DeKalb Times

Kishwaukee College Board of Trustees met July 14.

Here is the minutes provided by the board:

Members present

Ken Doubler, Linda Mason, Kathy Watkins (joined the meeting at 5:32 pm via Zoom), Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Others present

Laurie Borowicz, President; Dave Dammon, Executive Director of Campus Operations; Kayte Hamel, Executive Director of College Relations & Foundation; Jill Hansen, CFO; RJ McGarry, Executive Director of IT; Michelle Ohlinger, Executive Administrative Assistant to the President & Board of Trustees; Michelle Rothmeyer, Vice President of Student Services; Joanne Kantner, Vice President of Instruction; Judson Curry, Assistant Vice President of Instruction; Matt Weibel, Faculty

1. Opening of the Meeting

Procedural: A. Call to Order

Mr. Johnson called the meeting to order at 5:30 pm.

Procedural: B. Roll Call

Ms. Ohlinger did roll call.

2. Board Member's Electronic Attendance- Under Policy 1.05.06

Action: A. Approval of Board Member's Electronic Attendance Under Policy 1.05.06

The Board approved Ms. Watkins electronic attendance via Zoom video conference. Ms. Watkins is eligible to participate in discussion and eligible to vote on any action items during the meeting. Ms. Watkins joined the meeting at 5:32 pm.

Motion to approve Board member's electronic attendance under policy 1.05.06.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

3. Public Comment

Information: A. Public Comment

None.

4. Communications

None.

5. Presentations

Presentation: A. FY20 Goals Outcomes & "COVID Lessons Learned"

Dr. Borowicz provided highlights from the FY20 goals outcomes. The Board was also provided with a list of COVID lessons learned, compiled by various departments at the College.

The Board will be provided with the FY21 College goals at the August Board of Trustees meeting.

6. Committee Reports

Report: A. Audit Committee- None

Report: B. Executive Committee-May 26, 2020

Report: C. Finance Committee-None

Report: E. Foundation Liaisons

Dr. Hamel shared that during the month of June, the Foundation signed two new fund agreements. The Forging Foundation Scholarship will provide $6,000 for the College welding program. The second agreement, The Law Enforcement Emergency Medical Services Scholarship, donated by Joe Przybyla, instructor in the Criminal Justice and EMS programs. The scholarship will provide $3,000 in support this year for the EMS program, with preference given to a current police officer enrolled in the Emergency Medical Technician course.

Dr. Hamel stated that as of July 6, the Foundation has received 202 scholarships for the COVID-19 Student Relief Scholarship. The Foundation continues to work with current funds and with the Foundation Board, to ensure that all students whom apply, receive the scholarship.

In the month of June, the Foundation received $91,574 in donations. Donations received include the $50,000 donation for the new James Salomone Fuerst Culinary Endowment.

7. Information & Reports

Report: A. Comparison of Education Fund Revenue & Expenditures: FY'19 and FY'20

Ms. Hansen stated that year-to-date revenue is slightly ahead of year-to-date FY20 budgeted revenue, at $355,291 higher than budget. This is the time of the year when we are completing year-end adjusting entries. Year-to date expenses are under FY20 budget

Report: B. Dashboard Report

The Board was provided with the dashboard report.

Dr. Borowicz stated that enrollments for Fall are down 27%. Dr. Borowicz is hopeful that the College will see an increase in enrollments by the beginning of the school year.

Report: C. Grant Report

The Board was provided with the grant report.

Report: D. Upcoming College Events

The Board was provided with the upcoming College events.

Report: E. KEC Financial Summary

The Board was provided with the KEC financial summary.

Report: F. Facilities Report

Mr. Dammon stated that the campus renovations projects for IT and locker rooms is on schedule. The Early Learning Center project is still currently on hold.

The Metasys control system (HVAC computer controls) was upgraded in June.

Mr. Dammon shared that measures have begun to reduce water drainage runoff to the North/East side of campus, which included closing off a 4' drainage pipe using a plug and diverting the flow towards the retention area.

The drainage tile issue has been completed by Kyler Excavating. There were several problems with the drain tile located that will need to be addressed in the future to improve water drainage.

Report: G. Personnel Report

The Board was provided with the personnel report.

Ms. McCluskey stated that the College had several reductions in force's put on the list this month. As we strive to provide a secure and stable work environment, we saw the need for a reduction in force due to budget constraints and enrollment declines. The staff effected were all part-time staff.

Several employees have also announced their retirement.

Report: H. IT Report

Mr. McGarry shared that the contractors for the cell repeater system will be on campus beginning next week to finish up the project. Two providers are tentatively scheduled to be up and running by the week of July 27th. Mr. Johnson stated that it will be important to publicize that to our students.

Report: I. FOIA Report

The Board was provided with the FOIA report.

Report: J. Clery Report

The Board was provided with the annual security report. The July 1, 2020 report will be posted on the campus website.

Report: K. COVID-19 Financial Impact Report

The Board was provided with the COVID-19 financial impact report.

Ms. Hansen stated that College received $772,000 for Institutional CARES. The $96,365.14 reflects the first draw of eligible expenses. We are working on the 2nd draw of funds that should be significantly higher. The College has a year to spend the remaining balance.

Dr. Borowicz shared that the College has approx.$16,000 of student money to distribute by September 30th. We will be determining how we distribute the money and close out the balance.

Information/ Action: L. Kishwaukee College Return-to-Campus Guide

The Board was provided with the Kishwaukee College Return-to-Campus Guide.

During the Fall semester, there will not be classes on campus on Friday's to allow for a deep cleaning of the campus.

A survey will go out to students during the month of July in regard to bus usage to and from campus.

The campus will be open to students that have WiFi challenges, and the designated areas will be sanitized and cleaned regularly. Dr. Borowicz stated that 72% of classes will be online, while 28% will be on campus this fall semester.

Dr. Borowicz shared that next week, the Senior Leadership Team will discuss the Phase II and Phase III plan, in the event we return to a previous phase in the state.

The guide will be shared from the Office of the President tomorrow. Dr. Borowicz gave kudos to Ms. McCluskey, Dr. Kantner, Dr. Rothmeyer, Mr. Dammon and Ms. Campbell on their work with the Kishwaukee College Return-to-Campus Guide.

The Board of Trustees, staff and students will each receive a KC face mask prior to returning to campus.

Dr. Borowicz asked the Board for a recommendation to proceed with the Kishwaukee College Return-to-Campus Guide.

Motion to approve Kishwaukee College Return-to-Campus Guide.

Motion by Robert Hammon second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

8. Old Business

None.

9. New Business

Information: A. Tentative FY'21 Budget

The Board received the tentative FY21 budget.

Action: B. Notice of Public Hearing for FY'21 Budget

The College is required to place its tentative budget on file for public inspection and hold a public hearing on the budget in September.

Motion to approve notice of public hearing for FY'20 Budget.

Motion by Kathy Spears, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: C. Working Cash Fund Resolution

Each year in July the Board is requested to pass a resolution authorizing the College to borrow cash from its working cash fund at the beginning of the fiscal year and to transfer all funds back to the working cash fund at the close of the fiscal year.

Motion to approve working cash fund resolution.

Motion by Bobbi Burke, second by Ken Doubler.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: D. Approval of PHS Projects and Financial Update

The Board was provided with a list of projects that were moved off of the operation budget and into PHS, to save money in the operation budget.

Motion to approve PHS Projects and Financial Update.

Motion by Robert Hammon, second by Kathy Spears.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: E. Approval of MOU EMS 107-Northwestern Medicine

Dr. Kantner stated that the College will provide registration, oversight, administration, various student services and college credit for students seeking EMT instruction and training via the program.

Motion to approve MOU EMS 107-Northwestern Medicine.

Motion by Kathy Spears, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: F. Approval of Athletic Insurance Renewal

Ms. Hansen stated that to cover accidental injuries for our student athletes, the College purchases Blanket intercollegiate Accident coverage and catastrophic coverage from First Agency. They FY21 premium amount is $44,788 for coverage from August 1, 2020 to August 1, 2021. This is a 5.8% decrease from last year.

Motion to approve athletic insurance renewal.

Motion by Ken Doubler, second by Linda Mason.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: G. Approval of Bid Exception for Valves in Locker Room Remodeling Project

Mr. Dammon stated that we received 3 quotes for the additional work needed for the movement of pipes and valves as part of the locker room renovation. The lowest quote for the work was from 1 Source Mechanical Inc. They estimated cost of the professional work needed to move the piping and valves was $29,665.00, which was much less than the original $86,750.00 quote we had received.

The College will receive a credit back in contingency in the amount of $21,750.

Motion to approve bid exception for valves in locker room remodeling project.

Motion by Linda Mason, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: H. Approval of Policy Manual Revisions- 2.13.14 Harassment-Discrimination, 3.18 Student Harassment, 4.10 Equal Employment Opportunity

Ms. McCluskey stated that a request from a faculty member to add language back to three of the Board policies that were previously revised.

Dr. Hammon made a motion to waive the 2nd reading and approve all three Board policies as presented and distributed.

Motion to approve policy manual revisions- 2.13.14 Harassment-Discrimination, 3.18 Student Harassment, 4.10 Equal Employment Opportunity.

Motion by Robert Hammon, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: I. Approval of Amended College Calendar 2020-2021

Dr. Kantner stated that the recommendation is to comply with the Governors order, that the College Calendar for 2020-2021 be amended to recognize Election Day, as a state holiday. The addition of this holiday reduces the original days of instruction for the fall 2020 academic term from 76 to 75 days.

Motion to approve amended College calendar 2020-2021.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: J. Approval of FY21 ICCTA Membership Dues- 1st Installment

FY21 ICCTA Member Dues- 1st Installment $

Motion to approve FY21 ICCTA Membership Dues- 1st Installment $5,342.00. The amount due has not changed from FY20.

Motion by Robert Hammon, second by Kathy Spears.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: K. Approval of Travel Expenses for any Member of the Board of Trustees

None.

Action: L. Approval of Travel Expenses that Exceed the Maximum Allowable Reimbursement

None.

Action: M. Approval of Reimbursable Expenses Because of Emergency or Other Extraordinary Circumstances

Ms. Hansen shared that an order for lab kits for $44,700 was placed on June 15th without going to bid. These materials were needed to be able to offer science courses online in the Fall.

Motion to approve reimbursable expenses because of emergency or other extraordinary circumstances.

Motion by Kathy Spears, second by Linda Mason.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

10. Board Member Discussion

Discussion: A. 2020 ACCT Leadership Congress (9/30-10/3)

Board members expressed concern with attending the ACCT Conference if it is decided to be in-person. The College submitted a proposal to present and is still waiting to hear approval. The Board shared that they will wait to hear further information from ACCT before making a final decision to attend in September.

Discussion: B. Other

Mr. Johnson provided an update from the City of DeKalb Joint Review Board meeting.

Mr. Johnson stated that the Kishwaukee Water Reclamation District put in a request for a state grant to be applied to the sewer project. The deadline for submission has passed, and we are waiting for approval of the grant. Mr. Johnson stated that our lobbyist, Joyce Nardulli put in a request for shovel ready jobs. Ms. Nardulli is encouraging the Governor's office to make sure that our request is considered.

Dr. Borowicz provided an update from the meeting discussing work force development with Mayor Smith, DeKalb City Manager, Dr. Nicklas and Mr. Sexton with Facebook that was held on campus last week.

11. Consent Agenda

Action (Consent): A. Board of Trustees June 9, 2020 Meeting Minutes

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action (Consent): B. Summary and Report of Budgetary Revenues and Expenditures

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action (Consent): C. Accounts Payable Recap

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action (Consent): D. Investment Report

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

12. Student Representative's Report

Report: A. Student Representative's Report

The Board was provided with the student representative's report.

Dr. Rothmeyer shared that NJCAA voted on a new guideline that moves men's and women's basketball to January. At this point in time, women's and men's soccer will begin in March, women's and men's cross-country will begin in August, women's and men's golf and eSports will begin in September and bowling will begin in October. There will be no indoor practicing, gym usage or weight training occurring this fall.

13. President's Report

Report: A. President's Report

The Board was provided with the President's report.

Dr. Borowicz provided highlights from the During and After: Community Colleges and the COVID-19 Pandemic webinar on June 18th.

Dr. Borowicz had a conversation with Dr. Freeman at NIU last week, in regard to planning for the fall semester.

The Board was provided with the Kishwaukee College Fifth Day Summer report.

14. Closed Session

Action: A. Move into Closed Session

Motion to move into closed session. Closed session began at 6:53 pm.

Motion by Linda Mason, second by Robert Hammon

Final Resolution: Motion Carries

Those voting "aye": Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

15. Adjournment

Action, Procedural: A. End of Meeting

The meeting concluded at 7:46 pm.

Motion to adjourn the meeting.

Motion by Linda Mason, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

https://go.boarddocs.com/il/kish/Board.nsf/Public