DeKalb Times

Village of Shabbona Village Board met April 27.

Here is the minutes provided by the board:

The Regular Meeting of the Shabbona Village Board was called to order by Village President Donald J. Goncher at 7:00 P.M. in the video conference room via https://us02web.zoom.us/j/85636201436?pwd=dEhVb205cGlzeTFXQ3VZekQzTFcwUT09.

OPENING OF MEETING/REMOTE MEETING GUIDELINES/ ROLL CALL

Roll Call Vote: Marc Cinnamon-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, David Simpsonabsent, Josh Clark-aye, Richard Lockowitz-absent. David Simpson entered meeting at 7:05pm.

ADDITIONS TO THE AGENDA

Open Burning – Don Goncher

APPROVAL OF AGENDA - All in favor vote-aye. None opposed. Motion carried.

CITIZENS ADDRESSING THE BOARD-None

REPORTS and ACTION

A. COVID-19

Don Goncher asked if board had any additional COVID-19 information that the Village should share with residents beyond what is already on the village website. Don talked with DeKalb County Sheriff and received report that all officers are following guidelines and have PPE. He asked if anyone knew if Shabbona Fire Department has PPE or if they need assistance getting anything. Jamie Deutsch said that Fire Department has PPE, is doing on-going trainings, following guidelines, and are equipped with required PPE.

B. RPC–GISMOU

Don Goncher asked board to consider approving signing the agreement with DeKalb County GIS to participate in GIS MOU program. Village does not have to pay until January 2021. Examples of maps GIS has done were provided to the board. All in favor – aye, None opposed. 5-aye, 1-absent. Motion carried.

C. VILLAGE ENGINEER-NORM BEEH

IEPA Loan: Norm has been in contact with our IEPA project manager. Election certification of Ballot question was submitted to IEPA. Annual funding form was filed in March for next fiscal year which begins July 1, 2021. Project priority list has not been released yet. Keith Foster submitted certification letter to IEPA for the borrowing ordinance. Frank Ottengheime asked if project could be expanded to replace North Illini water main. Norm said he could do an additional project plan and submit to IEPA, it would be separate from the plan that is linked to IEPA loan. Norm will prepare and submit an additional plan if the board would like. Board did not ask Norm do anything further. In talking with IEPA loan group, Norm said they have not heard if any additional funding is going to be coming available this year. Norm recommended board reviewing Village needs and deciding what they may want to do would be a good idea.

Mark Cinnamon said that Fehr Graham told him that there are several other grant opportunities for infrastructure that Village could apply for. Don Goncher asked if Infrastructure Committee could look into, Mark said yes the committee could. Fehr Graham is sending Mark information about grants and Mark will share with Infrastructure Committee. Don asked if maybe a grant would be available for West Navaho sewer and storm. Mark said that is also something Infrastructure Committee can look at with Norm.

Proposed Street Maintenance Projects for Summer 2020: Since we missed window to have DeKalb County Highway do some street work for Village this year, Don Goncher asked about having Norm do engineering for streets and pay engineering out of current fiscal year that ends 4/30 but the actual street work would be done with FY21 funds. MFT funds could be used for sealcoat, Norm has also talked to some contractors about patching and filling depressions until sealcoat and repairs happen. Most challenging part is getting ahold of contractors currently. Board decided to do engineering and street work in FY21. IDOT forms are required to be submitted for MFT funds. Mark Cinnamon asked about appropriation amount on IDOT form and Norm said that any funds not used of requested appropriation on form will roll back into our account.

IDOT MFT Resolution- David Simpson motioned to approve signing IDOT Resolution for Maintenance under the Illinois Highway Code for use of MFT in 2020, Mark Cinnamon seconded. Roll Call Vote: Marc Cinnamon-aye, Frank Ottengheime-aye, Josh Clark-aye, Jamie Deutsch-aye, David Simpson-aye, Richard Lockowitz-absent. 5-aye, 1-absent. Motion carried.

IDOT MFT Engineering- David Simpson motioned to approve signing IDOT Maintenance Engineering to be Performed by a Consulting Engineer for MFT monies, Josh Clark seconded. Discussion: Frank Ottengheime asked about cost of engineering, Norm said it would be base fee of $1250 + 11% of work completed. Roll Call Vote: Marc Cinnamon-aye, Frank Ottengheime-no, Josh Clark-aye, Jamie Deutsch-no, David Simpson-aye, Richard Lockowitz-absent. 3-aye, 2-no, 1-absent. Motion carried.

D. MAINTENANCE REPORT-BUD FORRER

Signs put up for Water Tower Park Playground closed. Been patching potholes and started mowing. Repairing dips and spots where street repairs were needed. Located sewer main from State Park and know exactly where it is now.

Water Tower Park water fountain: Josh Clark asked for Buddy’s preference on drinking fountain, Buddy said that economy is similar to what we had before but would be nice to have frost resistant fountain as it is made from heavier steel. Jamie Deutsch asked about how many people inquiring, answer was we have had inquiries over the year, a lot of kids and families use the park and Pathway trailhead is at the park. Jamie Deutsch motioned to purchase Frost resistant dual fountain with child height for $4858, Josh Clark seconded. Roll Call Vote: Marc Cinnamon-aye, Josh Clark-aye, Jamie Deutsch-aye, David Simpson-aye, Richard Lockowitz-absent, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried.

Mark Cinnamon asked Buddy about getting new playground equipment installed. Buddy needs location from Mark and there had been discussion about getting a playground inspection and certification. Josh said the people he knows no longer do playground inspections. Mark will look into inspection.

E. SHABBONA PATHWAY COMMITTEE—MARC CINNAMON: April meeting was cancelled, surveying by schools done, and 800 ft of pathway will be completed by schools before end of June.

F. SHABBONA HORTICULTURAL COMMITTEE—MARC CINNAMON

3 Planters and 1 trash container have been ordered to add in along Route 30. They plan to plant flowers by Memorial Day and shrubs will match in all planters this year. Tree Planting Ceremony for ICE is cancelled for this Spring. There will be some tree plantings later this year. Village President Don Goncher read proclamation for Arbor Day.

G. SHERIFF REPORT - Reviewed Sheriff’s report.

H. CLERK & DEPUTY CLERK

APPROVAL OF MINUTES from February 2020: Josh Clark motioned to approve the minutes from February 24, 2020, Jamie Deutsch seconded. Roll Call Vote: Marc Cinnamon-aye, Jamie Deutsch-aye, Richard Lockowitz-absent, David Simpson-aye, Josh Clark-aye, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried.

Clerk & Deputy Clerk got pricing for Joe Perkins Memorial Park bench and sign. Josh Clark said they have concrete with recycled plastic lumber at Forest Preserve and they have had no problems with them and that 6’ with recycled plastic lumber and 3 legs would be good.

Josh Clark motioned to purchase 6' and 3-legged Legacy bench with recycled plastic lumber, Mark Cinnamon seconded. Roll Call Vote: Josh Clark-aye, Marc Cinnamon-aye, Jamie Deutsch-aye, Richard Lockowitz-absent, David Simpson-aye, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried. Lumber on back will be engraved.

David Simpson motioned to purchase Joe Perkins Memorial Park sign, Mark Cinnamon seconded. Roll Call Vote: Josh Clark-aye, Marc Cinnamon-aye, Jamie Deutsch-aye, Richard Lockowitz-absent, David Simpson-aye, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried.

Due to COVID-19, dedication of the park is on hold.

Village Brochure has been updated and Village Clerk gave pricing to print. With the impact COVID-19 is having on local businesses, this is an ideal time to update the brochure and have them available for when businesses and the State Park fully reopen. Deputy Clerk said that the plan is to get them in more businesses here as well as in neighboring towns. Josh Clark motioned for to do 2500 brochures at cost of $546, David Simpson seconded. Roll Call Vote: Marc Cinnamon-aye, Josh Clark-aye, Jamie Deutsch- aye, David Simpson-aye, Richard Lockowitz-absent, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried.

FINANCIALS

A. RATIFY APPROVAL OF BILLS from March 2020- Josh Clark motioned to ratify approval of the bills from March 2020, Mark Cinnamon seconded. Mark asked why legal fees seemed higher than usual, Don said that a portion was from a call to the attorney by a trustee and he would like to remind everyone that it is $43.75 every 15 minutes for a phone call, email, or research that is done by the attorney. Roll Call Vote: Richard Lockowitz-absent, Jamie Deutsch-aye, Josh Clark-aye, Marc Cinnamon-aye, Frank Ottengheime-aye, David Simpson-aye. 5-aye, 1-absent. Motion carried.

B. APPROVAL OF BILLS from April 2020- Josh Clark motioned to approve the bills from April 2020, Mark Cinnamon seconded. Roll Call Vote: Marc Cinnamon-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, David Simpson-aye, Josh Clark-aye, Richard Lockowitz-absent. 5-aye, 1-absent. Motion carried.

C. TREASURER’S REPORT from February 2020 – Josh Clark motioned to ratify acceptance of the Treasurer’s report for Feb 2020, David Simpson seconded. Roll Call Vote: Jamie Deutsch-aye, Marc Cinnamon-aye, Josh Clark-aye, Richard Lockowitz-absent, David Simpson-aye, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried.

D. TREASURER’S REPORT from April 2020 – Josh Clark motioned to accept the Treasurer’s report for April 2020, Jamie Deutsch seconded. Roll Call Vote: Josh Clark-aye, Marc Cinnamon-aye, Jamie Deutsch-aye, Richard Lockowitz-absent, David Simpson-aye, Frank Ottengheime-aye. 5-aye, 1-absent. Motion carried.

Frank said this is a poor way to have meeting, his connection keeps cutting out. No connectivity issues for other board members.

E. UTILITY BILLS

RATIFY WAIVING OF UTILITY BILLS FOR January-March 2020: Jamie Deutsch motioned to approve waiving of Village Utility Bills for January-March 2020, Josh Clark seconded. Roll Call Vote: Jamie Deutsch-aye, Marc Cinnamon-aye, Josh Clark-aye, Richard Lockowitz-absent, Frank Ottengheime-aye, David Simpson-aye. 5-aye, 1-absent. Motion carried.

F. FY21 APPROPRIATIONS-first reading of FY21 appropriations, Josh Clark asked if there was more time to look at these. Keith said yes there is, appropriations need to be passed within first quarter of FY21.

OLD BUSINESS

A. Investment Policy-updates included specifying funds policy covers, the liquidity, who investments may be made with, collateralization, and sustainability. Josh Clark motioned to approve the Investment Policy, Mark Cinnamon seconded. Roll Call Vote: Marc Cinnamon-aye, Josh Clark-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, David Simpson-aye, Richard Lockowitz-absent. 5-aye, 1- absent. Motion carried.

B. Office lease – 2 year lease. Josh Clark motioned to approve 2 year office lease, Mark Cinnamon seconded. Roll Call Vote: Marc Cinnamon-aye, Josh Clark-aye, Jamie Deutsch-no, Frank Ottengheime- aye, David Simpson-aye, Richard Lockowitz-absent. 4-aye, 1-no, 1-absent. Motion carried.

NEW BUSINESS

A. LIQUOR LICENSE RENEWAL

R & R PUB (CLASS A $1250)-Mark Cinnamon motioned to renew Class A License for R&R Pub, Jamie Deutsch seconded. Roll Call Vote: Marc Cinnamon-aye, Frank Ottengheime-aye, Josh Clark-aye, Jamie Deutsch-aye, David Simpson-aye, Richard Lockowitz-absent. 5-aye, 1-absent. Motion carried.

CASEYS GENERAL STORE (CLASS B $500)-Mark motioned to renew Class B liquor license for Casey’s General Store, Jamie seconded. Roll Call Vote: Jamie Deutsch-aye, Marc Cinnamon-aye, Josh Clark- aye, Richard Lockowitz-abs, Frank Ottengheime-aye, David Simpson-aye. Motion carried.

EXPRESS LANE/BP (CLASS C $750)-Mark Cinnamon motioned to renew Class C liquor license for Express Lane/BP, Jamie Deutsch seconded. Roll Call Vote: Richard Lockowitz-absent, Jamie Deutsch- aye, Josh Clark-aye, Marc Cinnamon-aye, Frank Ottengheime-aye, David Simpson-aye. 5-aye, 1-absent. Motion carried.

INDIAN OAKS COUNTRY CLUB LLC (CLASS A $1250): Mark Cinnamon motioned to renew Class A License for Indian Oaks Country Club LLC upon receipt of payment, Jamie Deutsch seconded. Roll Call Vote: Marc Cinnamon-aye, Frank Ottengheime-aye, Josh Clark-aye, Jamie Deutsch-aye, David Simpson-aye, Richard Lockowitz-absent. 5-aye, 1-absent. Motion carried.

WISTED’S COUNTRY MARKET (CLASS C $750): no response to clerk’s reminder letter sent on March 9, 2020, and no payment received. No action taken by Board.

B. Indian Creek Varsity Boys Basketball Proclamation-Village President Don Goncher read proclamation for the Indian Creek Varsity boys basketball team. Clerk will get certificates for each player and coach to the school.

C. Burn Ordinance-Don Goncher has received a few complaints/concerns about open burning within village limits. 4-1-b-8 bonfires is only burning ordinance. No action taken by Board.

ADJOURNMENT

Mark Cinnamon motioned for adjournment at 8:37PM, Josh Clark seconded. All in favor vote aye. Motion carried.

Meeting Minutes of the Village of Shabbona, Illinois submitted by Village Clerk, Jennifer Morrison.

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