DeKalb Times

Kishwaukee College Board of Trustees met Aug. 11.

Here is the minutes provided by the committee:

Members present

Ken Doubler, Linda Mason, Kathy Watkins (joined the meeting at 5:30 pm via Zoom), Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Others present

Laurie Borowicz, President; Dave Dammon, Executive Director of Campus Operations; Kayte Hamel, Executive Director of College Relations & Foundation; Jill Hansen, CFO; RJ McGarry, Executive Director of IT; Michelle Ohlinger, Executive Administrative Assistant to the President & Board of Trustees; Michelle Rothmeyer, Vice President of Student Services; Joanne Kantner, Vice President of Instruction; Judson Curry, Assistant Vice President of Instruction; Pernevlon Ellis, Interim Associate Dean

1. Opening of the Meeting

Procedural: A. Call to Order

Mr. Johnson called the meeting to order at 5:30 pm.

Procedural: B. Roll Call

Ms. Ohlinger did roll call.

2. Board Member's Electronic Attendance- Under Policy 1.05.06

Action: A. Approval of Board Member's Electronic Attendance Under Policy 1.05.06

The Board approved Ms. Watkins electronic attendance via Zoom video conference. Ms. Watkins is eligible to participate in discussion and eligible to vote on any action items during the meeting. Ms. Watkins joined the meeting at 5:32 pm.

Motion to approve Board member's electronic attendance under policy 1.05.06.

Motion by Kathy Spears, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

3. Public Comment

Information: A. Public Comment

None.

4. Communications

None.

5. Presentations

Presentation: A. FY21 Goals

Dr. Borowicz presented the FY21 goals to the Board. The Board of Trustees set Dr. Borowicz's goals during closed session during the July 14th Board meeting.

Mr. Johnson shared that he has not received notification in regard to the sewer project grant that Kishwaukee Water Reclamation District applied for. The project was added to the FY21 College goals.

6. Committee Reports

Report: A. Audit Committee- None

Report: B. Executive Committee-June 30, 2020

Report: C. Finance Committee

Report: E. Foundation Liaisons

Dr. Hamel shared that a total of 209 applications were received for the COVID-19 Student Relief Scholarship. The Foundation team is working to identify additional funding to ensure that all qualified applicants receive the minimum $500 scholarship for Fall 2020.

During the month of July, the Foundation received $152,528 in donations. Included is a $40,000 donation from Jane Danielson for the Champions Fund and At-Risk Program, $63,1000 for the Boulos Scholarship, and $42,623 from the DeKalb County Community Foundation.

The next Foundation Board meeting is August 26th, 2020 via zoom.

7. Information & Reports

Report: A. Comparison of Education Fund Revenue & Expenditures: FY'20 and FY'21

Ms. Hansen stated that year-to-date revenue is ahead of year-to-date FY21 budgeted revenue, by $19,805. Year-to date expenses are under FY21 budget. Dr. Borowicz shared that as long as the College receives state money and the projection of enrollments, the College may not need to move money from the OPEB fund.

Dr. Borowicz stated that the College will receive an additional $76,000 in funds due to the College being identified as a rising Hispanic institution.

Report: B. Dashboard Report

The Board was provided with the dashboard report.

Report: C. Grant Report

None.

Report: D. Upcoming College Events

None.

Report: E. KEC Financial Summary

The Board was provided with the KEC financial summary.

Report: F. Facilities Report

None.

Report: G. Personnel Report

The Board was provided with the personnel report. The Board congratulated Pernevlon Ellis on his new position as Interim Associate Dean, Office of Instruction.

Ms. McCluskey noted that a new column was added to the personnel report, under employee separations, detailing if a vacated position will be replaced.

Dr. Borowicz stated we received notification from the Department of Education, that the College we will continue to receive the TRIO grant for an additional five years. The Board will be presented with a 5-year history of TRIO student performance during the September Board meeting.

Report: H. IT Report

Mr. McGarry stated that the College purchased Notebook computers in the amount of $150,920, which are exempt from competitive bid per Purchasing Policy 5.11 exemption f.

Report: I. FOIA Report

The Board was provided with the FOIA report.

Report: K. COVID-19 Financial Impact Report

The Board was provided with the COVID-19 financial impact report.

Ms. Hansen stated that she received approval from Sickich in regard to valid purchases that can go against the CARES withdrawal. Sickich will be auditing all the College's CARES purchases.

8. Old Business

None.

9. New Business

Action: A Review of Closed Session Minutes

It was recommended to keep the closed session minutes from February 28, 2020 and March 10, 2020 minutes closed and destroy tapes from January 8, 2019, March 13, 2019, August 14, 2019, October 9, 2018, November 13, 2018, and December 11, 2018, which are older than 18 months.

Motion to approve keeping closed session minutes closed and destruction of closed session tapes older than 18 months.

Motion by Bobbi Burke, second by Ken Doubler

Final Resolution: Motion Carries

Those voting "aye": Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: B. Approval of Senior Leadership Team Recognition

The Board recognized Dr. Borowicz and the Senior Leadership Team for rising above and beyond their duties at the College during the COVID-19 Pandemic. Mr. Johnson recommended that President Borowicz and the Senior Leadership Team receive a similar stipend that was given to other employees at the College.

Motion to approve Senior Leadership Team Recognition.

Motion by Robert Hammon, second by Ken Doubler.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: C. Approval of Policy Manual Revision-1.03 Duties and Responsibilities of the Board

Language is added to the Board Policy 1.03- Duties and Responsibilities of the Board, to include that the Board annually establish goals, and evaluate the President's performance.

Dr. Hammon made a motion to approve and waive the 2nd reading.

Motion to approve policy manual revision-1.03 Duties and Responsibilities of the Board.

Motion by Bobbi Burke, second by Ken Doubler.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: D. Approval of Government Relations Contract

The Board was asked to approve a contract for Joyce Nardulli, Government Relations for a period from September 1, 2020 to August 31, 2021 in the amount of $24,000.

Motion to approve government relations contract.

Motion by Robert Hammon, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: E. Approval of Resolution to Adopt State Universities Retirement System Deferred Compensation Plan

A new supplemental 457 (b) defined contribution plan will be available on September 1, 2020. The new plan, SURS Deferred Compensation Plan (DCP), will provide employees an avenue to save more and generate additional income in retirement. The DCP plan complements SURS mandatory 401 (1) retirement plans. All colleges will need to have the plan implemented by June 2021.

Motion to approve the resolution to adopt state universities retirement system deferred compensation plan.

Motion by Linda Mason, second by Ken Doubler.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: F. Request for Change in PHS Funding

Last month the Board approved the project to repair the exterior walkway that runs between the A wing and B wing on the east side of the gym with the 2019 estimated cost of $29,125.00. It was requested that the price be adjusted from the previously approved PHS project to $39,000.00.

Motion to approve the request for change in PHS funding.

Motion by Bobbi Burke, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: G. Approval of Quote Exception for Concrete Walkway Repairs

Mr. Dammon stated that a quote exemption for services to be rendered under paragraph (j) of the purchasing policy #5.11 for competitive bids due to "the contract for repair, maintenance, remodeling, renovation, or construction. or a single project involving an expenditure not to exceed $50,000 and not involving a change or increase in the size, type, or extent of an existing facility". Sjostrom & Sons Inc., who is currently on campus completing other renovations, has looked at the project and provided a quote of $39,000.00 to perform work that was recommended by the structural engineer.

Motion to approve quote exception for concrete walkway repairs.

Motion by Linda Mason, second by Kathy Spears.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: H. Approval of Employment Contract

Dr. Borowicz stated that she is pleased that Mr. Ellis is stepping into his new role. Mr. Ellis participated in the Leadership Academy at the College and is currently working on his Doctorate.

Pernevelon Ellis, Interim Associate Dean $75,000.00

Motion to approve the employment contract.

Motion by Kathy Spears, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: I. Approval of Board Appointment

Thomas Portegys, Full-Time Probationary Faculty Appointment $52,531.00

Motion to approve Board Appointment.

Motion by Bobbi Burke, second by Kathy Spears.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action: J. Approval of Travel Expenses for any Member of the Board of Trustees

None.

Action: K. Approval of Travel Expenses that Exceed the Maximum Allowable Reimbursement

None.

Action: L. Approval of Reimbursable Expenses Because of Emergency or Other Extraordinary Circumstances

None.

10. Board Member Discussion

Discussion: A. 2020 ACCT Leadership Congress (10/5-10/8)

ACCT has moved the 2020 ACCT Leadership Congress to the virtual platform. Members of the Board who wish to attend, will notify Ms. Ohlinger for registration.

Discussion: B. Other

Ms. Watkins and Ms. Spears provided an update from the virtual ICCTA trustee talk meeting that was held last week.

Mr. Johnson provided an update from the City of DeKalb Joint Review Board TIF meeting held a week ago Friday.

11. Consent Agenda

Action (Consent): A. Board of Trustees July 14, 2020 Meeting Minutes

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Ken Doubler, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action (Consent): B. Summary and Report of Budgetary Revenues and Expenditures

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Ken Doubler, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action (Consent): C. Accounts Payable Recap

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Ken Doubler, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

Action (Consent): D. Investment Report

Resolution: Motion to approve consent agenda item.

Motion to approve consent agenda item.

Motion by Ken Doubler, second by Robert Hammon.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

12. Student Representative's Report

Report: A. Student Representative's Report

The Board was provided with the student representative's report.

13. President's Report

Report: A. President's Report

The Board was provided with the President's report.

The Board was provided with a link to the Kishwaukee College COVID-19 Resources page located on the web.

Dr. Kantner shared academic support services that are provided to our students. Dr. Kantner gave kudos to the staff that are helping with distribution of course materials for students over the last week.

Virtual embedded tutors have been assigned to classes, especially in math and english to help the students and faculty.

The College hosted a virtual new faculty orientation for six new faculty members.

Fall 2020 In-Service will be held virtually next week. Mr. Johnson will provide a welcome to the College and Dr. Borowicz will present an update of the FY20 College goals and present the new FY21 College goals. Partnership for College Completion will be this year's speaker. All staff will participate in breakout room activities organized by PCC.

Dr. Borowicz provided an enrollment update. Currently, we are down in our in-district new student's enrollment. The College is 54% smaller than it was 9 years ago.

Dr. Kantner shared an update of the faculty credentials for teaching courses at the College. The draft document will be shared and reviewed during the full-faculty virtual meeting tomorrow.

15. Adjournment

Action, Procedural: A. End of Meeting

The meeting concluded at 7:46 pm.

Motion to adjourn the meeting.

Motion by Linda Mason, second by Bobbi Burke.

Final Resolution: Motion Carries

Those voting “aye”: Ken Doubler, Linda Mason, Kathy Watkins, Kathy Spears, Bobbi Burke, Robert Hammon, Robert Johnson, Dakota Montavon

https://go.boarddocs.com/il/kish/Board.nsf/Public