DeKalb Times

Village of Kingston Board of Trustees met July 17.

Here are the minutes provided by the board:

1. CALL MEETING TO ORDER

President Lynch called the meeting to order at 7:00 p.m.

2. PLEDGE OF ALLEGIANCE

President Lynch led the Pledge of Allegiance.

3. ROLL CALL

Present: President John Lynch, and Trustees Frank Altmaier, Dale Coughran, and Joe Hengels, Howard Lyle, Steve VanBuren

Absent:

Others in Attendance: Clerk Sandie Maahs, Village Attorney Kevin Buick, and Police Chief Gerald Taft

4. AGENDA ADDITIONS OR CORRECTIONS

5. OMNIBUS VOTE AGENDA

a. Minutes from June 19, 2023

b. Minutes from July 3, 2023

c. Minutes from August 15, 2022

d. Treasurer’s Report

e. Warrants/Bills Payable

Trustee VanBuren made a Motion to Approve the Omnibus Agenda Items d and e. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Trustees Altmaier, Coughran, Hengels, Lyle, VanBuren

Nays: 0

Absent: 0

6. ITEMS REMOVED FROM THE OMNIBUS AGENDA

a. Minutes from June 19, 2023

b. Minutes from July 3, 2023

c. Minutes from August 15, 2022

Trustee Hengels inquired as to why the Board was voting on each of the minutes at this time, and Clerk Maahs explained that the Minutes from July 3, 2023 and June 19, 2023 are the current minutes to be voted on, and that the Minutes from August 15, 2022 are on the agenda for approval as no record could be located confirming that the minutes had previously been approved. Trustee Coughran made a Motion to Approve Omnibus

Agenda Items a, b, and c. Trustee Altmaier seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Trustees Altmaier, Coughran, Hengels, Lyle, VanBuren

Nays: 0

Absent: 0

7. CITIZENS COMMENTS

8. OLD BUSINESS

a. Discussion on Property Maintenance (Updates and issues)

b. Discussion on Windhaven Subdivision Flooding/DNR Status

President Lynch shared that the Illinois Department of Natural Resources hopes to have something to the Village by August or September.

9. NEW BUSINESS

a. Discussion and possible approval of Warrant List for Items Over $500.00 dated July 17, 2023

Trustee Hengels made a Motion to Approve the Warrant List for Items Over $500.00 dated July 17, 2023. Trustee VanBuren seconded the Motion. Trustee Hengels and President Lynch discussed the pump replacement costs. Motion passed on the following roll call vote:

Ayes: 5 - Trustees Altmaier, Coughran, Hengels, Lyle, VanBuren

Nays: 0

Absent: 0

b. Discussion and possible approval of Resolution No. 2023-05 - A Resolution Approving and Authorizing Execution of a Professional Services Agreement Between the Village of Kingston and HR Green, Inc. for 2023/2024 Village Engineering Services (General Consultation Services)

Trustee Hengels made a Motion to Approve Resolution No. 2023-05 - A Resolution Approving and Authorizing Execution of a Professional Services Agreement Between the Village of Kingston and HR Green, Inc. for 2023/2024 Village Engineering Services (General Consultation Services). Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Trustees Altmaier, Coughran, Hengels, Lyle, VanBuren

Nays: 0

Absent: 0

c. Discussion and possible approval of $2,500.00 contribution to DeKalb County Soil and Water Conservation for watershed-based planning

President Lynch shared that the contribution was budgeted and that participation in the watershed-based planning will assist with future Illinois Environmental Protection Agency funding. Trustee Hengels made a Motion to Approve a $2,500.00 contribution to DeKalb County Soil and Water Conservation for watershed-based planning. Trustee VanBuren seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Trustees Altmaier, Coughran, Hengels, Lyle, VanBuren

Nays: 0

Absent: 0

d. Discussion and possible approval of Resolution No. 2023-06 - A Resolution Approving and Authorizing Execution of Audit Engagement Letter with Roger E. Wooten, CPA Trustee Coughran made a Motion to Approve Resolution No. 2023-06 - A Resolution Approving and Authorizing Execution of Audit Engagement Letter with Roger E. Wooten, CPA. Trustee Altmaier seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Trustees Altmaier, Coughran, Hengels, Lyle, VanBuren

Nays: 0

Absent: 0

e. Discussion and possible approval of Ordinance No. 2023-06 - An Ordinance Amending Chapter 78, “Utilities,” in the Kingston Municipal Code

Clerk Maahs shared that in addition to moving any utilities fees listed in the ordinances to an Annual Fee Ordinance, there are changes to match current practices. The Board will hold off on voting until the next meeting.

f. Discussion and possible approval of Ordinance No. 2023-07 – An Ordinance Establishing Fees, Charges, Fines, Penalties, and Other Regulatory Measures (Annual Fee Ordinance) The Board discussed the out-of-Village rate, connection fee increases, and annual water rate increase, and asked for the Village Engineer to provide input on the rates/fees. Trustee Lyle confirmed that the Village will cover the meter replacement fee for malfunctioning meters and that the property owner would be responsible for damaged meters. The Board will hold off on voting until the next meeting.

10. ADJORN TO CLOSED SESSION

11. ADJOURNMENT

Trustee Hengels made a Motion to Adjourn. Trustee Lyle seconded the Motion. Motion passed on the unanimous voice vote of those present at 7:35 p.m.

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