DeKalb Times

Village of Kingston Board of Trustees met Aug. 21.

Here are the minutes provided by the board:

1. CALL MEETING TO ORDER

President Lynch called the meeting to order at 7:00 p.m.

2. PLEDGE OF ALLEGIANCE

President Lynch led the Pledge of Allegiance.

3. ROLL CALL

Present: President John Lynch, and Trustees Frank Altmaier, Dale Coughran, and Joe Hengels, and Howard Lyle

Absent: Trustee Steve VanBuren

Others in Attendance: Clerk Sandie Maahs, Village Attorney Kevin Buick, and Village Engineer Tim Gualandri

4. AGENDA ADDITIONS OR CORRECTIONS

Trustee Altmaier asked that ‘Invoice Questions from Last Meeting’ be added to the agenda.

5. OMNIBUS VOTE AGENDA

a. Minutes from August 7, 2023

b. Minutes from June 20, 2022

c. Treasurer’s Report

d. Warrants/Bills Payable

Trustee Hengels made a Motion to Approve the Omnibus Agenda. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 - VanBuren

6. CITIZENS COMMENTS

8. NEW BUSINESS

a. Discussion and possible approval of Warrant List for Items Over $500.00 dated August 21, 2023

Trustee Hengels made a Motion to Approve Warrant List for Items Over $500.00 dated August 21, 2023. Trustee Altmaier seconded the Motion. Motion passed on the following roll call vote: 

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle 

Nays: 0

Absent: 1 - VanBuren

b. Discussion and possible approval of Resolution No. 2023-08 - A Resolution Authorizing the Destruction of Closed Session Tapes

Trustee Coughran made a Motion to Approve Resolution No. 2023-08 - A Resolution Authorizing the Destruction of Closed Session Tapes. Trustee Lyle seconded the Motion. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 - VanBuren

c. Discussion and possible approval of Resolution No. 2023-09 - A Resolution Approving and Reviewing Executive Session Meeting Minutes

Clerk Maahs shared that the Resolution will be voted on after closed session.

d. Discussion and possible approval of Resolution No. 2023-10 – A Resolution Approving and Authorizing Execution of Quote/Invoice from Patrick Carroll Painting for Painting of Public Works Building and Village Hall Building

Trustee Hengels made a Motion to Approve Resolution No. 2023-10 – A Resolution Approving and Authorizing Execution of Quote/Invoice from Patrick Carroll Painting for Painting of Public Works Building and Village Hall Building. Trustee Lyle seconded the Motion. President Lynch confirmed that the painting is for the buildings and the roofs of both Village Hall and the Public Works Building. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 - VanBuren

e. Discussion and possible approval of Ordinance No. 2023-09 - An Ordinance Authorizing the Disposition of Personal Property (Cell Phones)

Trustee Coughran made a Motion to Approve Ordinance No. 2023-09 - An Ordinance Authorizing the Disposition of Personal Property (Cell Phones). Trustee Lyle seconded the Motion. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 - VanBuren

f. Discussion on draft letter to residents regarding water/sewer rate increases The Board discussed the draft letter to residents and President Lynch will update letter based on conversation for presentation of updated letter at next meeting.

Engineer Gualandri discussed income generating waste plant, waste plant options, and option to view algae wheel plant. The Board and Engineer Gualandri discussed combing water Wells 5 and 6 (River Oaks Subdivision) and Wells 2 and 3 (main Village area) using force main to improve water system and may alleviate the need for an iron removal system. Trustee Altmaier suggested site visits for the Board to familiarize them with the system.

g. Invoice Questions from Last Meeting

President Lynch clarified the invoices from the previous meeting and the Board agreed that all the invoices were appropriate.

9. OLD BUSINESS

a. Discussion on Property Maintenance (Updates and issues)

b. Discussion on Windhaven Subdivision Flooding/DNR Status

Engineer Gualandri shared that Department of Natural Resources said that the Village should have a recommendation in October.

c. Discussion and possible approval of Ordinance No. 2023-06 - An Ordinance Amending Chapter 78, “Utilities,” in the Kingston Municipal Code

Trustee Hengels made a Motion to Approve Ordinance No. 2023-06 - An Ordinance Amending Chapter 78, “Utilities,” in the Kingston Municipal Code. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 - VanBuren

d. Discussion and possible approval of Ordinance No. 2023-07 – An Ordinance Establishing Fees, Charges, Fines, Penalties, and Other Regulatory Measures (Annual Fee Ordinance) Trustee Hengels made a Motion to Approve Ordinance No. 2023-07 – An Ordinance Establishing Fees, Charges, Fines, Penalties, and Other Regulatory Measures (Annual Fee Ordinance). Trustee Altmaier seconded the Motion. The Board discussed the fees for Out of Village users, connection fees, and reassessing the fees yearly. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle 

Nays: 0

Absent: 1 – VanBuren

The Board and Engineer Gualandri discussed ways of communicating the new rates to the public prior to the January 1, 2024 start date.

10. ADJOURN TO CLOSED SESSION

Trustee Hengels made a Motion to Go Into Closed Session under 2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote at 8:15 p.m.:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 – VanBuren

Trustee Coughran made a Motion to Come Back Into Open Session. Trustee Hengels seconded the Motion. Motion passed on the following roll call vote at 8:26 p.m.:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle 

Nays: 0

Absent: 1 – VanBuren

New Business Items “c” - Discussion and possible approval of Resolution No. 2023-09 - A Resolution Approving and Reviewing Executive Session Meeting Minutes

Trustee Coughran made a Motion to Approve Closed Meeting Minutes dated March 21, 2022, September 19, 2022, and March 6, 2023 as Presented. Trustee Altmaier seconded the Motion. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle 

Nays: 0

Absent: 1 – VanBuren

Trustee Coughran made a Motion to Approve Resolution No. 2023-09 - A Resolution Approving and Reviewing Executive Session Meeting Minutes, as Amended. Trustee Lyle seconded the Motion. Attorney Buick clarified that the amendment to open minutes dated March 21, 2022, September 19, 2022, and March 6, 2023. Motion passed on the following roll call vote:

Ayes: 4 - Trustees Altmaier, Coughran, Hengels, Lyle

Nays: 0

Absent: 1 – VanBuren

11. ADJOURNMENT

Trustee Hengels made a Motion to Adjourn. Trustee Coughran seconded the Motion. Motion passed on the unanimous voice vote of those present at 8:28 p.m.

https://drive.google.com/drive/folders/1AiRrDAa-J7MVB8KmV3ygyCsrBdU8CI0r