Dekalb County Public Building Commission met July 7.
Here is the agenda provided by the commission:
Due to COVID-19, this Meeting was held as a Virtual Public Meeting
The Board of Commissioners of the DeKalb County Public Building Commission (hereinafter “Commission”) met virtually in regular session through a cloud-based, peer-to-peer software platform called Zoom at 8:30 a.m. pursuant to written notice to each Commissioner as required by the By-Laws.
ROLL CALL
Chairman Swanson called the meeting to order at 8:30 a.m. and requested the Secretary to call the roll. Those Commissioners virtually present were Vice-Chairman Larry Lundgren, Ms. Cheryl Nicholson, Mr. Chuck Shepard, and Chairman Matt Swanson. Mr. Mike Larsen was absent. A quorum was established with four Commissioners present.
Others present via Zoom included: Commission Treasurer Gary Hanson, Mr. John Heimbach with Larson & Darby Group, Ms. Megan Simon with Ringland-Johnson Construction, County Facilities Management Office Director Jim Scheffers, Vice President of Management Performance Associates Scott Gima, Rehab & Nursing Center Maintenance Supervisor Steve O’Bryan, Rehab & Nursing Center Administrator Steve Duchene, DCRNC Operating Board Chairman and County Board Member Jeff Whelan, County Board Member Steve Faivre, Deputy County Administrator Derek Hiland, and County Finance Director Pete Stefan. Commission Secretary Tasha Sims was absent.
APPROVAL OF AGENDA
Ms. Nicholson moved to approve the agenda. Mr. Lundgren seconded the motion and it was approved unanimously by voice vote.
APPROVAL OF MINUTES
Ms. Nicholson moved to approve the minutes of the Tuesday, June 2, 2020 meeting. Mr. Shepard seconded the motion and it was carried unanimously.
PUBLIC COMMENTS
There were no public comments.
NURSING HOME EXPANSION PROJECT
Project Update
Ms. Megan Simon, Project Manager from Ringland-Johnson Construction, reported that the overall project and shared construction photos from various locations throughout the building. On the exterior, photos illustrated the canopy and the canopy extension that is located at the main entrance of the Nursing Home.
Change Order Request
The Commissioners were provided with the updated Change Order Proposal Log. Items in white are ongoing issues that are under review, the gray are items that have been previously discussed and approved, and items up for discussion currently are yellow.
The Commissioners were requested to approve the following Potential Change Order (PCO) requests:
PCO #80
(Item#101) Chilled Water Controls for $12,592.00
PCO #86
(Item#106) Revise Counter in Copy Room 133 for $638.00
PCO #87
(Item#114) Water Tie-ins at Toilet Rooms 323, 324, and Janitor 325 for $4,620.00
PCO #88
(Item#88) Reconcile of Window Returns for credit of ($5,738.00)
Also refer to PCO #44 and PCO #63 for related work and credit
PCO #89
(Item#56) Eliminate Projector in Activity Center for credit of ($450.00)
PCO #90
(Item#111) Temporary Generator, Air Conditioning and Dehumidification for Com-Ed Shut-Down and Transformer Installation for $8,922.75
PCO #91
(Item#86) Mechanical Room 740, Epoxy Floor for $8,960.47
A complete description of each item is on “Change Order Flash Update 14” dated July 7, 2020 and attached to, and made a part of, these minutes. In addition, also made part of these minutes is the attachment labeled “DeKalb County Nursing Home Renovation Additions; Change Order Proposal Log” dated July 2, 2020.
Ms. Nicholson moved to approve all of the above listed PCOs. Mr. Shepherd seconded the motion and it was carried unanimously.
UPCOMING CHANGE ORDERS
Mr. Heimbach noted that they are in the process of reviewing pricing on the following items:
Item #59 Demolition of Existing Finishes on the Boiler Room Walls
Item #80 Finishes for Storage 749
Item # 103 Dining Room Ceiling Credit
Other #1 Emergency Power Receptacles, Rooms in “480 Wing”
Other #2 Exterior Walkway Replacement Outside Servery 251
A complete description of each item is on “Change Order Flash Update 14” dated
July 7, 2020 and attached to, and made a part of, these minutes.
OLD BUSINESS / NEW BUSINESS
Mr. Shepard inquired about when the bonds to finance the Nursing Home project would be sold. Mr. Hanson reported that the interview with Moody’s, to obtain a bond rating, would be held on July 9th. Once Moody’s issues the bond rating, then everything should be in place to issue bonds, depending on market conditions. It will be a $13,000,000 bond issue for 30 years.
NEXT MEETING DATE
The next Public Building Commission Meeting is scheduled for Tuesday, August 4, 2020 at 8:30 a.m. The location is to be determined on whether it will be held virtually or in-person at this point.
ADJOURNMENT
A motion to adjourn by Ms. Nicholson, seconded by Mr. Shepherd and approved unanimously.
https://dekalbcounty.org/wp-content/uploads/2020/08/pb-min20-jul.pdf
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