DeKalb Times

Village of Kingston Board of Trustees met March 17.

Here are the minutes provided by the board:

1. CALL MEETING TO ORDER

President Lynch called the meeting to order at 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

President Lynch led the Pledge of Allegiance.

3. ROLL CALL

Present: President John Lynch, and Trustees Dale Coughran, Brad Edwards, Todd Holman, Howard Lyle, and Steve VanBuren

Absent: Trustee Joe Hengels

Others in Attendance: Clerk Sandie Maahs, Treasurer Jennifer Dynek, Village Attorney Kevin Buick, Police Chief Gerald Taft, and Public Works Director Justin Kamp

4. AGENDA ADDITIONS OR CORRECTIONS

Clerk Maahs clarified that the missing tonnage amount in Resolution No. 2025-03 is 110 tons of salt.

5. OMNIBUS VOTE AGENDA

(All items on the Omnibus Agenda will be enacted in one motion. There will be no separate discussion of these items unless one Board member so requests, in which event, the item will be removed and considered as the first item after approval of the Omnibus Agenda.)

a. Minutes from March 3, 2025 Regular Board Meeting

b. Treasurer’s Report

c. Warrants/Bills Payable

Trustee VanBuren made a Motion to Approve the Omnibus Vote Agenda. Trustee Lyle seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Holman, Lyle, Van Buren

Nays: 0

Absent: 1 – Hengels

6. CITIZENS COMMENTS

7. OLD BUSINESS

a. Discussion on Property Maintenance (Updates and issues)

b. Discussion on Windhaven Subdivision Flooding/DNR Status

c. Discussion on water main expansion to River Oaks Subdivision

President Lynch confirmed that the paperwork from the public hearing for the loan has been sent to the Illinois Environmental Protection Agency.

d. Discussion on employee handbook

Attorney Buick confirmed that Trustee Edwards forwarded the proposed employee handbook to his office and it is under review.

8. NEW BUSINESS

a. Discussion and possible approval of Warrant List for Items Over $500.00 dated March 17, 2025

Trustee VanBuren made a Motion to Approve Warrant List for Items Over $500.00 dated March 17, 2025. Trustee Holman seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Holman, Lyle, Van Buren Nays: 0

Absent: 1 – Hengels

b. Discussion and possible approval of Resolution No. 2025-01 – A Resolution Approving and Reviewing Executive Session Meeting Minutes

Clerk Maahs confirmed this would be discussed and voted on after closed session.

c. Discussion and possible approval of Resolution No. 2025-02 – A Resolution Authorizing the Destruction of Closed Session Tapes

Clerk Maahs confirmed this would be discussed and voted on after closed session.

d. Discussion and possible approval of Resolution No. 2025-03 – A Resolution Approving and Authorizing Execution of Intergovernmental Agreement with the County of DeKalb for the Provision of Joint Salt Purchasing for the Village of Kingston in DeKalb County, Illinois

Trustee Coughran made a Motion to Approve Resolution No. 2025-03 – A Resolution Approving and Authorizing Execution of Intergovernmental Agreement with the County of DeKalb for the Provision of Joint Salt Purchasing for the Village of Kingston in DeKalb County, Illinois. Trustee Lyle seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Holman, Lyle, Van Buren

Nays: 0

Absent: 1 – Hengels

e. Discussion on FY26 Budget

Treasurer Dynek reviewed the proposed FY26 budget. Public Works Director Kamp and Chief Taft discussed proposed projects in the budget.

President Lynch shared that he spoke with Senator Chesney’s office regarding the accidents at the intersection of Pleasant Hill and Route 72 (outside of the Village) and according to the Illinois Department of Transportation there are no recorded accidents at the intersection in 2024. President Lynch confirmed with the fire district that they had 10 calls to that intersection and shared that information with Senator Chesney’s office.

9. ADJOURN TO CLOSED SESSION

Trustee Edwards made a Motion to go into Closed Session under 2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

Trustee Coughran seconded the Motion. Motion passed on the following roll call vote at 6:36 p.m.:

Ayes: 5 - Coughran, Edwards, Holman, Lyle, Van Buren

Nays: 0

Absent: 1 – Hengels

Treasurer Jennifer Dynek, Police Chief Gerald Taft, and Public Works Director Justin Kamp left at 6:36 p.m.

Trustee VanBuren made a Motion to Reconvene Open Session. Trustee Holman seconded the Motion. Motion passed on the unanimous voice vote of those present at 6:49 p.m.

b. Discussion and possible approval of Resolution No. 2025-01 – A Resolution Approving and Reviewing Executive Session Meeting Minutes

Trustee Edwards made a Motion to Approve Resolution No. 2025-01 – A Resolution Approving and Reviewing Executive Session Meeting Minutes. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Holman, Lyle, Van Buren

Nays: 0

Absent: 1 – Hengels

c. Discussion and possible approval of Resolution No. 2025-02 – A Resolution Authorizing the Destruction of Closed Session Tapes

Trustee Coughran made a Motion to Approve Resolution No. 2025-02 – A Resolution Authorizing the Destruction of Closed Session Tapes. Trustee Holman seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Holman, Lyle, Van Buren

Nays: 0

Absent: 1 – Hengels

10. ADJOURNMENT

Trustee VanBuren made a Motion to Adjourn. Trustee Coughran seconded the Motion. Motion passed on the unanimous voice vote of those present at 6:50 p.m.

https://drive.google.com/drive/folders/1OWfvB-wxBeEizU4uCGlUuCdN3D6Rciyo