called the Committee-of-the-Whole Council Meeting to order at 7:00 PM.

Roll call was taken:

Present: Mayor Olson, City Clerk Ii, Aldermen Chmielewski, Dell, Kelleher, Killey, McMahon, Redden & Surratt

Alderman Robinson arrived at 7:02 PM

Also present: Attorney Harrill, Department of Public Works / City Engineer Horak, Chief Bianchi, City Treasurer Webber & EMA Director Ciciora

Mayor Olson: Brian Larsen of Epic Light Shows was present to explain the light show operation and answer questions from the Council. The $184,500.00 winter holiday show would be co-sponsored by the Sandwich Fair Association and the City. Alderman Redden raised concerns about obtaining a performance bond from the company; however, Attorney Harrill said other communities that have similar light shows do not require a bond. Additional concerns voiced were storage, creating a budget solely for the light show, insurance liability, hiring of staff, and traffic control. Mr. Larsen stressed the City will need to make a decision this month because equipment and supplies are ordered overseas. Alderman Surratt stated the positive feedback received by residents is unbelievable, and he does not want the light show become a missed opportunity for the City.

Foster, Buick, Conklin & Lundgren LLC: No report

City Clerk Ii: No report

City Treasurer: No report

Director of Public Works / City Engineer Horak

Hydrant flushing will begin on Monday, April 15th through Friday, April 19th between the hours of 8 am and 4 pm daily.

Sanitary sewer jetting and cleaning will be conducted in the upcoming weeks starting in the northwest section of town.

Leaf Vac Program: Engineer Horak asked if the Council had an interest in reinstating the leaf vacuuming program for a few weeks this spring. City Hall and aldermen have received numerous inquiries from residents. Council felt many of the leaves are still frozen to the ground and in a state of deterioration that could cause maintenance problems to the machinery. The program will resume in September.

Announcement: The City is anticipating grant money for the Little Rock Creek watershed study.

Chief Bianchi distributed proposed purchasing procedures and guidelines asking the Council to review and provide feedback.

EMA: No report

Alderwoman Chiemlewski: No report

Alderman Dell: No report

Alderman Kelleher: No report

Alderwoman Killey advised that the finance committee would meet immediately following this evening’s Council meeting.

Alderman McMahon: No report

Alderman Redden: No report

Alderman Robinson: No report

Alderman Surratt: No report

New Business: None

Audience Comments: None

Adjournment: There being no further business to come before the Council, motion made by Alderman Robinson and seconded by Alderman Redden to adjourn the Committee-of-theWhole Council meeting at 7:48 PM. Motion carried unanimously by voice vote.

http://www.sandwich.il.us/minutes/cw040119.pdf