Village of Hinckley Board met March 8
Here is the minutes provided by the board:
CALL BOARD MEETING TO ORDER: Meeting was called to order by Village President Nelson at 7:14 PM. Roll call was taken showing the following:
Present: Trustees Lou Manivong, Daniel Roop, and Mike Constant (all remote). Quorum Established. Absent: Walter Rainford.
Also Present: Village Clerk Elizabeth Losiniecki. Remote: Treasurer Maroo, Chief Gettemy, Chris Ott (EEI), Attorney Tait Lundgren, and Members of the Public.
PLEDGE OF ALLEGIANCE: The pledge to the flag was recited.
PUBLIC COMMENT on Agenda Items Scheduled for Action Only
None.
GENERAL BUSINESS
• Agenda item for discussion/approval: Regular Board Meeting Minutes from February 22, 2021 Trustee Constant moved to approve the Regular Board Meeting minutes from February 22, 2021 and Trustee Manivong seconded the motion. Roll call vote: Manivong-Aye, Constant-Aye, Roop-Aye. Motion carried.
• Agenda item for discussion/approval: Payment of Invoices Due
Trustee Manivong moved to approve the invoices as presented and Trustee Roop seconded the motion. Roll call vote: Roop-Aye, Constant-Aye, Manivong-Aye. Motion carried.
PRESIDENT’S REPORT
• Agenda item for discussion/approval: Appointment of new plan commission member Village President Nelson stated that she would like to appoint Bob Pritchard to the Planning Commission. She has spoken to Russ Kula and he is in agreement. Trustee Constant asked what Pritchard’s term would be and Nelson stated that she did not know. Constant asked if the appointment can be made and the term specified later, and Attorney Lundgren stated that would be fine. Trustee Constant moved to approve the appointment of Bob Pritchard to the Planning Commission and Trustee Manivong seconded the motion. Roll call vote: Roop-Aye, Constant-Aye, Manivong-Aye. Motion carried.
• Agenda item for discussion/approval: ORDINANCE 2021-02 AMENDING CHAPTER 6 “ALCOHOLIC BEVERAGES” OF THE MUNICIPAL CODE OF THE VILLAGE OF HINCKLEY, DEKALB COUNTY, ILLINOIS (to add Class A license and amend residency requirements for licensee)
Trustee Manivong moved to approve ordinance 2021-02 amending chapter 6 of the municipal code of the Village of Hinckley to add a Class A license and amend the residency requirements for the licensee. Trustee Roop seconded the motion. Roll call vote: Roop-Aye, Constant-Aye, Manivong Aye. Motion carried.
• Agenda item for discussion/approval: Midwest Sportsplex Variance
Trustee Constant moved to approve the variance request from Midwest Sportsplex and Trustee Manivong seconded the motion. Roll call vote: Constant-Aye, Roop-Aye, Manivong-Aye. Motion carried.
ATTORNEY REPORT
No report.
TREASURER REPORT
No report.
COMMITTEE REPORTS
Personnel
Nelson stated that interviews have been completed and a decision will be coming soon.
Finance and Economic Development
Trustee Constant stated that he had spoken to Russ Kula (Chairman of the Planning Commission) and there are several members whose terms have expired or will expire soon. These appointments, and determination of terms, should occur in conjunction with the appointment of Bob Pritchard. Nelson asked whose terms and Constant stated that Gerald Bahl’s term expired in 2018, Rodney Davis expired in July of 2020 and Daniele Marion will expire in July of 2021. Nelson asked Clerk Losiniecki why she is just finding out about the expired terms and Losiniecki stated that it had just been discovered last week. Nelson stated that the new Village President will have to make the new appointments in May.
Constant stated that the Code of Ordinances has two separate instances/definitions for the Planning Commission. One of the definitions did not get modified in 2017 when the code was updated (by the former attorneys) specific to the Planning Commission. Attorney Lundgren stated that the oversight can be easily resolved.
Constant stated that the Village has incurred over $1000.00 in attorney fees related to the Midwest Sportsplex variance request. He stated that the code of ordinances stipulates that applicants are liable for expenses associated with the variance process, including meetings and fees. The ordinance requires that applicants open an escrow account, but that requirement is often waived. Constant recommends that the Sportsplex pay for the newspaper publication of the notice ($118.00) and that the attorney fees and meeting fees (in excess of $1000.00) be waived. He stated that the Sportsplex will still be responsible for the permit fees. Attorney Lundgren stated that waiving of the fees will have to be voted on at the next meeting.
Discussion continued and Manivong asked how other variance fees have been assessed. Constant stated that the fees are usually passed on to the applicant and Clerk Losiniecki responded that, since the Crest annexation, escrow accounts have not been required. She stated that the establishment of an escrow account is appropriate when the fees associated with the request are anticipated to be high. She indicated that, in this case, it was difficult to anticipate the attorney fees. Nelson asked how much the attorney fees are and Constant stated, in excess of $1000.00. Nelson asked how much the publication fees was, and Constant stated $118.00. Nelson stated that it is not fair to make the Sportsplex pay the fees when no one else was made to pay the fees and Constant stated that other applicants have paid the fees and that the requirement is in the Village Code. Roop stated that the Village should be upfront with applicants about fees and Manivong stated that the Village should try to recoup some of the losses. Constant reiterated that the costs associated with variance requests is specifically outlined in the Village code. Losiniecki clarified that the Village does not issue an invoice to the applicant until after all meetings have been held and associated costs have been determined.
She further confirmed that other applicants for variance have been presented with invoices that included meeting fees, publication fees, and professional services. Constant stated that he would like this on the next agenda for approval.
Public Safety
No report.
Streets & Alleys
• Agenda item for discussion/approval: BLR 09150 IDOT Pay Request 2019 Route 30 Roadwork – MFT $24,983.00
Chris Ott stated that this is for the Route 30 roadwork that was done in 2019 and was previously approved. Trustee Constant noted that this invoice was in the invoice batch that was approved earlier. Chris Ott stated that the payment should not be sent to IDOT until all forms have been submitted and approved by IDOT.
Buildings, Grounds & Parks
No report.
Water & Sewer
Manivong stated that AirCell is still interested in putting an antenna on the water tower after the repairs are complete. He will present the information to the Board of Trustees at a future meeting.
PUBLIC COMMENT
None.
OPEN DISCUSSION
None.
ADJOURMENT
Motion: Trustee Roop moved to adjourn the meeting at 7:50pm. Trustee Manivong seconded the motion. Roll call vote: Roop-Aye, Manivong-Aye, Constant-Aye. Motion carried. The next Regular Board Meeting will be held on March 22, 2021.
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