Kishwaukee College Board of Trustees met April 14.
Here is the minutes provided by the board:
Members present
Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Others present
Laurie Borowicz, President; Dave Dammon, Executive Director of Campus Operations; Kayte Hamel, Executive Director of College Relations & Foundation; Jill Hansen, CFO; Barbara Leach, Associate Dean of Instruction; RJ McGarry, Executive Director of IT; Michelle Ohlinger, Executive Administrative Assistant to the President; Michelle Rothmeyer, Vice President of Student Services; Judson Curry, Assistant Vice President of Instruction; Chase Budziak, Dean Instruction; Scott Kawall, Director of Student Involvement; Barbara Leach, Associate Dean Instruction; Kyra Rider, Dean Instruction; Dakota Montavon, Student
1. Opening of the Meeting
Procedural: A. Call to Order
Mr. Johnson called the meeting to order at 5:30 pm
Procedural: B. Roll Call
Ms. Ohlinger did roll call.
2. Public Comment
Information: A. Public Comment
None.
3. Communications
None.
4. Committee Reports
Report: A. Audit Committee
Report: B. Executive Committee
Report: C. Finance Committee
Report: D. Advisory Committee
The Board was provided with advisory committee minutes for Complementary Health, Diesel Power Technology, Nursing, and Horticulture. Dr. Borowicz stated that the minutes will be shared monthly to the Board for their review.
Report: E. Foundation Liaisons
Ms. Hamel shared that due to the COVID pandemic, the Foundation has put on hold the athletics fundraising campaign. To date, the campaign has raised $21,155 of the $70,000 goal.
A new scholarship fund is being established by Peter Rood in memory of his son Matthew Rood. Approximately $12,000 dollars has come in for the scholarship.
The Foundation Board has approved to use $50,000 dollars from the Foundation operating budget for scholarships for students effected by COVID-19. The scholarships will be available for Summer and Fall semesters. The Foundation is busily working on making sure we can financially support the students and the College during this time.
The DeKalb County Day of Giving is May 7, which the Foundation will be participating again.
Dr. Borowicz stated that Juanita Mundy was very honored to accept the John Roberts Award on behalf of her late husband Ken.
5. Information & Reports
Report: A. Comparison of Education Fund Revenue & Expenditures: FY'19 and FY'20
Ms. Hansen provided an update on the comparison of revenue and expenditures. The College received $311,000 on April 8th. The College has received $3.1 million year-to-date from the State out of the $4.6 million budgeted.
Year-to-date revenue is slightly ahead of year-to-date FY20 budgeted revenue at $309,870 higher than budget. This is not due to a specific category, but due to the cyclical nature of revenues received. Year-to- date expenses are under FY20 budget. Contractual and IT expenditures are over year-to-date budget due to annual costs expended earlier in the year.
Report: B. Dashboard Report
The Board was provided with the dashboard report. The numbers on the report continue to change quickly.
Ms. Spears commended Dr. Borowicz on the article that was written for the Daily Chronicle and impressed with the recruitment efforts she has seen pushed through the chambers.
Ms. Watkins stated that the recruitment efforts for Kish are timely.
Dr. Borowicz stated that the marketing team has been working hard and doing a nice job helping us step up our efforts.
Report: C. KEC Financial Summary
The Board was provided with the KEC financial summary.
Report: D. Facilities Report
The 2020 campus renovations began on March 16th. The renovation project will continue through August 2020. Increased cleaning and disinfecting are occurring to keep workers safe on campus during this time. The A1400 bathroom remodeling and renovations have currently stopped. Construction will resume when our maintenance employees return to campus.
Report: E. Personnel Report
The Board was provided with the personnel report.
Report: F. FOIA Report
The Board was provided with the FOIA report.
Report: G. COVID-19 Financial Impact Report
Ms. Hansen stated that this report is completed for ICCB weekly and sent to the state. The report details items having a financial impact on the College as a result of the COVID-19 pandemic. There are som lost revenue items and some expenses incurred to move to online learning and remote work. Two reports have been submitted thus far. The Board will continue to receive this report monthly.
6. Old Business
None.
7. New Business
Action: A. Approval of KCSS Work on Campus during Covid-19 and Working Remotely Stipend
Dr. Borowicz stated that the request came from the KCSS union on March 30th to have additional compensation for those who are required to work on campus. We negotiated employees be paid 1.5 times their regular hourly rate for hours in which they are assigned to work on campus.
Employers who require employees to work from home are required by IL law to cover additional work-related expenses.
Motion to approve KCSS work on campus during COVID-19 and working remotely stipend.
Motion by Robert Hammon, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: B. Approval of KCAEA Working Remotely Stipend
The College agrees to pay KCAEA Bargaining Unit Employees a stipend of $50.00 per month beginning April 1, 2020 and payable on the end of the month payrolls for April and May.
Dr. Borowicz stated that the working remotely stipend was negotiated with the KCAEA union. The adjuncts will automatically receive the stipend and do not have to apply for it.
Mr. Curry shared that the feedback he has received from adjunct instructors has been positive. They are pleased with the way Kish responded and the resources the College has provided.
Motion to approve KCAEA working remotely stipend.
Motion by Ken Doubler, second by Kathy Watkins.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: C. Approval of Non-Bargaining Employees Working Remotely Stipend
The College agrees to pay Non-Bargaining Unite Employees a stipend of $50.00 per month beginning April 1, 2020 and payable on the end of the month payrolls for April and May.
Motion to approve non-bargaining employees working remotely stipend.
Motion by Bobbi Burke, second by Kathy Spears.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Dr. Borowicz mentioned that Administration is continuing to negotiate the stipend with KCEA.
Action: D. Approval Construction Continuation
On March 20, 2020, Governor Pritzker issued Executive Order 2020-10. The order allows for capital improvement and construction projects to continue upon college administration and board approval.
Motion to approve construction continuation.
Motion by Ken Doubler, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: E. Approval of Extended Inclusive Spring Break
In attempt to reduce the density of people on campus from the COVID-19 national emergency and to meet ICCB Guidance issued on March 13, 2020, Instruction recommended a non-precedential revision to the Academic Year 2019-2020 calendar.
To the approved spring break week of March 23rd through March 28th, it was recommended one additional week of Spring Break for students occur from March 16th through March 21st. This additional week provided Faculty and staff the time to develop alternative delivery plans for instruction and services. With this change, the College remains in compliance with the credit hour requirements of the ICCB Administrative Rules.
Motion to approve extended inclusive spring break.
Motion by Kathy Watkins, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: F. Approval of Painting RFP Extension
On December 12, 2017, the Board approved Capital Painting as our vendor at a cost of.63 cents per square foot. The original approval was for painting of 450,000 square feet at a cost not to exceed $283,500. There was an option to extend the original bidding document through December 12, 2020 on an as needed basis.
The Board was asked to approve an extension of the current contract for additional painting of up to 80,000 square feet of painting at a cost not to exceed $50,000. The extension would allow for an additional phase of offices and classrooms to be painted, as well as the Early Learning Center renovation.
Motion to approve Painting RFP Extension.
Motion by Ken Doubler, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: G. Approval of FY21 Fees for Early Learning Center
For FY21 there is no recommendation of any fee increase. The rates will remain $45.68 per day for 5 full days, $47.75 per day for less than 5 full days, and $9.00 per hour for children attending part-time/less than five hours a day.
Ms. Spears asked if the Early Learning Center is currently open during this time. Dr. Borowicz stated that most parents had pulled their children out of the center prior to the closure. Hopefully by Fall, the children and staff would be moved to the new center.
Motion to approve FY21 fees for Early Learning Center.
Motion by Ken Doubler, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: H. Approval of Employment Contracts for Administrators from July 1, 2020 to June 30, 2021
Dr. Burke made a motion to approve Employment Contracts for Administrators, Professional Staff, Grant-Funded Staff and Confidential Staff from July 1, 2020 to June 30, 2021 in one motion.
Ms. McCluskey stated that all the contracts presented have salary increases consistent with all the bargaining units.
Mr. Johnson thanked Ms. McCluskey and everyone that worked hard to pull together all the employment contracts for approval.
Motion to approve employment contracts for Administrators for July 1, 2020 to June 30, 2021.
Motion by Bobbi Burke, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: I. Approval of Employment Contracts for Professional Staff from July 1, 2020 to June 30, 2021
Dr. Burke made a motion to approve Employment Contracts for Administrators, Professional Staff, Grant-Funded Staff and Confidential Staff from July 1, 2020 to June 30, 2021 in one motion.
Motion to approve employment contracts for Professional Staff from July 1, 2020 to June 30, 2021.
Motion by Bobbi Burke, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: J. Approval of Employment Contracts for Grant Funded Professional Staff from July 1, 2020 to June 30, 2021
Dr. Burke made a motion to approve Employment Contracts for Administrators, Professional Staff, Grant-Funded Staff and Confidential Staff from July 1, 2020 to June 30, 2021 in one motion.
Motion to approve employment contracts for Grant Funded Professional staff from July 1, 2020 to June 30, 2021.
Motion by Bobbi Burke, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: K. Approval of Employment Contracts for Confidential Staff from July 1, 2020 to June 30, 2021
Dr. Burke made a motion to approve Employment Contracts for Administrators, Professional Staff, Grant-Funded Staff and Confidential Staff from July 1, 2020 to June 30, 2021 in one motion.
Motion to approve employment contracts for Confidential Staff from July 1, 2020 to June 30, 2021.
Motion by Bobbi Burke, second by Ken Doubler.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: L. Approval of ICCTA Awards
Each year the Board submits nominations to the Illinois Community College Trustee Association. This year's nominees included Kelly Benjamin, Gandi/King Peace Scholarship and Paul Simon Essay Contest; JoEllen Kile, Lifelong Learning Award; Gabrielle Cultra, Pacesetter Award; Eric Schroeder, Outstanding Adjunct Faculty Member; Dr. Laura Murdaugh, Outstanding Full-Time Faculty Member; The City of Sycamore and the Sycamore U Program, Business/Industry Partnership Award.
Motion to approve ICCTA Awards
Motion by Linda Mason, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action: M. Approval of Travel Expenses for any Member of the Board of Trustees
None.
Action: N. Approval of Travel Expenses that Exceed the Maximum Allowable Reimbursement
None.
Action: O. Approval of Reimbursable Expenses Because of Emergency or Other Extraordinary Circumstances
None.
Action: P. Recognition of Outgoing Student Trustee
On behalf of the Board, Mr. Johnson thanked Mr. Luna for his year of service. The Board appreciates all that Mr. Luna has done for the Board, his fellow students and for Kishwaukee College. Mr. Luna is among a long line of very involved and effective student trustees.
Mr. Luna thanked the Board. Mr. Luna has learned a lot from the Board and the College during his experience as student trustee. It was a great experience for him this past year.
Action, Information: Q. Seating of New Student Trustee
Mr. Johnson welcomed Dakota Montavon to the Board. Dr. Borowicz stated that Mr. Montavon is very active on campus.
Dakota Montavon stated that this is a huge honor, and he hopes to be the best student advocate that he can be. He is excited to get started and get to know the Board.
The Board looks forward to having Dakota as our new student trustee.
Motion to approve the seating of student trustee.
Motion by Linda Mason, second by Bobbi Burke.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
8. Board Member Discussion
Discussion: A. Other
Ms. Watkins stated that the March ICCTA meeting was cancelled.
Ms. Watkins congratulated Dr. Hamel and Dr. Rothmeyer for successfully completing their Doctorate program.
ACCT has extended the deadline for presentations. The deadline date was extended to July.
9. Consent Agenda
Action (Consent): A. Board of Trustees March 10, 2020 Meeting Minutes
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Kathy Spears, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action (Consent): B. Summary and Report of Budgetary Revenues and Expenditures
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Kathy Spears, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action (Consent): C. Accounts Payable Recap
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Kathy Spears, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
Action (Consent): D. Investment Report
Resolution: Motion to approve consent agenda item.
Motion to approve consent agenda item.
Motion by Kathy Spears, second by Linda Mason.
Final Resolution: Motion Carries
Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Cris Luna
10. Student Representative's Report
Report: A. Student Representative's Report
Mr. Luna provided the Board with his last student representative's report.
11. President's Report
Report: A. President's Report
Dr. Borowicz provided the Board with the President's report.
Dr. Borowicz will continue to do weekly messages to students, staff and faculty.
Dr. Borowicz congratulated Dr. Hamel and Dr. Rothmeyer on successfully defending their dissertation "remotely" in March. The College is very proud of them.
Dr. Borowicz shared that a press release went out today in regard to Chromebook distribution to our students. Over 50 students have received a Chromebook.
The Graduation Ceremony has been tentatively scheduled for August. The College will finalize once we know if public gatherings can take place this summer.
The end of year student celebrations will be online. The College is planning a way to honor our retirees online.
The Years of Service and Awards of Excellence will be honored at Fall In-Service.
The Illinois Comptrollers office sent communication regarding delay of payments from the State.
Enrollments for Summer are down 37% and for Fall the College is down 38%. The plan for summer is to have most classes online. We are discussing Fall and looking at having more Fall course work online.
The summer tuition due date was pushed back to July 1. The first tuition due date for Fall will be August 20th. The College will cover the $25 dollar fee for students that go on the payment plan. The third payment for spring students on the payment plan has been pushed back to May 15th, and collections activities have been temporarily suspended.
Dr. Borowicz discussed the CARES ACT funding for students. The Department of Education has allocated $1,545,526 to Kish. $772,763 is to go directly to students. Ms. Hansen will do a draw down of the funds that we will disburse to the students.
Dr. Borowicz recently did an interview for EvoLLLution Magazine on Adjusting to the Reality of Remote Learning.
Dr. Borowicz shared a College update via Zoom today with Representative Keicher and Representative Demmer. Dr. Borowicz stated that it is good during these times to stay connected, and she appreciated their time.
Dr. Borowicz mentioned that the guidance from the state and the expectation out of the Governors' office is that colleges continue to keep all staff on their payroll through the end of spring semester. We have shared with staff that they remain on the payroll through May 16th. We will have to decide what it looks like going forward.
Dr. Borowicz stated that between the OPEB money and the CARES money we will be able to cover the tuition loss, if we continue to have a significant enrollment decline. This would mean that the OPEB money would be gone, and we would need to look at what we do as a College for FY22.
Dr. Borowicz state that she is very proud of the dedicated staff that are working so hard during this time.
Dr. Borowicz thanked the Board for being so supportive and being behind us as we navigate through this tough time. It means a lot to know that we have such a great Board supporting us.
On behalf of himself and the Board, Mr. Johnson stated that we really appreciate the team and everyone at the College for what they are doing since this all unfolded and became more serious. The Board will find some way down the road to thank everyone for their hard work and dedication to Kish. The Board appreciates Dr. Borowicz's leadership along with the leadership of SLT, employees, faculty and staff. It is very obvious to us that we are fortunate to have all of you on board.
12. Adjournment
Action, Procedural: A. End of Meeting
The meeting concluded at 6:32 pm.
Motion to adjourn the meeting.
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