DeKalb Times

Village of Hinckley Board of Trustees met April 22.

Here are the minutes provided by the board:

CALL BOARD MEETING TO ORDER: Meeting was called to order by Interim Village President Quirk at 7:00 PM.

Roll call was taken showing the following:

Present: Sarah Quirk, Jennifer Klambauer, Russell Kula, Alyssa Prickett, Michael Constant, and Steve Gayhart. Quorum Established.

Absent: None.

Also Present: Chief Gettemy, Treasurer Maroo, Brandon Kramer (EEI), Dale Youngers (TEST, INC), Ceneca Wagner, and Members of the Public.

PUBLIC COMMENT on Agenda Items Scheduled for Action Only

Interim President Quirk wished everyone a “Happy Earth Day.”

GENERAL BUSINESS

• Agenda item for discussion/approval: April 8, 2024, Regular Board Meeting Minutes Trustee Gayhart moved to approve the minutes from April 8, 2024, and Trustee Quirk seconded the motion. Roll call vote: Quirk-Aye, Klambauer-Aye, Kula-Aye, Constant-Aye, Prickett-Aye, and Gayhart Aye. Motion carried.

• Agenda item for discussion/approval: Payment of Invoices Due

Clerk Losiniecki pointed out that the invoice for $10,000.00 for roofing materials is in the invoice packet for approval but is also an agenda item for approval under the President’s report. This is a known redundant entry. Trustee Constant asked if all the work is done. Quirk stated that she is waiting to hear back from C&N regarding any remaining work. Constant asked for clarification regarding gutter replacement and Quirk indicated that she would check with C&N. Attorney Lundgren pointed out that the insurance check(s) have already been received and that the $10,000.00 is for materials. If there is still work to be finished, final payment can be withheld until complete. Trustees agreed to leave the $10,000.00 in the invoices for approval and skip the agenda item under President’s Report. Prickett moved to approve the invoices as presented and Klambauer seconded the motion. Roll call vote: Constant-Aye, Prickett-Aye, Klambauer-Aye, Kula-Aye, Gayhart Aye, and Quirk-Aye. Motion carried.

PRESIDENT’S REPORT

Arbor Day Proclamation

Interim President Quirk read a proclamation, declaring April 26, 2024 to be Arbor Day in the Village of Hinckley.

• Agenda item for discussion/approval: TEST, INC. Contract

Trustee Constant stated that he is satisfied with the amended wording in the contract as presented and moved to approve the contract with TEST, INC. effective May 1, 2024. Trustee Kula seconded the motion. Roll call vote: Constant-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, Quirk-Aye, and Klambauer Aye. Motion carried.

• Agenda item for discussion/approval: Request to Close portion of Sycamore Street on June 7, 2024 from 4-9 pm

Quirk stated that South Moon BBQ is going to provide fencing to block the street on the north end and vendor trucks will provide the barrier along Route 30. Wrist bands will be issued to those 21 and over. The outdoor area will be used primarily for dining. Klambauer moved to approve the road closure and Prickett seconded the motion. Roll call vote: Constant-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, Quirk-Aye, and Klambauer-Aye. Motion carried.

• Agenda item for discussion/approval: FY2025 Board Meeting Schedule

Quirk stated that there was an error in the schedule approved at the last meeting and moved to approve the FY2025 Board Meeting Schedule as presented. Gayhart seconded the motion. Roll call vote: Constant-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, Quirk-Aye, and Klambauer-Aye. Motion carried.

• Agenda item for discussion/approval: $10,000.00 Materials Payment to C&N Construction for Roof at Village Hall

This item was discussed and approved earlier in the meeting under approval of invoices.

ATTORNEY’S REPORT

Kula asked for an update on the damaged electric service line on Prairie View and Lundgren stated that he and Ceneca will meet with the Fence Company.

ENGINEER’S REPORT

No Report.

TREASURER REPORT

Treasurer Maroo presented the monthly Treasurer’s report, pointing out that there was a correction to the assignment of expenditures to the CUREs total. There was a brief discussion about obligating the SLFRF award.

COMMITTEE REPORTS

Public Safety

• Agenda item for discussion/approval: Ordinance No. 2024-xx Amending Section 82-104 to add No Parking along Rees Street during Baseball Games

Losiniecki stated that this will be ordinance number 2024-04. Constant suggested/requested that the no parking zone begin at Route 30 and extend to Prairie Street, covering the full length of the school property. He asked that no parking be enforced during all high school events, not just baseball games. After a brief discussion, he amended his request to be, “no parking at any time.” Constant stated that he met with the Superintendent of Schools, who is in favor of the no parking zone extending the length of the school property along Rees Street. He also confirmed that the school will pay for the IDOT approved signs. Constant moved to approve ordinance 2024-04, amended as shown above, to create a no parking zone on the east side of Rees Street from Route 30 north to Prairie Street. Quirk seconded the motion. Roll call vote: Quirk-Aye, Klambauer-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, Constant-Aye. Motion carried.

• Agenda item for discussion/approval: New Police Vehicle Upfitting Quote from 110 Customs – NTE $12,000.00

Gettemy stated that the quote is for $11,200.00. He was unable to get more than one quote for the work because most shops work on fleets, not just one vehicle. There is an additional $950.00 in work that will need to be done to get the vehicle detailed by Strypes. The work should be done by the first week of May. Constant asked if “covid money” was used for the expenditure and Gettemy replied affirmatively. Quirk moved to approve the police vehicle upfit NTE $12,000.00 and Prickett seconded the motion. Pricket moved to amend her second to include the $950.00 detailing expense, for a new total not to exceed $13,000.00. Quirk seconded. Roll call vote: Quirk-Aye, Klambauer-Aye, Prickett Aye, Kula-Aye, Gayhart-Aye, Constant-Aye. Motion carried.

Constant asked if the police vehicles have AEDs on board and Gettemy stated that they do. Constant asked if the new vehicle would have an AED and Gettemy stated that it will.

Finance and Economic Development

• Agenda item for discussion/approval: Solar Project RFP

Constant stated that he will discuss and provide direction to Arnie Schramel (Progressive Energy) regarding a new solar project request for proposal. He will specifically ask for financing options to be presented. Constant asked to clarify the record of the previous meeting by stating that the school board is not interested in using the property east of the high school main student parking lot for solar panels. The district (HBR429) wants to partner with the Village for one comprehensive solution. They do not want to pursue independent solutions. He also stated that HBR429 and the Village want one contact (from Progressive Energy) for the entire project, rather than two as it’s arranged currently.

Streets & Alleys

No report.

Buildings, Grounds & Parks

Klambauer stated that two new trees were planted in Streamside and Pioneer Park.

Water & Sewer

No report.

Personnel

No Report.

PUBLIC COMMENT

None.

OPEN DISCUSSION

None.

ADJOURMENT

Trustee Prickett moved to adjourn the meeting at 7:37 pm and Trustee Gayhart seconded the motion. Voice vote: All in favor. Motion carried. The next Regular Board Meeting will be held on May 13, 2024.

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