DeKalb Times

DeKalb County Public Building Commission met March 1.

Here are the minutes provided by the commission:

A regular meeting of the Board of Commissioners of the DeKalb County Public Building Commission (hereinafter “Commission”) was held at 8:30 a.m. in the Community Outreach Building’s Conference Room West in DeKalb, Illinois pursuant to written notice to each Commissioner as required by the By-Laws.

ROLL CALL

Chairman Matt Swanson called the meeting to order at 8:30 a.m. and requested the Secretary to call the roll. Those Commissioners present were Mr. Kevin Bunge, Ms. Cheryl Nicholson, Mr. Chuck Shepard, and Chairman Matt Swanson. Vice-Chair Larry Lundgren was absent. A quorum was established with four Commissioners present and one absent.

Others that were present included: County Facilities Management Director Jim Scheffers, Commission Treasurer Gary Hanson, and Commission Secretary Tasha Sims.

APPROVAL OF AGENDA

It was moved by Ms. Nicholson, seconded by Mr. Shepard and approved unanimously by voice vote to approve the agenda as presented.

APPROVAL OF MINUTES

Ms. Nicholson identified a few minor corrections.

Mr. Shepard moved to approve the minutes for the Tuesday, December 7, 2021 meeting with corrections. Ms. Nicholson seconded the motion and it was carried unanimously.

PUBLIC COMMENTS

There were no comments from the public.

FY2021 YEAR-END BUDGET AMENDMENTS

Treasurer Hanson presented the Commission with one final budget amendment for the 2021 Fiscal Year. There was work at the Courthouse that was budgeted for in 2020 but the projects were not completed and paid until 2021. Those projects included the Courthouse Entrance, Courthouse Millwork, and the Courthouse Atrium Façade. The original budget for those projects were $40,000. An additional $28,000 from Fund Balance was added to cover the final costs. Photos of the projects were provided to the Commission.

Ms. Nicholson moved to approve the budget amendment for the Fiscal Year ending December 31, 2021. Mr. Bunge seconded the motion and it was approved unanimously.

ADMINISTRATION BUILDING BOILER REPLACEMENT PROJECT UPDATE

Mr. Scheffers reviewed photos of the new high-efficient Viessman Vitodens 200-W stainless steel/titanium modulating/condensing boilers that were recently installed in the Administration Building. Besides programing and adding some pipe insulation, the project is complete.

SOIL STABILIZATION FOR COB PARKING LOT

Chairman Swanson shared that he recently ran into an individual who was the original excavator for the COB construction. It was recalled that during construction when the parking lot was completed, the Mason came in and set up their cement mix towers and rain their lulls on the newly completed parking lot. Although, there was damage to the lot, instead of fixing it the right way, it was only smoothed out to make it look good.

The Chairman expressed that in his opinion, the parking lot should be torn out and the soil should be stabilized.

Mr. Bunge added that stabilization does a good job but typically that is done in much larger areas. He recommended soliciting multiple quotes for stabilization and undercutting. The Commission briefly discussed the difference between stabilizing and undercutting. Mr. Bunge also expressed that he was looking at the lot prior to the meeting and saw the waves in the concrete, which is a sign of just how bad the substruction is.

Mr. Scheffers stated that he would relay today’s discussions with County Engineer Nathan Schwartz. He would then work with Mr. Schwartz on coming up with bid specs and looking at when it would be best to solicit bids/proposals for stabilization as well as undercutting the COB parking lot.

OLD BUSINESS / NEW BUSINESS

Chairman Swanson announced that the County recently received occupancy permits from the City of DeKalb and IDPH for the Nursing Home Expansion’s Activity Center and Serving Kitchens. He additionally thanked Steve O’Bryan and John Heimbach for making that happen.

NEXT MEETING DATE

The next regular Public Building Commission Meeting is scheduled for Tuesday, April 5, 2022, at 8:30 a.m.

ADJOURNMENT

A motion to adjourn was made by Ms. Nicholson, seconded by Mr. Shepard, and was approved unanimously. The meeting was adjourned at 8:58 a.m.

https://dekalbcounty.org/wp-content/uploads/2022/04/pb-min22-mar.pdf