DeKalb Times

DeKalb County Public Building Commission met Oct. 7.

Here are the minutes provided by the commission:

A meeting of the Board of Commissioners of the DeKalb County Public Building Commission (hereinafter “Commission”) was held Tuesday, October 7, 2025 at 8:30 a.m. in the Administration Building’s Conference Room East in Sycamore, Illinois pursuant to written notice to each Commissioner as required by the By-Laws.

ROLL CALL

Chair Swanson called the meeting to order at 8:30 a.m. and requested the Secretary to call the roll. Those Commissioners present were Cheryl Nicholson, Chuck Shepard and Ellingsworth Webb. A quorum was established with four Commissioners present, one absent.

Others present included: Interim County Administrator Derek Hiland, Facilities Management Director Jim Scheffers, and Commission Secretary Lisa Reser.

APPROVAL OF AGENDA

It was moved by Webb, seconded by Shepard and the motion carried by voice vote with all votes cast in the affirmative.

APPROVAL OF MINUTES

Webb moved to approve the minutes for the Thursday, June 5, 2025 special meeting as presented. Shepard seconded the motion, and it was carried by voice vote with all votes cast in the affirmative.

PUBLIC COMMENTS

There were no comments from the public.

ACTION ITEMS

Placing the FY2026 PBC Budget on File for Public Inspection.

Mr. Hiland noted a scrivener’s error on the agenda that fiscal year FY2025 should be FY2026.

Mr. Hiland and Mr. Scheffers provided an overview of the budget recommendation for the PBC funds for FY2026. Two additional item amounts were discussed to be placed on file. The two items being $100, 000.00 for Sycamore parking lot and doorway security cameras at the Legislative Center and Administration Building; and $150,000.00 for A/V upgrades of the Gathertorium and Five Seasons Conference Room.

It was moved by Nicholson to amend to include all the items and place the FY2026 PBC Budget on file for public inspection. Shepard seconded the motion and it was carried by roll call vote.

Approval of HVAC Replacements in the Public Safety Building for the Office Basement and the Situation Room Basement.

Mr. Scheffers discussed the replacement of the HVAC units. The Office would be approximately $73,736.00 and the Situation Room would be approximately $73,314.00. If the two areas are replaced at the same time, there would be a savings of $4,513.00. The goal to complete the project is by end of this year.

It was moved by Nicholson to approve the HVAC Replacements in the Public Safety Building for the Office Basement and the Situation Room Basement. Shepard seconded the motion and it was carried unanimously by roll call vote.

Election of PBC Treasurer.

Mr. Hiland reported that due to the resignation of Commission Treasurer Liam Sullivan, the Commission must elect a new Treasurer. Chair Swanson called for nominations.

Shepard nominated Derek Hiland for the position of Commission Treasurer for as long as he remains Interim County Administrator and it was seconded by Nicholson. The Motion to Elect Derek Hiland as the Treasurer of the Public Building Commission passed unanimously by roll call vote.

OLD BUSINESS

Mr. Scheffers presented an update on the Fire Alarm Control Panel Replacement Project for the Community Outreach and Public Safety Buildings. The main board is no longer existing. This project is in the budget for next year for a total cost of around $26,000.00. Mr. Scheffers recommends staying with Simplex Company so that just the main head box would need to be removed and replaced with a new unit and then re-programmed.

Mr. Scheffers reported the following projects are now finished or nearly finished: roof, gutters and down spouts for Health Department; replacement of heat pumps for Community Outreach Building; Alpha enhancements for Legislative Center and Community Outreach Building; window replacements for Court House; exterior painting of Legislative Center and Administrative Building’s Conference Room East; replacement of Liebert System unit for Dispatch Center; extension on the flues for boilers at jail; installation of three doors at Health Department, as well as a changeover of parking lot lights to LED lights.

NEW BUSINESS

None

ADJOURNMENT

Nicholson moved to adjourn the meeting. Swanson seconded the motion and it carried by voice vote with all votes cast in the affirmative.

https://dekalbcounty.org/wp-content/uploads/2025/10/minutes-pbc-10072025.pdf