City of Sandwich City Council met Oct. 14.
Here is the minutes provided by the council:
Mayor Robinson called the meeting to order at 7:00 PM followed by the Pledge of Allegiance.
Roll call was taken:
Present: Mayor Robinson, City Clerk Ii, Aldermen Chmielewski, Dell, Kelleher, Killey, Kreinbrink, Redden & Surratt
Also present: Attorney Harrill, Department of Public Works / City Engineer Horak.
Chief Bianchi & EMA Director Ciciora
Absent: City Treasurer Webber
Audience Comments: None
Consent Agenda: Motion made by Alderman Surratt, and seconded by Alderman Kelleher, to adopt the Consent Agenda as a whole. Aye: Aldermen Chmielewski, Dell, Kelleher, Killey, Kreinbrink, Redden, Robinson & Surratt Nay:0 Motion carried 8:0
(1) Approval of Minutes from the Regular Meeting of October 14th, 2019
(2) Approval of October Semi-Monthly Bills in the total amount of $ 60,815.67
(3) Ordinance 2019-09 entitled “An Ordinance Amending Chapter 30, Fire Prevention and Protection, Section 30-2, Fireworks; Explosives, of the City of Sandwich Municipal Code” presented for passage. Ordinance amends the Municipal Code for administration of the adjudication process.
(4) Ordinance 2019-10 entitled “Ordinance Amending Chapter 50, Offenses and Miscellaneous Provisions, Article IV, Offenses Against Property, Division 1, Generally, Section 50-82, Damaging Property; Trespass; Parental Responsibility, of the Municipal Code of the City of Sandwich, Illinois” presented for passage. Ordinance updates the Municipal Code for administration of the adjudication process.
(5) Ordinance 2019-12 entitled “An Ordinance Amending Chapter 50, Offenses Against Morals, by Addition of Section 50-134 “Truancy”, to the Municipal Code of Sandwich, Illinois” presented for passage. Ordinance updates the Municipal Code to add truancy to the adjudication process.
(6) Ordinance 2019-13 entitled “An Ordinance Granting Amending 98-38 ‘B-1 Local Retail Business District” Removing Drive-In Windows as a Special Use in the B-1, B-2, and B-3 Zoning Districts in the City of Sandwich” presented for passage.
(7) Ordinance 2019-14 entitled “An Ordinance Amending Section 98-48 “M-2 General Manufacturing District’ to Allow Constructor’s Shops as a Permitted Use in the M-2 Zoning District” presented for passage.
Items to be Removed from the Consent Agenda: Approval of minutes from the Committee-of- the-Whole of October 21st, 2019. No further action was taken.
Memorandum of Agreement entitled “Regarding the Cost & Operations of Dispatching Services in DeKalb County” presented for approval. The 20-month agreement will take effect on November 1, 2019. The initial contract costs for the period of November 1, 2019 – June 30, 2020 will be $13,333 per month, and the fee for July 1, 2020 – June 2021 will be $13,750 per month.
Chief Bianchi explained that software and radio equipment had been purchased by the City, but the costs would be reimbursed by the County through a grant process. Grant money has not yet been received, but is forthcoming. Chief Bianchi also noted that the topic had been previously discussed dating back to May, 2018.
Motion made by Alderman Redden to approve the Memorandum of Agreement entitled “Regarding the Cost & Operations of Dispatching Services in DeKalb County”. Alderman Surratt seconded. Aye: Aldermen Chmielewski, Dell, Kelleher, Killey, Kreinbrink, Redden & Surratt Alderman Robinson abstained Motion carried
Appointments: Mayor Robinson recommended Greg Sullivan to fill the open Police Commission position previously held by Dave Fraser who recently died. Mr. Sullivan retired from the Montgomery Police Department in 2015, became the transportation manager for the Sandwich School District, and is currently a bailiff for the Kendall County court system.
Motion made by Alderwoman Killey, and seconded by Alderman Kelleher, approving the appointment of Greg Sullivan to the Police Commission. Aye: Aldermen Chmielewski, Dell, Kelleher, Killey, Kreinbrink, Redden, Robinson & Surratt Nay:0 Motion carried 8:0
Mayor Robinson also made a recommendation to appoint Tom Oker to fill a vacancy on the Police Pension Board. Mr. Oker retired from the Naperville Fire Department in January, 2019 and sat on the Naperville Firefighters’ Pension Board.
Alderman Kelleher moved to accept the appointment of Tom Oker to the Police Pension Board. Motion was seconded by Alderman Surratt. Aye: Aldermen Chmielewski, Dell, Kelleher, Killey, Kreinbrink, Redden, Robinson & Surratt Nay:0 Motion carried 8:0
Bologna Day Proclamation: Proclamation was read honoring the City of Bologna for festivities held on October 24, 2019.
Executive Session: Mayor Robinson requested executive session at the end of the meeting for pending litigation under 5 ILCS 120/2(c)(11)
Foster, Buick, Conklin & Lundgren, LLC: No report
City Clerk Ii explained that the recording system has failed, and consequently her minutes may be delayed until the problem is resolved.
City Treasurer Webber: Absent
Director of Public Works / City Engineer Horak
2019 Gletty Road Cleanup Project: Engineer Horak tabled his recommendation to award the contract to Wilkinson Excavating Inc. in the amount of $155,000.00. The City is waiting to hear from the IEPA regarding an alternative time line pertaining to the removal of soil.
2019 Brush Pickup Program: The 2019 Brush Pickup Program ends in October. Monday, October 28th is the final pickup in Ward 4.
2019 Subbasins A & E Sanitary Sewer Evaluation Survey: A presentation on the sanitary sewer system smoke testing and manhole inspection results is scheduled for Monday, November 4, 2019 at the Committee-As-A-Whole meeting.
Chief Bianchi: No report
EMA Ciciora: No report
Alderwoman Chiemlewski: No report
Alderman Dell had previously explained that the IPRF (Illinois Public Risk Fund) requested an internal safety committee be formed. IPRF is the City’s workmen comp carrier. He will be scheduling a loss control meeting next week with Chairman Alderman Kelleher, Chief Bianchi, and Engineer Horak. Discussion will be on recent injuries and open workmen comp cases.
Alderman Dell explained that a city vehicle hit another vehicle with repair costs less than the insurance deductible. The incident will not be turned in as an insurance claim, and it is his recommendation that the City issue a check payable to the body shop and vehicle owner to assure that repair work is done. Damage cost is $850.00.
Alderman Kelleher reported that Bologna Day was a success, and that in spite of the rain, the annual Chamber of Commerce Halloween Walk was also successful. He estimated over 500 children participated.
Alderwoman Killey advised that the next finance committee meeting will be held on Monday, November 4th, 2019.
Alderman Kreinbrink: No report
Alderman Redden reported that $6,768.00 was netted on the sale of City vehicles through the online auction. He also commented that the fees charged for the Plan Commission / ZBA hearings should be doubled. Current costs incurred for each hearing are in the deficit. Lastly, Alderman Redden shared a segment of 60 Minutes stating that legalized cannabis sales in California have not stopped the black market, and thought it was worthy to note for the City’s cannabis discussions.
Alderman Robinson reported that Jeremy Moss has requested a carryover of 80 unused vacation hours and a payout of 113 unused vacation hours. No action was required.
Alderman Surratt thanked Jeremy Moss forgoing his vacation(s) due to the JULIE work required for the MetroNet installation this summer.
New Business: None
Motion made by Alderman Surratt and seconded by Alderman Dell to go into executive session at 7:44 PM, pursuant to Section 2(c)(11) “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent”. Motion carried unanimously on voice vote
It was noted that no action would be taken resulting from the Executive Session.
Motion to return from Executive Session: Motion made by Alderman Dell and seconded by Alderman Surratt return to regular session at 8:20 PM. Motion carried unanimously by voice vote.
Adjournment: There being no further business to come before the Council, motion made by Alderman Redden and seconded by Alderman Kelleher to adjourn the Regular Council meeting at 8:22 PM. Motion carried unanimously by viva voce vote.