Village of Hinckley Committee of the Whole Met March 22.
Here is the minutes provided by the committee:
CALL BOARD MEETING TO ORDER: Meeting was called to order by Village President Nelson at 7:28 PM. Roll call was taken showing the following:
Present: Trustees Walter Rainford, Lou Manivong, and Mike Constant. Quorum Established.
Absent: Daniel Roop.
Also Present: Village Clerk Elizabeth Losiniecki, Chief Gettemy, Ceneca Wagner, Chris Ott (EEI), Treasurer Maroo, Attorney Tait Lundgren, and Members of the Public.
PUBLIC COMMENT on Agenda Items Scheduled for Action Only
Resident Rob Zimmermann, 350 E. Lincoln Ave., asked what the options are for the water tower and Trustee Constant stated that the options will be discussed during the meeting.
GENERAL BUSINESS
Agenda item for Discussion/Approval: Committee of the Whole meeting minutes from 03/08/21
Trustee Constant moved to approve the 03/08/21 minutes and Trustee Manivong seconded the motion. Roll call vote: Rainford-Aye, Constant-Aye, Manivong-Aye. Motion carried.
PRESIDENT’S REPORT
Agenda item for Discussion and Recommendation regarding Liquor License Fee Reduction for 2021-2022 Licenses
President Nelson stated that many nearby communities are waiving and/or reducing the liquor license fees for the current year. Trustee Constant stated that the Village is already giving money back to those businesses via the business support program. Trustee Manivong stated that he is in favor of a fee reduction but asked how much would be waived. Nelson suggested waiving half of the $1000.00 fee. She will get specific numbers for the next Committee of the Whole meeting.
Manivong stated that there are currently five licenses @ $1000.00 x ½ = $2500.00 to be waived. Manivong suggested that this be on the next Regular Board Meeting agenda for approval. Attorney Lundgren will draft a resolution for consideration.
Agenda item for Discussion and Recommendation regarding AirCell Internet Service in Hinckley
Trustee Manivong stated that AirCell has inquired about putting antenna(s) on the water tower to provide internet service in town. They currently provide service outside of town. The proposal would include free internet service for the Village offices. Manivong will have AirCell put a formal request/proposal together for presentation to the Board of Trustees.
ATTORNEY’S REPORT
None.
COMMITTEE REPORTS
° Personnel
None.
° Finance & Economic Development
Agenda item for Discussion and Recommendation regarding Financing Options for Water Tower Project
Trustee Constant lead a discussion about financing options for the water tower rehabilitation project and the replacement of two lift stations. Constant estimated the two projects at $900,000.00 (combined). He stated that the Village expects to receive $125,000.00 in grant funds from the State of Illinois. Treasurer Maroo reviewed the options presented previously and suggested that the Board consider the option (#3) that uses most of the non-home rule sales tax and capital improvement funds. This option would require the least financing. He reminded the Board that capital improvement funds cannot be used on road repairs unless the damage is due to water main breaks.
With consensus from the Trustees present, Village President Nelson stated that this will be on the next Regular Board Meeting agenda for approval. Trustee Manivong stated that he would like to see fine- tuned estimates for the lift station repairs/replacement.
Treasurer Maroo stated that the Village had received eight applications for the Business Support Program. He presented the Board with a proposed breakdown of the disbursement of funds. Trustee Constant asked that the item be put on the next Regular Board meeting agenda for approval and thanked Treasurer Maroo for his efforts.
Maroo suggested that, due to the small amount needed to be financed for the water tower project, the Board consider going through a small bank rather than a broker. He stated that broker fees are too high for a small loan.
° Public Safety
No report.
° Streets & Alleys
Ceneca Wagner stated that the hydrant replacement on South Garfield was finished. Trustee Constant asked if the fire department had gotten the valve (that was discussed/agreed upon previously to help mitigate excessive system pressure drops when the fire department needs large amounts of water from hydrants.) Wagner stated that it was his understanding that the fire department was not going to get the valve. Wagner will follow up with Dale Youngers for information regarding the valve. Constant stated that the Fire Chief had committed to getting the valve and that, if necessary, he will follow up with him.
° Buildings, Grounds & Parks
Trustee Rainford asked how many bids had been received and Ceneca Wagner stated that two had been received but responses will be accepted until 3pm on March 23, 2021. There was a discussion about when the bids will be opened and by whom. Wagner stated that he can open and review them, but it will be up to the Board to award the contract.
° Water & Sewer
No report.
OPEN DISCUSSION
None.
PUBLIC COMMENT
Resident Rob Zimmermann commented regarding the cost of AirCell service contracts.
ADJOURMENT
Motion: Trustee Rainford moved to adjourn the meeting at 8:04 pm. Trustee Manivong seconded the motion. Roll call vote: Rainford-Aye, Constant-Aye, Manivong-Aye. Motion carried. The next Committee of the Whole Meeting is scheduled for April 12, 2021, immediately following the Regular Board Meeting.
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