DeKalb Times

Village of Hinckley Board of Trustees met April 8.

Here are the minutes provided by the board:

CALL BOARD MEETING TO ORDER: Meeting was called to order by Interim Village President Quirk at 7:00 PM.

Roll call was taken showing the following:

Present: Sarah Quirk, Jennifer Klambauer, Russell Kula, Alyssa Prickett, Michael Constant, and Steve Gayhart. Quorum Established.

Absent: None.

Also Present: Chief Gettemy, Treasurer Maroo, Brandon Kramer (EEI), Dale Youngers (TEST, INC), Arnie Schramel (Progressive Energy), Stephanie Long, and Members of the Public.

PUBLIC COMMENT on Agenda Items Scheduled for Action Only

Interim President Quirk wished everyone a “Happy Eclipse Day.”

Larry Menz, 210 W. Miller, asked how the sale price for was determined for the agenda item for sale of property. Attorney Lundgren stated that the property was appraised and the offer came in at the appraised value. Menz stated that the public should have been given the opportunity to bid and Lundgren stated that the property was not listed for sale. Rather, the Village was approached with an offer to purchase and the agenda item is in response to that offer.

GENERAL BUSINESS

• Agenda item for discussion/approval: March 25, 2024, Regular Board Meeting Minutes

Trustee Klambauer moved to approve the minutes from March 25, 2024, and Trustee Gayhart seconded the motion. Roll call vote: Quirk-Aye, Klambauer-Aye, Kula-Aye, Constant-Aye, Prickett Aye, and Gayhart-Aye. Motion carried.

• Agenda item for discussion/approval: Payment of Invoices Due

Trustee Constant moved to approve the invoices as presented and Trustee Klambauer seconded the motion. Roll call vote: Constant-Aye, Prickett-Aye, Klambauer-Aye, Kula-Aye, Gayhart-Aye, and Quirk Aye. Motion carried.

GUEST SPEAKER – Arnie Schramel, Progressive Energy

Mr. Schramel provided a handout to the Board, which included an overview of the history of the project. He stated that too much infrastructure work was needed at the school and Nelnet opted to terminate the contract. He offered options for next steps, including putting the site back out for bid. The (high) school is still interested in pursuing options and may now be willing to locate panels on their property to the east of the main parking lot. Quote options will be the same as before – quoted together and separately. Schramel pointed out that the newly enacted Inflation Reduction Act allows for a 30% tax credit for solar installations. The Village would be eligible for this credit. There was additional discussion regarding financing, solar field size and potential for community solar options. Schramel will prepare a request for proposal to present to the Board. This item will be on the next regular board meeting agenda.

PRESIDENT’S REPORT

Motorcycle Awareness Month Proclamation

Quirk read the motorcycle awareness month proclamation, declaring May to be motorcycle awareness month in Hinckley.

• Agenda item for discussion/approval: FY2025 Board Meeting Dates

Trustees Gayhart and Prickett pointed out that May 27, 2024 is Memorial Day. Clerk Losiniecki stated that the second meeting date in May should be Tuesday, May 28, 2024. Klambauer moved to approve the FY2025 meeting dates as amended and Gayhart seconded the motion. Roll call vote: Constant-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, Quirk-Aye, and Klambauer-Aye. Motion carried. • Agenda item for discussion/approval: Royal Estates Bond Reduction Request Brandon Kramer stated that EEI does not recommend that the Village act on the request to reduce the bond. Although the stated work has been completed, the existing bond is not enough to cover current market costs for the remaining work that needs to be completed. Constant asked if there is a mechanism to increase the bond and Lundgren stated that he does not recall there being provision for such in the development agreement. Quirk moved to approve the Royal Estates bond reduction request, which failed to receive a second motion, and therefore was not voted upon.

• Agenda item for discussion/approval: TEST, INC. Contract

Quirk stated that the contract terms had been amended as requested at the last meeting. Lundgren stated that there was typo that needed to be corrected, as well as some language that needed to be clarified regarding the invoicing of lab testing of water samples. Lundgren will work with TEST to get the contract language cleaned up for presentation at the next regular board meeting.

• Agenda item for discussion/approval: Authorize Village President to enter into a contract for the sale of property located at 132/134 E. Lincoln Ave, Hinckley, IL - PIN 1514301009 for $2500.00

Quirk stated that this item is for the consideration of the sale of the vacant lot east of the old pizza place. Constant reiterated his understanding that the Village cannot sell the property for less than the appraised value but can sell it for more. Lundgren confirmed this statement. Kula asked if a second appraisal would be sought and Lundgren stated that the first appraisal cost the Village $1000.00 and the property is only valued at $2500.00. Klambauer voiced her support for the sale and suggested the adjacent business could put the property to good use. Gayhart stated that an existing hydrant would need to be moved and Lundgren suggested that the service be moved at a cost to the buyer, not the Village. Klambauer moved to approve authorizing the Village President to enter into a contract for the sale of the property located at 132/134 E. Lincoln Ave, with the buyer paying to move the water hydrant/meter, and Prickett seconded the motion. Roll call vote: Quirk Aye, Klambauer-Aye, Prickett-Aye, Kula-Nay, Gayhart-Aye, Constant-Nay. Motion carried.

ATTORNEY’S REPORT

Lundgren stated that he had spoken to the owner of Akino Fence regarding the severed electric wire serving the light pole at 531 Prairie View Lane. The fence company owner would like a meeting and Lundgren would like Ceneca Wagner to participate in the meeting. Lundgren will work with Wagner to schedule the meeting.

CLERK’S REPORT

No Report.

ENGINEER’S REPORT

No Report.

TREASURER REPORT

No report.

COMMITTEE REPORTS

Public Safety

• Agenda item for discussion/approval: Request to Close Portion of Maple Street on June 7, 2024 Quirk stated that this request is to close a portion of Sycamore Street, not Maple Street. The requested closure is for an event South Moon BBQ is hosting on behalf of the Hinckley Business Association. The closure would be from 4-9 pm. Prickett asked if this is for the whole block, stop sign to stop sign. Quirk was unsure but suggested probably alley to Route 30, as in the past. Constant asked what the event was for and Quirk stated that it is a fundraiser that starts at South Moon BBQ and then proceeds to the Brown Pub. She also pointed out that this is the same weekend as the community wide garage sales. Several questions were asked regarding barrier fencing for an alcohol related event and Quirk offered to attend the next Hinckley Business Association meeting to get more information. Constant stated that the businesses or business association should pay for the barrier fencing since the Village does not own such. This will be on the next regular board meeting agenda.

Trustee Kula stated that he had received a request for sidewalk repair on the northwest corner of McKinley and Oak Street. Discussion followed regarding whether or not the Village has a sidewalk replacement plan. Discussion will continue at the next meeting to include Public Works.

Finance and Economic Development

No Report.

Streets & Alleys

Kula stated that street sweeping will occur on April 16, 2024 early morning. A CodeRed alert will be sent out and the information will be posted on the website.

Quirk mentioned that she has been contacted by residents on McKinley about a trailer parked between Coster and Donald.

Buildings, Grounds & Parks

No Report.

Water & Sewer

For Discussion/Approval: Spare parts for Water Treatment Plant - NTE $3000.00 Trustee Gayhart and Dale Youngers led a discussion regarding the need to stock spare solenoid valves for the water treatment plant. There are twenty-one such valves in use at the plant and they were all installed at the same time. The first to fail had to be (temporarily) replaced with one from well three, which required a shutdown of that well. This is not a good policy or practice. Gayhart requests that the Village purchase two valves, not to exceed $3000.00, to be kept as spares. Lead time on this part can be up to four weeks. Quirk moved to approve the purchase of two solenoid valves, NTE $3000.00 and Prickett seconded the motion. Roll call vote: Quirk-Aye, Klambauer-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, Constant-Aye. Motion carried.

Personnel

No Report.

PUBLIC COMMENT

None.

OPEN DISCUSSION

None.

ADJOURMENT

Trustee Klambauer moved to adjourn the meeting at 7:58 pm and Trustee Prickett seconded the motion. Voice vote: All in favor. Motion carried. The next Regular Board Meeting will be held on April 22, 2024.

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