Village of Hinckley Committee of the Whole met Aug. 10.
Here is the minutes provided by the committee:
CALL BOARD MEETING TO ORDER: Meeting was called to order by President Nelson at 8:15 PM. Roll call was taken showing the following:
Present: Trustees Walter Rainford, Daniel Roop, Lou Manivong and Mike Constant. Quorum Established.
Absent: Trustee Chuck Riforgiate.
Also Present: Village Clerk Elizabeth Losiniecki, Chris Ott (EEI), Dale Youngers (TEST Inc.), Attorney Roxanne Sosnowski, and Members of the Public.
PUBLIC COMMENT on Agenda Items Scheduled for Action Only
None.
GENERAL BUSINESS
Agenda item for Discussion/Approval: Committee of the Whole meeting minutes from 07/27/20
Trustee Constant moved to approve the minutes from 07/27/20 and Trustee Manivong seconded the motion. Roll call vote: Rainford-Aye, Constant-Aye, Roop-Aye, Manivong-Aye. Motion carried.
PRESIDENT’S REPORT:
None.
COMMITTEE REPORTS
° Personnel
No report.
° Finance & Economic Development
No report.
° Public Safety
No report.
° Streets & Alleys
Discussion and Recommendation regarding Leaf pick-up
President Nelson stated that Lakeshore Recycling (LRS) offers yard waste pick-up as part of their regular service, already being paid for by residents in their monthly bill. She stated that Trustee Riforgiate had suggested that the Village purchase a supply of yard waste bags for residents who need them. Trustee Rainford stated that he prefers putting the leaves out with the garbage and has been satisfied with the results. Discussion followed regarding the LRS service being available year- round vs. the Village service only lasting one month, sourcing of the yard waste bags, leaf burning, and the need for a new vehicle if the Village offers the service. Constant and Manivong stated their opposition to allowing burning. Roop suggested revising the “no burn ordinance” if leaf pick up service is discontinued. He also stated that the Village should consider a new vehicle as two vehicle leases have expired and freed up approximately $2000.00.
President Nelson stated that there are many people in town with respiratory issues which is why the Village discontinued leaf burning. She stated that Trustee Riforgiate is opposed to purchasing equipment for this service. Rainford agreed with Riforgiate regarding no new equipment for leaf pick up. Nelson suggested getting equipment pricing so that Trustees can weigh the whole cost of service. Constant stated that the last quote for a new truck was approximately $92,000.00, which didn’t cover the cost to repair the vacuum. Dale Youngers stated that the vacuum hose is torn, and it costs money each year to repair. He stated that there is a burn pile at the public works facility and resident could bring their leaves there. Nelson suggested charging residents who want the leaf pick up service and adding the billing onto the utility bill. Constant stated that Geneva uses a contractor and charges per user/residence that uses the service. Manivong was not in favor of having the Village get involved in the billing and suggested that the contractor handle it like LRS does. The Village could negotiate cost but stay out of billing. Constant stated that all this investigation was done earlier in the year and he sent the information to Nelson. Nelson suggested that Rainford ask Constant for the information and maybe he’d help. Nelson also directed Rainford to look into pricing for a new public works vehicle. Roop stated that the new vehicle will need improved filtration to mitigate the effects of the leaf dust. ° Buildings, Grounds & Parks
None.
° Water & Sewer
Discussion and Recommendation regarding Dehumidifiers for Water & Sewer Plants
Dale Youngers stated that the commercial dehumidifiers had been serviced last month. During that time the service technician looked at all three units. One of the units needs repairs totaling approximately $1200.00. A second one should be replaced. The cost of replacement (for a smaller unit with warranty) is approximately $1200.00. Nelson stated that this will be on the next Regular Board meeting agenda for approval.
Youngers also stated that he has a quote from JKRZ Plumbing to recertify the back-flow preventer at the Village Hall. The cost of certification is $450.00. Nelson approved the expenditure.
Chris Ott (EEI) stated that there will be a meeting with Tonka on Thursday to discuss potential programming changes for the water tower project.
PUBLIC COMMENT
Resident Larry Menz stated that he thought that the yard waste bag idea from Riforgiate is a good one. He stated that a new leaf vacuum will be approximately $35,000.00.
OPEN DISCUSSION
None.
ADJOURMENT
Motion: Trustee Manivong moved to adjourn the meeting at 8:49 pm. Trustee Roop seconded the motion. Roll call vote: Rainford-Aye, Constant-Aye, Roop-Aye, Manivong-Aye. Motion carried. The next Committee of the Whole Meeting is scheduled for August 24, 2020, immediately following the Regular Board Meeting. The meeting will be held at the Village Hall.
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