DeKalb County Emergency Telephone System Board met Dec. 1.
Here are the minutes provided by the board:
1. CALL TO ORDER
Chairman Leverton called the meeting to order at 3:00pm Before roll called, he introduced Chief Byrd who had officially been appointed to the board. Round table introductions.
a. Board Members Present:
Bianchi, Grandgeorge, Hanson, McMaster, Plote, Polarek, McAllister, Byrd, and Leverton.
b. Board Members Absent:
Frazier.
c. Guests Present:
Lt. Van Bomar, DeKalb County Sheriff; Sean Woyna and Cmd. Lekkas, DeKalb Police Department.
d. Also Present:
Becky Springer, DeKalb County Treasurer; Heather Butler, 9-1-1 Coordinator, Glenna Johnson, Former 9-1-1 Coordinator.
2. Approval of Agenda -
a. Leverton asked for any amendments to the agenda. A motion was made by Plote and seconded by Polarek to approve the agenda. The motion passed.
3. Approval of Meeting Minutes -
a. A motion to approve the minutes of the November 3, 2021, meeting was made by Polarek and seconded by Hanson. The motion passed.
4. Board Appointments –
a. Leverton read proclamations for retiring board members, recognized Hanson for over 20 years of serving on the ETSB, presented him with a plaque.
b. Announced the new board members joining us in January who have been approved by the County Board; G. Johnson, J. Willis, V. Bomar.
5. Public Comment- None
6. Treasurer’s Report –
a. Monthly Treasurer’s Report
i. Springer presented her report. No questions. A motion to approve the November report was made by Bianchi and seconded by Byrd. The motion passed.
b. Approval of Bills –
Bills Paid in December in 2021
Voiance $93.87
J. Leverton $219.96
Tower Works $1,440.00
G. Grandgeorge $120.96
R. Frazier $71.68
R. Plote $90.72
Promos 911, INC $1,282.17
Somonauk Education Foundation $50.00
N.I.C.E. Center $50.00
Society of St. Vincent de Paul $50.00
Safe Passage $50.00
NG-911 $77,849.00
Motorala Solutions $7,213.93
FNBO $6,076.02
i. Butler explained the multiple Solacom bills on the list, after NINGA met with Solacom and term of contract was clarified all have agreed to start paying the bills. Solacom had not started to bill systems until end of September.
A motion to pay the December bills was made by Byrd and seconded by McAllister. Roll call vote was taken; Bianchi – Y, Grandgeorge – Y, Hanson – Y, McMaster – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton – Y. The motion passed.
c. 2022 Budget Adoption –
i. Leverton presented the budget and discussed each line item and the subcommittees thoughts. Discussed any changes from FY2021 to FY2022. No questions.
ii. A motion to approve the FY2022 budget was made by Bianchi and seconded by McMaster. Roll call vote was taken; Bianchi – Y, Grandgeorge – Y, Hanson – Y, McMaster – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton – Y. The motion passed.
d. FY2021 Budget Resolution –
i. Hanson explained the need to transfer from General to Capital. Treasurer Springer advised we can always transfer funds back if needed.
ii. A motion was made by Polarek to approve the FY21 Budget Resolution and seconded by Bianchi. Roll call vote was taken; Bianchi – Y, Grandgeorge – Y, Hanson – Y, McMaster – Y, Plote – Y, Polarek – Y, Byrd – Y, McAllister – Y, Leverton – Y. The motion passed.
7. Strategic Planning –
a. Leverton discussed the need to plan ahead, earmark funds for future projects. Would like to come up with a 5-year and possibly 10-year plan. If interested on being on committee reach out to Jason or Heather. Will put on February agenda.
8. 2022 Meeting Dates –
a. Dates presented, no issues, possibly discuss at a later time changing the location for September 2022 meeting due to Sandwich Fair.
9. Radio report –
a. Lt Bomar advised EFJ is installing another simulcast site at DeKalb PD, installing speakers at all fire departments at no cost to the departments.
b. They continue to have weekly meetings with EFJ, info on fire side issues have been given to them. They are currently focusing on the 700 side.
c. At tomorrows MABAS meeting they will be presenting a I Am Responding update available to send out the page also.
10. NG911 Update
a. Butler advised project delayed again, hope to cutover phase 2 in January. Final circuit needed has been installed.
b. NINGA meeting with Solacom went well, questions were answered. They have plans to address support issues and concerns. Also clarified the “Term” section of our contract.
11. Legislation –
a. SAB meeting in November went over drafted updates to rules 1324 and 1327, sent out for comments. Meeting with IL NENA/APCO tomorrow to go over rules and submit questions as a whole. Glenna is continuing to be the scribe for IL NENA/APCO as she did in the past.
b. 9-1-1 State Administrator advised following the FCC report they are still meeting internally on how or if the report will change IL stance on allowable expenses.
12. Participating Agency Request – None
13. Coordinator’s Report –
a. Butler advised she is working with Solacom to get needed invoices for NG grant. Also waiting on feedback from state administrator on whether or not we can apply for the FY23 consolidation grant again to include the BDA and microwave.
b. NENA SBP conference is in person this coming January, Butler will be attending and presenting a standard from one of her workgroups.
c. We hosted NENA CTO a 3-day course this last month, lots of great feedback. Butler advised she was proud of our dispatchers who attended and helped out a fellow attendee from out of state in her time of need.
d. Training survey sent out to all dispatchers, hope to get feedback and start planning more in-person trainings in 2022.
e. Our consultant Federal Engineering will be here in December to do their checklist following our cutover to Solacom.
14. Old Business- NONE
15. New Business
a. Glenna Johnson thanked the board, advised due to COVID she didn’t get to in person when she retired.
16. ADJOURNMENT- Hanson moved to adjourn the meeting, seconded by Grandgeorge. The motion passed. Meeting adjourned at 4pm.
https://dekalbcounty.org/wp-content/uploads/2022/02/min21-e911dec.pdf
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