DeKalb Times

Village of Shabbona Board of Trustees met Feb. 27.

Here are the minutes provided by the board:

The Regular Meeting of the Shabbona Village Board was called to order by Village President Donald J. Goncher on Monday, February 27, 2023, at 7:00 P.M. in the meeting room at Village Hall, 206 S. Blackhawk Street, Shabbona IL. The following were present:

Title	Name	Present	Not Present		Title	Name	Present	Not Present
President	Donald J. Goncher				Trustee	Marcus Cinnamon
Treasurer	Cindy Barnes				Trustee	Josh Clark
Clerk	Jen Morrison				Trustee	Richard Lockowitz
Attorney	Keith Foster				Trustee	David Simpson
Engineer	Chastain& Associates				Trustee	Joy Fay
Public Works	Bud Forrer				Trustee	Allison Kidd Probst

OPENING OF MEETING/PLEDGE OF ALLEGIANCE/ ROLL CALL

Roll Call Vote: Marc Cinnamon-aye, Allison Kidd-Probst-aye, Josh Clark-aye, Richard Lockowitz-aye, Joy Fay aye, David Simpson-aye. 6-present, 0-absent.

ADDITIONS TO THE AGENDA- none

APPROVAL OF AGENDA – David Simpson motioned to approve the agenda, Allison Kidd Probst seconded. All in favor vote aye, motion carried.

CITIZENS ADDRESSING THE BOARD:

• Ashley Heiman-513 W Comanche regarding Utility Bill: had kitchen fire, contractors have told her that it will be one year before she moves back into her house, probably in January 2024. House is uninhabitable currently and she is asking for board to waive her utility bill for calendar year 2023. David Simpson motioned to waive utility billing for 513 W Comanche until January 31, 2024, Joy Fay seconded. This will waive water-sewer-garbage. Roll Call Vote: Marc Cinnamon-aye, Allison Kidd Probst-aye, Josh Clark-aye, Richard Lockowitz-aye, Joy Fay-aye, David Simpson-aye. 6-0 Motion carried.

REPORTS and ACTION

A. ELECTRICAL AGGREGATION: Arnie Schramel reviewed aggregation for the Village accounts. Contract would be for 48 months. Dynegy Energy is at $0.06083 and ComEd cost is $0.09665. Arnie is asking the board to approve Village President signing contract this week for Village accounts to be on aggregated electricity. Joy Fay motioned to sign contract for 48 months, Josh Clark seconded. Richard Lockowitz asked about chance of village having aggregation cancelled, Village accounts will not be effected the same way residential was. Roll Call Vote: Josh Clark-aye, Marc Cinnamon-aye, David Simpson-aye, Allison Kidd-Probst aye, Richard Lockowitz-aye, Joy Fay-aye. 6-0 Motion carried.

B. SHABBONA FIRE DISTRICT REQUEST FOR FIRE LANE/NO PARKING ON NAVAHO AT/NEAR FIRE BARN: Don Goncher said that fire department has gotten a new truck that will require additional room to maneuver in and out of fire barn. Richard Lockowitz motioned to create fire lane/no parking as indicated on map, David Simpson seconded. All in favor aye, motion carried 6-0.

C. VILLAGE ENGINEER: Aaron Full, after seven months of working with IEPA and our Public Works Department, finally got drinking water operating permit from IEPA for Well House #6/Well #6. Bud is working on getting the Well House up and running and will coordinate with Chastain and Test Inc. It will probably take a couple of weeks to push out impurities and get to the highest water quality. After a couple of weeks, we will make an announcement about it being live.

1. WELL HOUSE #6 CONTRACT AMENDMENT: Due to additional work required to get well construction operating permit and drinking water operating permit. This is an increase of about $3,329.81—taking contract from 99,014.84 to $102,344.65. This project will be closing out after this contract amendment is processed. Josh Clark motioned to approve Amendment to Well House #6 contract with Chastain & Associates, Mark Cinnamon seconded. Roll Call Vote: Josh Clark-aye, Marc Cinnamon-aye, David Simpson-aye, Allison Kidd-Probst-aye, Richard Lockowitz-aye, Joy Fay-aye. 6-0 Motion carried.

2. PROJECT UPDATES: Making good progress on Shabbona Road watermain design, did run into IDOT concern with looping along route 30, IDOT wants it at least 8’ away from their easement. Don Goncher has spoken to Prairie Crossing and DeKalb County Housing Authority about getting easements across those properties to get around IDOT easement. This will give the Village more control over it rather than under IDOT jurisdiction. Partly directional bore and partly excavation, like boring under Prairie Crossing sign.

D. MAINTENANCE REPORT-BUD FORRER: Bud said that pallet racking was installed in shop and they have organized into it. Pipes were brought down from upstairs. He has been replacing light bulbs to LED, replaced more water meters/radios, and attended JULIE seminar. Bud had issues with International truck: alternator and batteries replaced as well as a hydraulic hose. Electrical at Well House #3 completed. Picked up some brush after ice storm. Did interviews for Public Works position.

E. COMMITTEE REPORTS:

1. SHABBONA PATHWAY COMMITTEE—MARC CINNAMON: Nothing much has changed, Josh said that DeKalb County Forest Preserve has 3 new bike racks that were never installed and they have offered to donate to village and pathway. Would need to install concrete footings to put them. Shabbona Road property—Don and Marc are meeting with Nathan Schwartz on Friday and discuss some possible joint projects, including the Pathway easement. Next Pathway meeting Saturday, March 11, 2023, 8am at Village Hall.

2. SHABBONA HORTICULTURAL COMMITTEE—MARC CINNAMON: Planting will happen by Mother’s Day.

3. INFRASTURUCTRE COMMITTEE-MARC CINNAMON: Been some work moving forward like Apache engineering and potential easement from Apache thru fields. Don asked committee to look at snow removal ordinance and review. They will also be talking to Nathan Schwartz about sidewalk along Shabbona Road between Navaho and Cherokee. Having engineering done by county we pay only 5% engineering fee and it would be bid with county and that also reduces cost. Next Infrastructure meeting will be in April.

4. FINANCE COMMITTEE-ALLISON KIDD PROBST: Next Finance meeting will be in March or April.

5. DEVLEOPMENT COMMITTEE-ALLISON KIDD PROBST: Allison was unable to attend February 16th meeting. The meeting focused on Shabbona Forward, proposed 501c3 and community members that are very interested in moving forward with 501c3. Next meeting is Thursday, March 16 at 6:00pm at Resource Bank.

6. PUBLIC AFFAIRS COMMITTEE-DAVID SIMPSON: David attended RPC meeting last week and told them about what we are planning for the next year. A lot of conversation about affordable housing, vacant property management, comprehensive planning, smart village/town/city direction, grant opportunities and how to find them. Next Public Affairs meeting will be Wednesday, March 8.

F. SHERIFF REPORTS - Reviewed Sheriff’s report.

G. VILLAGE CLERK

1. APPROVAL OF MINUTES – Marc Cinnamon motioned to approve the minutes of the Board Meeting from January 23, 2023, Allison Kidd Probst seconded. All in favor vote aye, motion carried.

FINANCIALS

A. APPROVAL OF BILLS AND PAYROLL – David Simpson motioned to approve the bills and payroll, Allison Kidd Probst seconded. Roll Call Vote: Joy Fay-aye, Josh Clark-aye, Allison Kidd-Probst-aye, Marc Cinnamon-aye, David Simpson-aye, Richard Lockowitz-aye. 6-0 Motion carried.

B. TREASURER’S REPORT – David Simpson motioned to accept the Treasurer’s report, Joy Fay seconded. Marc asked about what we actually have to spend for MFT funds and what projects MFT has been applied to. Jen will be closing out MFT expenditures with IDOT in March. Roll Call Vote: Richard Lockowitz-aye, Joy Fay-aye, Josh Clark-aye, Allison Kidd-Probst-aye, Marc Cinnamon-aye, David Simpson-aye. 6-0 Motion carried.

C. UTILITY BILLING: nothing to report

OLD BUSINESS

A. PROPERTY NOTICES/VIOLATIONS: Keith Foster said there is a summons that needs to be served for the West Comanche properties. 304 W Navaho there is another hearing coming up in March. 311 N Illini showed up and said that they are taking action towards compliance, next hearing March 2.

B. VACANT BUILDING ORDINANCE: Allison Kidd Probst reviewed some changes that were made since last meeting—H & I-1. Goal is to allow owners to have and submit a plan and meet with Village every four months to review progress. This will primarily affect those that have had vacant buildings for some time. The vision is to have economic development and encourage. Too many people just complain and don’t do anything to change or improve, and those people are building and property owners that need to step up and improve or sell. Josh Clark motioned to have formatted as an official ordinance, David Simpson seconded. All in favor vote-aye: 5-aye 1-nay, motion carried.

EXECUTIVE SESSION:

Allison Kidd Probst motioned to go into Executive Session at 8:12PM, Joy Fay seconded. All in favor vote aye, motion carried.

Joy Fay motioned to return to regular board meeting at 8:34pm, Allison Kidd Probst seconded. All in favor vote aye, motion carried.

ACTION FROM EXECUTIVE SESSION:

Allison Kidd Probst motioned to approve the minutes from January 23, 2023, Executive Session, Joy Fay seconded. All in favor vote aye, motion carried.

Joy Fay motioned to offer public works job to Joe Corn for $52,000 salary per year, David Simpson seconded. Roll Call Vote: Richard Lockowitz-no, Joy Fay-aye, Josh Clark-aye, Allison Kidd-Probst-aye, Marc Cinnamon-aye, David Simpson-aye. 5-1 Motion carried.

ADJOURNMENT: Joy Fay motioned for adjournment at 8:36PM, Richard Lockowitz seconded. All in favor vote aye, motion carried.

Meeting Minutes of the Village of Shabbona, Illinois submitted by Village Clerk, Jennifer Morrison.

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