DeKalb Times

Village of Kirkland Board of Trustees met June 7.

Here is the minutes provided by the board:

Call to Order - President Block called the Board of Trustee Regular meeting to order at 7:00 P.M. 

Roll call - Members answering present as follows: Trustee Michener, Trustee Benes, Trustee Chambers, Trustee Marshall, Trustee Fruit and Trustee Ziegler. 

Pledge of Allegiance - President Block led us in the Pledge of Allegiance 

Comments from the Audience - Colleen Ford questioned the fines and fees for a Hen Coop License. Colleen is concern with the $25.00 fees every year for a license. She would like to know what the $25.00 is being used for and if her chickens are not in violation why should she have to pay for ones that are. President Block explained his thought process and he agrees that if your chickens did not have any complaints then your fee would be waived. However, if we received a complaint on your chickens then you would be required to pay the $25.00 for that year. After some discussion, Trustees asked President Block if he could have this on the agenda for July 2021 meeting. 

Approval of Minutes - President Block asked for a motion to approve the Budget Hearing and Regular Board Meeting Minutes for Monday, May 3, 2021. Trustee Fruit made a motion to approve the Budget Hearing and Regular Board Meeting Minutes for Monday May 3, 2021, with a 2nd by Trustee Ziegler. On a roll call vote Trustees Benes, Chambers, Marshall, Fruit, Ziegler and Michener voted yes. Motion carried. 

Approval of Warrant - President Block asked for a motion to approve the Warrant in the amount of $114,994.53. Trustee Ziegler made a motion to approve the Warrant in the amount of $114,994.53, with a 2nd by Trustee Michener. On a roll call vote Trustees Chambers, Marshall, Fruit, Ziegler, Michener and Benes voted yes. Motion carried. 

Guest Speaker-Shawn Ajazi (Progressive Business Solutions - Electric Aggregate Program) is here to talk about our Electric Aggregate that is up in October. We are currently in an agreement with AEP Energy and the contract rate is 6.595 cents. Kirkland is part of an aggregation group with 11 communities, this gives us a better rate. This year they are recommending a 24-month agreement to receive the better rate. At this time, Shawn is looking for approving the Ordinance to allow President Block to sign the agreement. 

Reports - 

a. Police Report - Chief Davenport gave the June 2021 Department Monthly Police Report 

b. Public Works - Dale Miller gave the June 2021 Village of Kirkland Public Works Report 

Committee Reports - 

1. Police Committee - Nothing to report 

2. Ordinance Committee - Nothing to report 

3. Finance Committee - Nothing to report

4. Water & Sewer - Nothing to report 

5. Streets & Alley & Parks Committee - Nothing to report 

6. Economic Development Committee - Nothing to report 

B. Unfinished Business - 

C. New Business - 

a. Approval of Ordinance 2021-06 / Ordinance Authorizing Aggregation of Electrical Load - President Block asked for a motion for the approval of Ordinance 2021-06 / Ordinance Authorizing Aggregation of Electrical Load. Trustee Ziegler made the motion for the approval of Ordinance 2021-06 / Ordinance Authorizing Aggregation of Electrical load, with a 2nd made by Trustee Chambers. On a roll call vote Trustees Marshall, Fruit, Ziegler, Michener, Benes and Chambers voted yes. Motion carried. 

b. Approval of MFT FY 2021-2022 Municipal Estimate of Maintenance Cost, Resolution for Maintenance under the Illinois Highway Code and BLR 05520 Forms - President Block asked for a motion for the approval of FY 2021-2022 Municipal Estimate of Maintenance Cost, Resolution for Maintenance under the Illinois Highway Code and BLR 05520 Forms. Trustee Ziegler made a motion for the approval of FY 2021-2022 Municipal Estimate of Maintenance Cost, Resolution for Maintenance under the Illinois Highway Code and BLR 05520 Forms with a 2nd made by Trustee Fruit. On a roll call vote Trustees Fruit, Ziegler, Michener, Benes, Chambers and Marshall voted yes. Motion carried. 

c. Discussion and Approval of 2021 Kirkland Street and Water Design Project with Fehr-Graham - After some discussion, President Block asked for a motion for the approval of 2021 Kirkland Street and Water Design Project with Fehr-Graham. Trustee Fruit made the motion for the approval of the 2021 Kirkland Street and Water Design Project with Fehr-Graham not to exceed $30,250.00, with a 2nd made by Trustee Ziegler. On a roll call vote Trustees Ziegler, Michener, Benes, Chambers, Marshall and Fruit voted yes, Motion carried. 

d. Discussion of engaging Fehr-Graham for Site Development of new Public Facilities Property - Dale Miller asked the board to bring in Fehr-Graham for the site development for the new Public Works Facilities. Dale has been working on trying to get some quotes for the new building but because it must go out for bid, he is not having any luck on getting callbacks. We cannot get the paperwork for the grant turned in until we get this information. President Block asked Jeff to bring back a proposal from Fehr-Graham in July what it would cost to do a site plan. Will revisit this at July's meeting. 

e. Discussion of purchasing Used Tracked Skid Steer and Vibratory Roller - President Block would like to combine both e & f. We need to find out what we are doing with the truck before we think about Tracked Skid Steer and Vibratory Roller. Dale Miller explained that right now we do cold patching, if we had tracked skid steer and a vibratory roller, we could do hot patch, which is much cheaper than cold patch. Will revisit this at July's meeting 

f. Discussion and Approval of New Engine for Public Works Ford F350 Pickup - Dale informed that he lost a truck this week. The truck is a 2008 Ford F350 pickup, it needs a new motor the cost for a new motor is $8000.00 to have in put in by Jimmy Consoles or to by a new truck with the State Bid Program, a base price is $38,212.00 and then add another $12,000.00 for plow and lift gate. Trustee Fruit would like to have Dale investigate other State Bid Program. Will revisit this at July's meeting. 

g. Discussion on Village of Kirkland Sidewalks and Replacement Process - President Block gave the Trustees all different streets and asked them to look at the sidewalks and bring back their findings to the July meeting. 

h. Discussion of South Street Extension West of 6th Street - The Sawmill would like to extend South Street past 6th Street. He owns the property at the end of South St. and would like to have an entrance to that property. The Board's feeling is that that is residential and really do not want large trucks going in and out with the possibility of small kids around the area. He comes in and out off Rt 72 and they would like him to continue coming off Rt 72. 

i. Discussion of Village of Kirkland Sump Pump Ordinance / Enforcement - Jessica brought up that in the past some residents have their sump pumps going into the sanitary sewer. This is some thing that will cause a problem later down the road. She would like to see that we do something to inform the residents that have no idea that this is happening. President Block said that we could put together a flier to go out in the Water Bills with different Village Concerns with the reasons why and what one needs to do if they find that they are part of the problem. 

j. Discussion and Approval of Water Bill Adjustments for 1510 Elizabeth Ct and 814 Willow St - We received two letters last month with water bill issues. They had large water bills the one at 1510 Elizabeth Ct had a line brake on the water heater and the kids that live there did not realize it, and the one at 814 Willow St. had the outside spicket running. They had no idea it was running until I called them with concerns. Trustee Ziegler made a motion for the approval after bill adjustment for 1510 Elizabeth Ct and 814 Willow St to their average bills over the last 12 months or 6 billings, with a 2nd made by Trustee Fruit. Trustee Chambers would like to see this be done on a percentage basis. Trustee Marshall felt that would be more confusing. Trustee Michener would like to see a policy going forward when this happens. On a roll call vote Trustees Michener, Benes, Marshall, Fruit, and Ziegler voted yes and Trustee Chambers voted no. Motion carried. 

k. Discussion of Golf Cart Age Requirements for Graduated License Drivers - This came up at the last board meeting. The golf cart driver's requirements are the same as the regular rules of the road requirements. If you have a new driver, they must obey the same as if it is a car or a truck. If they only have a permit, they must have a parent sitting next to them as they are driving. 

l. . Discussion and Approval of Kirkland Lions Clubs 4th of July Fireworks Donation - President Block explained that in the past the Village has been a Fireworks sponsor of $2500.00. Trustee Fruit made a motion for the approval of a $2500.00 donation to the Kirkland Lions Club 4th of reworks with a 2nd by Trustee Michener. On a roll call vote Trustees Chambers, Marshall, Fruit, Ziegler, Michener and Benes voted yes. Motion carried. 

m. Discussion and Approval of Kirkland Boys Baseball/Girls Softball Bonanza Donation - Trustee Ziegler explained the sponsorship for the different donations, President Block asked for a motion for the approval of Kirkland Boys Baseball/Girls Softball Bonanza Donation. Trustee Michener made a motion for the approval for a $150.00 donation to the Kirkland Boys Baseball/Girls Softball Bonanza with a 2nd by Trustee Marshall. On a roll call vote Trustee Marshall, Fruit, Ziegler, Michener, and Benes voted yes. Trustee Chambers stepped out of the room. 

n. Approval of Public Works Expenditures for June 2021 - President Block asked for a motion for the approval of Public Works Expenditures for June 2021 in the amount of $1711.00. Trustee Ziegler made a motion for the approval of Public Works Expenditures for June 2021 in the amount of $1711.00 with a 2nd by Trustee Fruit. On a roll call vote Trustees Fruit, Ziegler, Michener, Benes, Chambers and Marshall voted yes. Motion carried. 

President Block informed the Trustees that they will be getting a document that he received for Waste Management. This is something that we need to investigate if we want it to go out for bid. This will need to be done in the next month or so in order to get the bid packet together, so we can get the bids back in September or October. 

Adjourn to Executive Session - At 9.08 P.M., President Block asked for a motion to adjourn to Executive Session for the purpose of Litigation 5ILCS 120/2(c)(11). Trustee Ziegler made a motion to adjourn to Executive Session for the purpose of Litigation 5ILCS 120/2(c)(11) with a 2nd by Trustee Chambers. On a roll call vote Trustees Ziegler, Michener, Benes, Chambers, Marshall and Fruit voted yes. 

Return to Regular Session - At 9:23 P.M., President Block asked for a roll call back to Regular Session. Members answering present as follows: Trustee Michener, Trustee Benes, Trustee Chambers, Trustee Marshall, Trustee Fruit and Trustee Ziegler. 

Adjournment - At 9:24 P.M., President Block asked for a motion to adjourn. Trustee Ziegler made a motion to adjourn with a 2nd by Trustee Fruit. On a voice call vote all in favor. Meeting adjourned. 

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