DeKalb Times

City of Genoa City Council met Aug. 4.

Here are the minutes provided by the council:

Mayor Brust called the meeting of the City Council to order at 7:00 p.m. Roll call was taken. Aldermen Wesner, Pulley, Freund, Stevenson, Winter and Holcomb were present. Alderman Cravatta and Lang were absent. Quorum present.

Mayor Brust led the Pledge of Allegiance.

Guest Speakers – None

Motion made by Alderman Pulley to accept the minutes of the July 21, 2021 City Council meeting seconded by Alderman Holcomb. Voice vote was taken. All voted yes. Motion carried.

Motion made by Alderman Stevenson to approve payment of the account’s payables for July 31, 2021, in the amount of $164,990.85, seconded by Alderman Freund. Alderman Holcomb asked if we maintain the ponds example the Derby Estates Pond, Public Works Director Janice Melton stated that the city does maintain the ponds when needed. Roll call vote was taken. Aldermen Wesner, Pulley, Freund, Stevenson, Winter and Holcomb voted yes. Motion carried.

ITEMS FROM INDIVIDUALS IN ATTENDANCE – None

OLD BUSINESS - None

NEW BUSINESS

Approve the purchase and repair of a compressor for the heating and cooling system at city hall by Service Concepts, not to exceed $16,476.08: Motion made by Alderman Wesner to approve the purchase and repair of a compressor for the heating and cooling system at city hall by Service Concepts, seconded by Alderman Pully. Alderman Pulley asked if Service Concepts was the bid winner for HVAC for the city, Public Works Director Janice Melton stated that yes Service Concepts is the citys contractor for the scheduled maintenance however this is something that was not scheduled. Alderman Stevenson asked if this was the same chiller that we were having problems with and Janice stated that this is not the same chiller this is chiller 1. Roll call vote was taken. Aldermen Wesner, Pulley, Freund, Stevenson, Winter and Holcomb voted yes. Motion carried.

Approve hot patching repair to Watson Dr and Reid Rd by Curran Contracting, not to exceed $12,000: Motion made by Alderman Pulley to approve the hot patching repair to Watson Dr and Reid Rd by Curran Contracting not to exceed $12,000, seconded by Alderman Holcomb. There was no further discussion. Roll call vote was taken. Aldermen Wesner, Pulley, Freund, Stevenson, Winter and Holcomb voted yes. Motion carried.

Approve plumbing improvements to city hall (police department) by Berg Plumbing, not exceed $17,800: Motion made by Alderman Wesner to approve plumbing improvements to city hall (police department) by Berg Plumbing, not exceed $17,800, seconded by Alderman Holcomb. Alderman Stevenson asked if there is currently no bathroom now; Police Officer Chris stated that there is currently a bathroom but it is a secure bathroom as well as a sterile bathroom and not really a place that officers can put their stuff or take care of anything that they have come in contact with, there is not currently a shower or laundry area to take care of officer’s exposures. Roll call vote was taken. Aldermen Wesner, Pulley, Freund, Stevenson, Winter and Holcomb voted yes. Motion carried.

Approve a bid for improvements to North Locust Street, South Locust Street, Elm Street, Church Street, South Stott Street, South Brown Street, South Hadsall Street and Koch Drive by Schroeder Asphalt Services, not to exceed $412,928.62: Motion made by Alderman Pulley for the improvements to the Streets listed above, with Schroeder Asphalt Services being the lowest responsive bidder, bidding $412,928.62. This is approximately $60,000 less than what the city had estimated. This project will be funded by the 2020 Bond, seconded by Alderman Winter. Alderman Stevenson asked Janice if we have worked with Schroeder in the past, she stated that the city has not, however she has spoken with our engineer who also works with Cherry Valley and they have used them and did a good job. City Administrator Seguss reported that she has handed out an updated timeline for the street repairs; Hill Street is just about done with North Locust, Elm, Church South Stott, South Brown, South Hadsall, Koch and Central Streets all being next with this motion. South Genoa, North Washington, North Sycamore, East Railroad and Homewood are going out for bid in the next couple of weeks. Roll call was taken Aldermen Wesner, Pulley, Freund, Stevenson, Winter and Holcomb voted yes. Motion carried.

DEPARTMENT REPORTS

Administrative Report – City Administrator, Alyssa Seguss reported that there are 4 bids that have come back from waste haulers which were Waste Management, Flood Brothers, Lake Shore Recycling and GFL. Seguss will send out the full report to council about 350 pages; thought of having a Committee of the Whole meeting on Tuesday August 17th at 7pm to discuss this further before the next City Council Meeting. Seguss will reach out to different communities to see how they are liking the services that they currently have to help the Council make a decision.

Finance Report – Treasurer & Finance Director, Jan Tures stated she had a telephone conversation with the auditors which went great; there were 2 minor issues the 1st being sales tax on credit card payments, the city is tax exempt and should not be paying sales tax. The 2nd issue was there needs to be a written process in place for police officers to take money after hours when city hall is not open. Tures also stated that the street project is going on all different sources of payments about $96,000 was supposed to come out of the MFT fund but it came out of a bond money, in dealing with MFT the other day they realized the mistake and we are trying to work it out with IDOT to clear up $100,000 to pay the bond principal that is due every year; IDOT needs a letter from the city for clarification on the $96,000.

Public Works – Public Works Director, Janice Melton stated that she would like to thank everyone involved with the street repairs; those involved have taken a lot of time and effort in completing the project ahead of schedule.

Police Department – Deputy Chief stated that they are starting to do background checks on the potential new hires soon and hoping that the school will stay open so that the new officer can start school in January of 2022.

Mayor’s Report – Mayor Brust reported that the liquor commission needs 2 members and is hoping that Alderman Wesner will continue on the commission again and asked the council for another member. The Inaugural EDC meeting a couple of weeks ago, 4 out of the 5 people showed up; it was very energized there was lots of great brainstorming and ideas for what the future of Genoa should look like. They will be meeting again next Tuesday.

ANNOUNCEMENTS – Alderman Pulley stated that Harvest Fest is making great progress, had a meeting last week with Genoa Park District, Food Hub, Chamber of Commerce and United Way; as word gets out, more organizations and the community want to be part of this event as well as support it. As of now it looks like it will be a zero cost to the city except for overtime for the police officers. A flier was handed out at the meeting.

Motion to adjourn the meeting of the City Council was made by Alderman Wesner, seconded by Alderman Winter. Voice vote was taken. All voted yes. Motion carried. Meeting was adjourned at 7:20 p.m.

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