DeKalb Times

Village of Hinckley Committee of the Whole met Sept. 8.

Here are the minutes provided by the committee:

CALL BOARD MEETING TO ORDER: Meeting was called to order by Village President Quirk at 7:25 pm. Roll call was taken showing the following:

Present: Sarah Quirk, Brian Siwicki, Russell Kula, Steve Gayhart, Jamie Whitlock and Eddie Cullins. Quorum Established.

Absent: Alyssa Prickett

Also Present: Attorney Lundgren, Village Clerk Joan Bennett, Brandon Kramer (EEI), Todd Tatum (TEST, Inc.) and Members of the Public.

PUBLIC COMMENT

None.

GENERAL BUSINESS

Approval: Committee of the Whole meeting minutes from August 25, 2025

Trustee Kula moved to approve the minutes from August 25, 2025, and Trustee Gayhart seconded the motion. Roll call vote: Cullins-Aye, Siwicki-Aye, Kula-Aye, Gayhart-Aye and Whitlock-Aye. Motion carried.

PRESIDENT’S REPORT

President Quirk reminded all that Public Comment is limited to 3-minute speakers and of Protocol. The time limit is listed on the sign-in sheet & in the village ordinance.

ATTORNEY’S REPORT

No report.

ENGINEER’S REPORT

No report.

COMMITTEE REPORTS

Personnel

For Discussion: Code Enforcement Officer

Chairperson absent. No report.

Public Safety

In regard to the Code Enforcement Officer, Trustee Cullins recommends not having a separate position for enforcement, instead that it be taken up by the permitting company. Also, Cullins states that residents have requested that the village pick up the village areas that need attention before enforcing residents to do so.

Trustee Cullins asked the board if they had any questions regarding the two attachments he presented for alternate permitting options. He notes that the fees from Patrick O’Donnell and Lakeside Consultants appear to be about the same. The collective opinion of B & F Code Services is that they have not upheld their end of the job.

Attorney Lundgren states there is likely at least a 30-day notice required for B & F, he will look through contract.

Trustee Siwicki requests a third company option for consideration for the permit contract. Siwicki asked Trustee Whitlock to get a review on Lakeside. Siwicki also notes a resident stated that there is overgrown grass across from Pioneer Park and the Public Works area also. The discussion will be continued during the October meetings.

Streets & Alleys

For Discussion: Fall 2025 Sidewalk Program

Trustee Kula discussed the bid letter from Elliot Construction Corp. of $19,182 for the Fall 2025 Sidewalk Program. The bid would include Donald, View, & Sycamore streets. Kula is looking forward to having this completed this fall.

Buildings, Grounds & Parks

Trustee Whitlock requests continuation of the Public Works vehicle discussion to the next meeting.

Water & Sewer

No report.

Finance & Economic Development

For Discussion: Community Activities

Trustee Siwicki stated that he would like to see a strong presence at the HBR Homecoming Parade, with possibly a banner and candy toss. Siwicki met with Riley from the Library and will be working on a pumpkin display for the kids. He will meet with Stephanie Long from Parks & Rec for further discussion as well.

OPEN DISCUSSION

President Quirk notes that at the 9.22.25 meeting, there will be presentations from auditors Lauterbach & Amen, LLP, Superintendent of Schools Dr. Jessica Sonntag, and two companies bidding to bring fiber optic services to the Village.

Trustee Cullins questioned if B&F would send a representative to the Village Board meetings monthly in an effort to resolve problems. This may be available at a cost. Also, Cullins asked about flags at the Post Office Rt 30 crosswalk. Trustee Whitlock noted that these would have to be petitioned for from the state.

PUBLIC COMMENT

Larry Menz noted that the person who put a flyer up at the Post Office did not sign it, nor did they show up at the board meeting. Also, he stated that he feels the village is not responsible.

ADJOURNMENT

President Quirk asked to adjourn the meeting at 7:54 pm. Trustee Siwicki motioned to adjourn the meeting, Trustee Gayhart seconded the motion. Voice vote: All in favor. Motion carried. The next Committee of the Whole Meeting is scheduled for September 22nd, 2025, immediately following the Regular Board Meeting.

https://hinckleyil.com/vertical/sites/%7B010B6357-E152-4A43-AD03-56D178F14B55%7D/uploads/09.08.25_Final_CoTW_Minutes.pdf