DeKalb Times

Dekalb County Board met March 18.

Here is the agenda provided by the board:

1. Roll Call

2. Pledge to the Flag

3. Approval of Agenda

4. Approval of Minutes:

a. February 19, 2020

5. Communications & Proclamations:

a. Employee Service Awards

b. Declaration & Notification of County Board Vacancy – District 5

6. Public Comments

7. Appointments for this Month:

a. DeKalb County Board Member – District 5: Kiara Jones appointed immediately to fill the unexpired term of Sandra Polanco until November 30, 2020.

- Oath of Office Administered by the DeKalb County Clerk

b. County Board Committee Assignments: Linda Slabon appointed immediately to move from the Health & Human Services Committee to the Finance Committee until November 30, 2020; Scott Campbell appointed immediately as Finance Committee Vice-Chair until November 30, 2020; Kiara Jones appointed immediately to the Economic Development Committee and the Health & Human Services Committee until November 30, 2020.

c. Kishwaukee Water Reclamation District: Dawn Cosentino appointed for a three-year term beginning May 1, 2020 until April 30, 2023.

d. Fairdale Light District: Jami Wright reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

e. Cortland Community Fire Protection District: Dan Black and Mike Friedlund both reappointed for three-year terms beginning May 1, 2020 until April 30, 2023.

f. DeKalb Community Fire Protection District: Gerald Bemis reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

g. Genoa-Kingston Fire Protection District: Todd Merritt newly appointed immediately until April 30, 2023.

h. Hinckley Community Fire Protection District: Charles Harris reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

i. Kirkland Community Fire District: Marty Banks reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

j. Malta Community Fire Protection District: William Engstrom reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

k. Paw Paw Fire Protection District: Neal Rogers reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

l. Shabbona Community Fire Protection District: Thomas Greenwell reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

m. Somonauk Community Fire Protection District: Edward Stahl reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

n. Sycamore Community Fire Protection District: John Ward reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

o. Waterman Fire Protection District: David Stryker reappointed for a three-year term beginning May 1, 2020 until April 30, 2023.

8. Reports of Standing Committees with Ordinances & Resolutions

PLANNING & ZONING COMMITTEE

No Actionable Items

COUNTY HIGHWAY COMMITTEE

a. Resolution R2020-14: Engineering Agreement for Waterman Road Culvert & Ditch Modifications. The DeKalb County Board hereby approves to enter into an agreement with the Engineering Firm of Chastain & Associates, LLC from Rockford, Illinois for certain engineering services associated with the culvert extension and ditch modifications on Waterman Road from Duffy Road to the Somonauk Creek a distance of 0.15 miles for the cost not to exceed $55,145.00; and further authorizes the Chairman of the Board to execute the appropriate Preliminary Engineering Services Agreement with Chastain & Associated, LLC. Committee Action: Moved by Mr. Luebke, seconded by Vice-Chair Willis and approved unanimously.

Motion: The DeKalb County Board hereby approves the following Award Resolutions as detailed in R2020-16, R2020-17, and R2020-18 (Items b, c, and d). Committee Action: Moved by Ms. Emmer, seconded by Mr. West and approved unanimously.

b. Resolution R2020-16: Award Resolution for 2020 General County Letting. The DeKalb County Board hereby awards the 2020 General County Letting for aggregate, patching material, and hot-mix to the following companies who submitted the lowest bid meeting specifications: Curran Contracting, Peter Baker, Martin & Company Excavating, Macklin Inc. of Rochelle, Illinois, Vulcan Materials of Sycamore/DeKalb, Illinois, and Wagner Aggregate Inc. of DeKalb, IL; the Board further approves the lowest bid meeting specifications to Gasaway Distributors of Romeoville, Illinois for liquid calcium chloride.

c. Resolution R2020-17: Award Resolution for 2020 Aggregate Projects, Crack Route and Fill Projects and Drainage Pipes. The DeKalb County Board hereby approves the lowest bid meeting specifications to Macklin Inc. from Rochelle, Illinois for 6,200 tons of aggregate SOR to be placed on Benson and Sanderson Roads in Paw Paw Road District in the amount of $80,600.00; Vulcan Construction Materials, LLC from Naperville, Illinois for 2,000 tons of aggregate surface SOR to be placed on Chase Road in Pierce Road District in the amount of $22,500.00; Wagner Aggregate Inc. of DeKalb, Illinois for 4,300 tons of aggregate surface course SOR to be placed on Bastian Road in Clinton Road District in the amount of $55,427.00, and for 4,600 tons of aggregate surface course SOR to be placed on Orchard and Creek Roads in Somonauk Road District in the amount of $62,882.00, and for 4,500 tons of aggregate surface course SOR to be placed on Barchard Road in South Grove Road District in the amount of $38,700.00; Contech Engineered Solutions, LLC from Oak Brook, Illinois for 3,157 feet of various size culvert pipe and 40 connecting bands of various sizes for use in DeKalb County and Clinton, DeKalb, and Milan Road Districts in the amount of $87,674.28; Behm Pavement Maintenance Inc. for 411,329 feet of crack routing and filling on various roads and streets in DeKalb, Pierce, Shabbona and Somonauk Road Districts, the City of Genoa and the Villages of Kirkland and Somonauk in the amount of $164,120.27.

d. Resolution R2020-18: Award Resolution for New Salt Storage Facility. The DeKalb County Board hereby approves the sole bid meeting specifications to Wheeler Lumber, LLC of Eden Prairie, Minnesota for the provision of designing, furnishing and delivery of materials for the construction of an 80 x 60-foot building for use as salt storage at the DeKalb County Highway Department in the amount of $131,100.00.

Motion: The DeKalb County Board hereby approves the following Intergovernmental Agreements as detailed in Resolutions R2020-19, R2020-20, R2020-21, R2020-22, R2020-25 (Items e, f, g, h, and i). Committee Action: Moved by Mr. Luebke, seconded by Mr. West and approved unanimously.

e. Resolution R2020-19: Intergovernmental Agreement with the City of Genoa for General Maintenance Projects. The DeKalb County Board hereby approves to enter into an agreement with the City of Genoa for certain general maintenance projects overseen by the DeKalb County Engineer; and further authorizes the Chairman of the Board to execute the appropriate Intergovernmental Agreement with the City of Genoa. Illinois.

f. Resolution R2020-20: Intergovernmental Agreement with the Village of Shabbona for General Maintenance Projects. The DeKalb County Board hereby approves to enter into an agreement with the Village of Shabbona for certain general maintenance projects overseen by the DeKalb County Engineer; and further authorizes the Chairman of the Board to execute the appropriate Intergovernmental Agreement with the Village of Shabbona, Illinois.

g. Resolution R2020-21: Intergovernmental Agreement with the Village of Somonauk for General Maintenance Projects. The DeKalb County Board hereby approves to enter into an agreement with the Village of Somonauk for certain general maintenance projects overseen by the DeKalb County Engineer; and further authorizes the Chairman of the Board to execute the appropriate Intergovernmental Agreement with the Village of Somonauk, Illinois.

h. Resolution R2020-22: Intergovernmental Agreement with the City of Sycamore for General Maintenance and Construction Projects. The DeKalb County Board hereby approves to enter into an agreement with the City of Sycamore for certain general maintenance and construction projects overseen by the DeKalb County Engineer; and further authorizes the Chairman of the Board to execute the appropriate Intergovernmental Agreement with the City of Sycamore, Illinois.

i. Resolution R2020-25: Intergovernmental Agreement with the City of Sandwich for General Maintenance Projects. The DeKalb County Board hereby approves to enter into an agreement with the City of Sandwich for certain general maintenance projects overseen by the DeKalb County Engineer; and further authorizes the Chairman of the Board to execute the appropriate Intergovernmental Agreement with the City of Sandwich, Illinois.

j. Resolution R2020-23: Approval of DeKalb-Sycamore Area Transportation Study (DSATS) Intergovernmental Agreement. The DeKalb County Board hereby approves to enter into an intergovernmental cooperation agreement with the Illinois Department of Transportation, the City of DeKalb, the City of Sycamore, the Town of Cortland and Northern Illinois University for the purpose of providing continuing, cooperative and comprehensive transportation planning processes for the designated Metropolitan Planning Organization (MPO) DeKalb-Sycamore, Illinois Urbanized Area; and further authorizes the Chairman of the Board to execute the appropriate cooperation agreement. Committee Action: Moved by Mr. Luebke, seconded by Mr. West and approved unanimous

k. Resolution R2020-24: Adoption of Labor Contract for International Union of Operating Engineers, Local 150 (Highway Department). The DeKalb County Board does hereby concur in the recommendations attached to this Resolution and does hereby ratify the proposed five (5) year agreement with the International Union of Operating Engineers, Local 150 and does direct the Chairman of the DeKalb County Board to execute said agreement. Committee Action: Moved by Mr. Luebke, seconded by Vice-Chair Willis and approved unanimously.

ECONOMIC DEVELOPMENT COMMITTEE

No Actionable Items

HEALTH & HUMAN SERVICES COMMITTEE

No Actionable Item

LAW & JUSTICE COMMITTEE

No Actionable Items

FINANCE COMMITTEE

a. Resolution R2020-15: Approval of Sheriff’s Body Camera Program. The DeKalb County Board hereby (a) accepts the Sheriff’s Body Camera program proposal as presented to the Law & Justice Committee and adjusted by the Finance Committee, (b) appropriates $128,000 from the Opportunity Fund for the balance of the 2020 fiscal year, (c) approves two staffing changes in the Sheriff’s Office to upgrade one Secretary B position to an Administrative Secretary position and to increase one part-time Secretary B position to that of a full-time 40 hour per week Secretary B position at an initial annual cost of $52,000, and (d) further requests that when the Finance Committee compiles the 2021 and 2022 budgets that 67% and 33%, respectively, of the annual operating costs of the Body Camera project be subsidized by the Opportunity Fund with the balance from the General Fund; The County Board further concurs with the Sheriff that operational efficiencies and financial savings would be realized if the equipment for Body Camera Project was through the same vendor, Kustom Signals Inc., who is already providing for the Vehicle Video System and, therefore, waives bidding requirements and authorizes the Sheriff to negotiate directly with Kustom Signals Inc. for the best value available to make this project a reality. Committee Action: Law & Justice – Moved by Mr. Whelan, seconded by Mr. Luebke and approved unanimously, Finance – Moved by Mr. Campbell, seconded by Ms. Leifheit and approved unanimously.

b. Resolution R2020-26: A Resolution Approving Unexpected and Emergency Appropriations and Budget Transfers for the Fiscal Year Ending December 31, 2019. The DeKalb County Board hereby approves the unexpected and emergency appropriations and budget transfers as set forth on Attachment A for the Fiscal Year ending December 31, 2019. Committee Action: Moved by Mr. Osland, seconded by Mr. Frieders and approved unanimously.

c. Claims to be Paid in March 2020: Move to approve the payment of claims for this month, and the off-cycle claims paid during the previous month, including all claims for travel, meals, and lodging, in the amount of $6,941,141.93.

d. Reports of County Officials: Move to accept and place on file the following Reports of County Officials:

1. Cash & Investments in County Banks – February 2020

2. Public Defender’s Report – February 2020

3. Adult & Juvenile Monthly Reports – February 2020

4. Pretrial Report – February 2020

5. Sheriff’s Jail Report – February 2020

6. Building Permits & Construction Reports – February 2020

EXECUTIVE COMMITTEE

No Actionable Items

9. Reports of Special Committees with Ordinances & Resolutions – None

10. Old Business

11. New Business & Referral of Matters to Committee

12. Adjournment

https://dekalbcounty.org/wp-content/uploads/2020/03/agenda-cb-03182020.pdf