Village of Shabbona Village Board met Nov. 25.
Here is the minutes provided by the board:
The Regular Meeting of the Shabbona Village Board was called to order by Village President Donald J. Goncher on Monday, November 25, 2019 at 7:00 P.M. in the Village Hall meeting room. The following were in attendance:
| Title | Name | Present | Not Present | Title | Name | Present | Not Present | |
| President | Donald J. Goncher | x | Trustee | Marcus Cinnamon | x | |||
| Treasurer | Cindy Barnes | x | Trustee | Jamie Deutsch | x | |||
| Clerk | Jen Morrison | x | Trustee | Josh Clark | x | |||
| Deputy Clerk | Laurie Wilson | x | Trustee | Frank Ottengheime | x | |||
| Attorney | Keith Foster | x | Trustee | Joe Perkins | x | |||
| Engineer | Norm Beeh | x | Trustee | Richard Lockowitz | x | |||
| Maint. | Bud Forrer | x |
Roll Call Vote: Marc Cinnamon-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins-Absent, Josh Clark-aye, Richard Lockowitz-aye. Motion carried.
ADDITIONS TO THE AGENDA - none
APPROVAL OF AGENDA – Frank motioned to approve the agenda. Marc seconded. All in favor vote aye. Motion carried.
CITIZENS ADDRESSING THE BOARD: Resident at 403 W Cherokee had to replace water softener and had to have water running most of the day and asked about having bill credited, brought a rusty water filter with her and said she was told she had to come to a meeting to ask for credit. Don Goncher said that in 2016 the village started to put in new well and were on track to get a low interest loan through the IL EPA. Don explained that a recent petition has postponed the low interest loan process, putting a referendum on the March 2020 ballot. In January 2016, the IL EPA inspected village water system and wrote a letter to village that a new well was needed to meet all their criteria. Resident doesn’t believe it should have taken this long, was told by someone that her lines need to be flushed off the meter. Jamie Deutsch lives on same street and said his water is fine, he asked what she is proposing tonight. She wants village to disconnect and flush out at her house. Norm said Jamie is close to dead end and you’d think his water would be worse, Jamie said he has a filter but has no issues. There was new storm and water piping done in front of house during the Cherokee Street Project, the main is plastic and there is copper from buffalo box. She wants village to rectify her issue. Jamie Deutsch asked her to let Norm finish what he is saying as it may answer her concern. Norm explained that the new well filtration system will take impurities out of water and improve water throughout the whole village—this includes rust and that the EPA very likely would have waived 75% of loan but now that there is petition, it delays loan process and could impact forgiveness %. Don asked Buddy to see if there is anything else the village can do to flush line and see if it is clear. Buddy said that he and Trevor have previously been at her house, but he would go back when she is available for access inside house.
Buddy said that resident had called DeKalb County Health Department and all samples the Health Department took came back good. Richard Lockowitz asked Norm if supply line from her house to main could be issue, Norm said yes it may be her supply line, which is the resident’s responsibility.
REPORTS and ACTION
A. FLEWELLIN MEMORIAL LIBRARY TAX LEVY
Board reviewed spreadsheet provided by Flewellin Memorial Library Board, Library Board President Mary Jane Chapman and Board Members Darryl Kupecz and Roni Oleson were present. Keith Foster passed out a draft of the 2020 Levy Ordinance. The 2020 number is slightly higher than what the library board had on their spreadsheet. For 2021, Library tax levy would need to put on ballot as a referendum to increase rate library can levy. Mary Jane Chapman said that they may need to look at other options, like becoming a district library which would increase tax base more.
B. ZONING BOARD OF APPEALS
1. ZONING MAP: The Zoning Board recommends that notations be updated on zoning map and that Village Engineer be compensated for drafting updated map and final map.
2. BED & BREAKFASTS: On Thursday, November 21, 2019, the Zoning Board recommended to the Village Board to adopt a Bed & Breakfast Ordinance which includes room tax/occupancy tax, off-street/on-site only parking, owner lives on site, fire safety plans and regulations, annual license with Village with minimal fee. DeKalb County issues B&B’s a special permit. Residential and Commercial zoning is usually where you find B&Bs, the board can specify what zoning can go in.
C. VILLAGE ENGINEER-NORM BEEH
1. EDI PAYMENT FOR AERATION: Work on Aeration was completed 11/5/19, contract was for 10/31/19 completion and vendor was 5 days late on completion. Norm did Phase 1 estimate and withheld 10%, check is being issued based on Norm’s Phase 1 estimate. Norm has asked EDI about the status of blowers and has requested engineering documentation for what EDI proposed in their bid. System is working well now, there were a couple of glitches with installation portion of aeration. One existing blower is currently working but if it goes out, we are in trouble and Norm has communicated this to EDI. Header pipe was complete by middle of October, EDI was delayed waiting for more powerful boat motor and then had to correct installation. Lack of specs for header pipe caused a delay. EDI has not done anything on blowers, Norm asked if they were finishing work or would they like to cancel remaining part of contract. Five day liquidated damages is in order on the contract. Norm was here 11/4-5 and found incorrect installation and had it corrected. Frank Ottengheime asked when we told them the blowers had to be installed by. Norm said he asked EDI for status update. When EDI signed contract, they had let Norm know the blowers would be delayed. Norm said that they sat on blowers and didn’t do anything about them since contract signed. Blower install by what date otherwise penalties start. Norm asked about in default of contract point. If not going to be done by December 16 meeting, EDI will be requested to be present at meeting
2. ENGINEER BILL FOR STREET LIGHT: Village Clerk submitted bill for $655.50 for engineering expenses to AllState Insurance Claims. Waiting for response or receipt of check.
3. EPA LOAN PETITION: At the December meeting, the Board will need to do a resolution for the EPA Loan to go on ballot in March 2020. Deadline for filing to get on the March 2020 ballot is the first week of January.
D. MAINTENANCE REPORT
Sewer plant header pipe all backfilled. Streetlights uptown: new pole has GFCI at top that is not lighting up ornament and pole on opposite side of street that zapped Buddy. He has call into Larson- Davis Electric to address. Continuing to pick up leaves, planter flowers taken out, will pick up planters soon. Shut waters off 11/15 and everyone was back on by end of day
1. CHILDREN AT PLAY SIGNS: Buddy got 6 of them. They will put up signs next week. Marc asked about playground equipment delivery, it was received and will be installed in spring. Buddy asked about tree lightening lights, Marc put in small trees on Sunday and they are ready.
E. SHABBONA PATHWAY COMMITTEE—MARC CINNAMON
Reviewed all the engineering firms that applied for pathway project and chose Fehr Graham. Initial groundbreaking on a section will happen before end of next summer.
F. RPC REPORT—Next meeting is in January.
G. SHABBONA HORTICULTURAL COMMITTEE—MARC CINNAMON
Annual maintenance and pruning of longer streets in town is complete and they removed the 2 bad trees in park, which also made room for new playground equipment. Removed last 2 ornamental pears on Route 30. Marc met with Nathan Schwartz and discussed Shabbona Road hazardous trees, Josh Merchant looked at trees with Marc, County paid for removal and stump grinding of trees along Shabbona Road. Vendor also got the missed stumps from last year.
H. SHERIFF REPORT - Reviewed Sheriff’s report.
I. CLERK & DEPUTY CLERK
APPROVAL OF MINUTES- Jamie Deutsch motioned to approve the minutes. Richard Lockowitz seconded. All in favor-aye. Motion carried.
FINANCIALS
A. APPROVAL OF BILLS – Frank Ottengheime motioned to approve the bills. Josh Clark seconded. Roll Call Vote: Marc Cinnamon-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins-Absent, Josh Clark-aye, Richard Lockowitz-aye. Motion carried.
B. TREASURER’S REPORT – Frank Ottengheime motioned to accept the Treasurer’s report. Josh Clark seconded. Frank Ottengheime asked about appropriating money for Navaho infrastructure project. Cindy Barnes said that per auditor we just need to amend appropriations before end of fiscal year. Roll Call Vote: Marc Cinnamon-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins- Absent, Josh Clark-aye, Richard Lockowitz-aye. Motion carried.
C. UTILITY BILL ISSUES
SWIMMING POOL WATER: There is an out of town person that bill has still not been paid: $15 then NSF check fee and now earning late fees. Don Goncher asked about the process to collect payment, there is a form that either Public Works or Office approves. If Fire Department is filling pools, they give Buddy/Trevor amount of water used and then resident is billed. Cindy Barnes said we should be collecting up front as board had said that in past. Three letters have been sent on the outstanding pool fill bill. Discussion over charging up front before pool is filled, suggestion that the person requesting pool fill needs to come to office or see Buddy for form to get filled out and money collected and then Fire Department can fill. This year there was a disconnect as all three pool fill bills were not paid timely. Jamie Deutsch said as part of the fire department he thinks Fire Trustees should review and get a say in this. Frank Ottengheime said that the Fire Department just won’t deliver pool water any longer. It was mentioned that there are private contractors who do pool fills. Cindy Barnes asked if she should proceed with chasing down payment for the one outstanding bill. Per Board, she will not proceed with contacting owner.
OLD BUSINESS
A. ADDITION AT PUBLIC WORKS BUILDING—no updates
NEW BUSINESS
A. RAILROAD
Don Goncher has spoken with railroad and asked the question if we can lease alley north of Comanche from Nokomis to Illini, and railroad is open to that. We have 5 crossings in village limits each of which require train to blow whistle. Don said he also informed railroad that none of crossings have gates/pedestrian crossing for safe route to school. Railroad expressed interest in working with the village. If we lease the alley, the village would request that railroad install a fence. There is incentive money if crossings are closed and it cuts down on whistle blow time and opens for quiet crossing potential. Next step is to talk to railroad lease agent. Don asked board if he should continue discussions with railroad. Board agreed that Don should continue to talk to them. Frank Ottengheime said we should send letter to commerce commission to get Pontiac crossing repaired and there should be no cost to village.
ADJOURNMENT
Richard Lockowitz motioned for adjournment at 8:18PM, Josh Clark seconded. All in favor vote aye. Motion carried.
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