Village of Hinckley Committee of the Whole met May 22.
Here are the minutes provided by the committee:
CALL BOARD MEETING TO ORDER: Meeting was called to order by President Pro Tem Quirk at 7:31PM. Roll call was taken showing the following:
Present: Trustees Russell Kula, Sarah Quirk, Jennifer Klambauer, Steve Gayhart, and Mike Constant. Quorum Established.
Absent: Alyssa Prickett
Also Present: Deputy Clerk Kathy Michaels, Police Chief Ken Gettemy, Treasurer Dave Maroo, Dale Youngers, and Members of the Public.
PUBLIC COMMENT
None.
GENERAL BUSINESS
Approval of Committee of the Whole meeting minutes from 05/22/23
Trustee Kula moved to approve the minutes from May 8, 2023, and Trustee Quirk seconded the motion. Roll call vote: Quirk-Aye, Klambauer-Aye, Kula-Aye, Gayhart-Aye, and Constant-Aye. Motion carried.
PRESIDENT’S REPORT
*Discussion and Recommendation: Committee Assignments
President Pro Tem Quirk suggested the following Committee Assignments:
Streets and Alleys – Trustee Kula
Finance & Economic Development – Trustee Constant
Water & Sewer – Trustee Gayhart
Personnel – Sarah Quirk
Buildings, Grounds, & Parks – Trustee Klambauer
Public Safety – Trustee Prickett
Trustee Constant stated to go ahead with moving this to the Regular Board Meeting for June 12, 2023, to be voted on.
ATTORNEY’S REPORT
No Report.
CLERK’S REPORT
No Report.
ENGINEER’S REPORT
*Discussion and Recommendation: Lead Water Service Line Replacement Proposed Action Plan
Brandon Kramer stated that there were several steps in the planning process. 1 is to complete the inventory which is almost done. 2 is to finalize the policy of who’s paying for what part of it. Brandon stated he can provide samples. 3 is to assemble a lead service plan by April 2024. Brandon also included flyers with the information which was discussed.
*Discussion and Recommendation: Source Water Protection Plan Update
Regarding the Environmental Assessment Compliance, they will be sending out a bullet list of what they need soon. They are finishing up the GIS and adding the historical information. We will be going back 10 to 12 years.
*Discussion and Recommendation: Street Paving (MFT)
Brandon Kramer stated that IDOT has this in review, and it should be going out for bid shortly.
*Discussion and Recommendation: Donald Street Project
Brandon Kramer stated that this is under in-house design and should get out shortly so we can get a bid from the same contractor as the MFT to get better prices.
COMMITTEE REPORTS
Finance & Economic Development Report
*Discussion and Recommendation: Cell Tower Lease Agreement
Trustee Constant stated he received a letter on April 26, 2023, which included a 25-year extension and a $10,000.00 signing bonus. Treasurer Maroo stated they are probably hiding something. Attorney Lundgren stated the first letter is for them to feel you out to see if you are interested in extending and then they will send a book of rules.
Public Safety
Police Chief Gettemy stated they are having major mechanical issues with the Dodge Ram. He has tried to get prices for 2024 vehicles, but they are not out. He stated that he will be adding a new vehicle to his appropriations wish list but has no idea of prices will be for 2024.
Trustee Quirk asked if they were planning on a Golf Cart/ATV registration anytime soon. Chief Gettemy said they were trying to come up with a date. Riley from the Library stated they were holding a function on Thursday June 1st, and they were more than welcome to join them.
Streets & Alleys
No Report.
Buildings, Grounds & Parks
*Discussion and Recommendation: Village Hall Front Door Repair
We received a quote from Tee Jay Service company for a total of $1042.00. Trustee Constant stated President Pro Tem Quirk could approve it with no vote needed since in was in appropriations. President Pro Tem Quirk stated she would sign the quote to approve the charges.
Water & Sewer
*Discussion and Recommendation: Discussion on Authorization to Enter Properties for the Purpose of Inspection
Dale Youngers stated he has an appointment for a house on Thursday and will be down to five houses left. Dale stated that the Village will need to come up with strong language to get these people’s attention to respond and if no response could we shut off their water or fine them. Trustee Gayhart stated he would be willing to go in the evenings to those five houses to see if he can get a response. Attorney Lundgren stated he can come up with a letter. He told the trustees that it is incredible that Dale is done to only five houses. Hats off to Dale!! Dale stated he was not the only one that deserves credit. Ceneca Wagner and Trina Moyer helped a lot.
Personnel
•CLOSED SESSION (to the extent permitted by 5 ILCS 120/2a of the Illinois Open Meetings Act.) pursuant to §5 ILCS 120/2(c)(1). [Discussion of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body)
Trustee Quirk moved to go into Closed Session at 810pm and Trustee Constant seconded the motion. Roll call vote: Klambauer-Aye, Kula-Aye, Gayhart-Aye, Constant-Aye, and Quirk-Aye. Motion carried.
Trustee Quirk moved to go back into Open Session at 8:33pm and Trustee Constant seconded the motion Roll call vote: Kula-Aye, Gayhart-Aye, Constant-Aye, Quirk-Aye, and Klambauer-Aye. Motion carried.
OPEN DISCUSSION
Trustee Gayhart stated that Ceneca needs two trees removed along with stump removal. Also, two other stumps need to be removed. Quote is for $3790.00 to be put on the Regular Board Meeting for June 12, 2023.
Nate LaMasters, 281 E. Slater, Mr. LaMasters stated he appreciated the board listening to all of them speak regarding chickens. He stated the 40 people are looking for some sort of closure in this matter. Trustee Constant stated he was the one that brought up this and he has no plans for anything further.
PUBLIC COMMENT
None.
ADJOURMENT
Trustee Constant moved to adjourn the meeting at 8:39 PM and Trustee Gayhart seconded the motion. Voice vote: all in favor. Motion carried. The next Committee of the Whole Meeting is scheduled for June 12, 2023, immediately following the Regular Board Meeting.
https://hinckleyil.com/vertical/sites/%7B010B6357-E152-4A43-AD03-56D178F14B55%7D/uploads/05.22.23_FINAL_CoTW_MINUTES.pdf
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