DeKalb Times

Belvidere Community Unit School District 100 Board of Education met Aug. 18.

Here is the agenda provided by the board:

A. Call Regular Meeting of the Board of Education to Order 

1. Call to Order 

B. Closed Executive Session of the Board of Education from Section 2 of the Open Meetings Act

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body - 5 ILCS 120/2(c)(1), 

2. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired - 5 ILCS 120/2(c)(5) 

3. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting - 5 ILCS 120/2(c)(11)

C. Reconvene in Open Session

1. Call to Order

2. Meeting Norms & Board Protocols

3. Approval of the Agenda

D. District Celebrations

1. Honoring the Comfort Dogs

Lutheran Church Charities (LCC) has been an enormous support for our school district students and staff in times of great loss such as the loss of a student or staff member. The LCC K-9 Comfort Dogs division connects us with comfort dogs and their handlers as we invite them into our schools during times of grief and mourning. Often called on a last minute notice, these dogs and handlers arrive immediately to our buildings to provide essential care and comfort to our students and staff. After every incident, staff always reflect on the key role the dogs play in our healing process. Thank you to LCC K-9 Comfort Dogs for your service and support of Belvidere School District 100. Submitted by Dr. Megan Johnson

 Mary & Gary Sullivan

 Shadrach & Jeff Suzuki / Melissa Weiss

 Samson & Denise Anderson

 Abednego & Cheri Blazek

2. Board Shout Outs

Description: The following people have been nominated by their peers for going above and beyond in District 100! Thank you all so much for continuing to send in your shout outs to recognize our outstanding staff here in D100. 

 Kaylla Klimek - Buildings & Grounds - Kaylla has consistently shown the ability and willingness to go above and beyond in support of us in the maintenance department. Whether it is assisting in ordering parts or the tools we need, or help with troubleshooting access control issues, we can always count on Kaylla to come through for us. Her quick responses to any needs or questions make a huge impact on our ability to address issues within the district. Submitted by Collin Crull

3. Board Celebrations

E. Board of Education Committee Reports

1. Business Services - August 4

2. Educational Services - August 6

3. Policy & Personnel - August 14

F. Hearing of Visitors

1. Public Comment - Limit to THREE (3) Minutes of Speaking

G. Consent Action Items

1. Approval of Consent Agenda Items

2. Minutes

 Regular Meeting of the Board of Education, July 21 7-21-2025

 Closed Executive Session, July 12

 Special Meeting of the Board of Education - Board Retreat, July 22 

 Closed Executive Session, July 22

3. Personnel Report

3. Personnel Report 

Background: Policy 5.30 requires the Superintendent to make hiring recommendations to the Board of Education. Policy 5.200 requires the Superintendent to make dismissal recommendations to the Board of Education.

4. Financial Reports 

Policy 4.10 requires the Superintendent or designee to supply monthly financial reports. Included in this report are year-to-date and month-to-date revenue and expenditure reports, fund balance report, investment report, and grant payments. 

Approve the financial reports for July 2025

5. Bills

Background: Policy 4.50 requires the Superintendent or designee to supply monthly due and payable bills. Included in this report are:

 Board Payables

 Paid Since Last Meeting

6. Microsoft Renewal

The renewal is up for our Microsoft Licensing for Desktops, Servers, and Office for the District. Attached below is a 1 year quote renewal to continue services at $49,010.65. 

Approval of the Microsoft Renewal Agreement in the amount of $49,010.65 as presented. 

7. Agape Therapies & Educational Services Contract

Approve the attached contract with Agape Therapies. 

8. ECRA Contract Renewal

With the signing of PA104-0020 on July 1, 2025, inclusion of student growth data is now optional and subject to local discretion. While the District would have preferred to reevaluate its related ECRA services, the final signing of the law occurred after the 90-day cancellation window specified in our agreement with ECRA. Therefore, we will need to maintain the current contract for one more year.

9. Fuel Bid Approval

Approve Petroleum Traders for the 25-26 Contract 

10. Excess Property Disposal - BNHS

Policy 4:80 requires the Board of Education to approve the disposal of District Property. Belvidere North High School seeks approval to dispose of a paper-folding machine that is past its useful life and inoperable. The schools are using alternative methods for mailing, therefore a replacement is not necessary. 

Recommendation to the Board to approve. 

11. Excess Property Disposal - Facilities 

Policy 4:80 requires the Board of Education to approve the disposal of District Property. The Facilities Department seeks approval to auction a truck and plow that is no longer in use. This vehicle is the oldest in our fleet and has become increasingly unreliable. This vehicle does not need to be replaced at this time due to the van purchases previously approved for the new staff. Upon Board approval for the disposal, we plan to auction the vehicle, where we have previously had success with larger items.

Recommendation to the Board to approve. 

12. Request for Fundraisers

Background: Policy 8:80 requires individuals to obtain a preacceptance commitment from the Board of Education for any fundraising attempt identifying the District or any school as a beneficiary if the gifts will exceed $1000. Below are such fundraising activities seeking a pre-acceptance commitment. 

 Belvidere High School Boys Golf - SNAP Fundraising 

 Belvidere North High School Cheerleading - Junior Camp 

Superintendent Recommendation: Approve attached requests.

H. Roll Call Action Items

1. 2:80 Board Member Oath and Conduct

2. 2:130 Board-Superintendent Relationship

3. 3:50 Administrative Personnel Other Than the Superintendent

4. 7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students Part-Time Attendance 

5. 7:90 Release During School Hours

6. 7:140 Search and Seizure

7. 7:325 Student Fundraising Activities

8. 8:80 Gifts to the District

9. District 100 Board Protocols and Board-Superintendent Communication Expectations

10. Appointment of District Treasurer

Appoint Jo Ann Armstrong as the Treasurer for the Belvidere Community Unit School District Board of Education. 

11. Intergovernmental Agreement for School Resource Deputy between School District 100 and Boone County Sheriff

The Administration recommends the approval of the Intergovernmental Agreement for School Resource Deputy between School District 100 and Boone County Sheriff 

12. Intergovernmental Agreement for School Resource Deputy Between School District 100 and City of Belvidere

The Administration recommends the approval of the Intergovernmental Agreement for School Resource Deputy between School District 100 and City of Belvidere. 

13. District 100 Handbook

Each year, the District Handbook is revised for parents and students with the most up-to-date information, District-level policies, and connections to statewide 

PRESS policies. PRESS IASB refers to the Policy Reference Education Subscription Service (PRESS) provided by the Illinois Association of School Boards (IASB) Policy Services. It is an online resource designed to support school board members, administrators, and school attorneys with policy-related information and resources. 

There are some possible revisions that could be made available in August based on July legislation that has been approved.

This will be located on the District 100 website under the PARENTS tab.

Approve District 100 Handbook 

14. ACT Practice Test & Teacher Training

This proposal outlines a partnership with MasteryPrep to provide access to their Practice Testing & Analysis platform and comprehensive professional development. The professional development includes training staff on the platform's use and an inperson session during the October SIP Day, focusing on instructional techniques, test-prep strategies, and resources for high school staff. 

Approve the attached agreement with MasteryPrep for their Practice Testing and Analysis platform, system training, teacher resource guides, and the in-person professional development session.

15. Youth Mental Health Screener - MOA with Maro & West 4 

Maro provides risk detection for youth mental health through a screening process. West 40 currently has grant funds to cover the cost of screening students. Through a MOA, we are able to join the partnership and consider screening students this school year at no cost. *Any screening involves informing parent/student prior to participation with an opt out option.

Approve the MOA to allow our high schools time to learn about the screening process and explore the platform at no cost. 

16. Possible Action to approve the revised scope for Phase 1 of the Facility Master Plan

Possible action to approve the revised project scope for Phase 1 of the Facilities Master Plan as presented 

17. Proposed Approval of Non-Certified Substitute Pay Rates 

Every year we review pay rates for our substitutes in order to remain regionally competitive. After reviewing our sub rates, we determined that in order to remain regionally competitive we needed to increase our non-certified sub rates. 

Our certified substitute teacher rates, including our permanent building subs, remain competitive with other districts within the region, so we are not currently recommending any adjustments. We will review all sub rates again next spring as we do annually. 

Approve the recommendation for the non-certified substitute pay rates for the 2025-2026 school year. 

18. Possible Action to Approve the 2025-2026 Administrative Contract for 9-Month Dean at Belvidere South Middle School

Approve 2025-2026 Administrative Contract for 9-Month Dean at BSMS. 

19. Possible Action to Approve Purchase of Real Estate 

I. Board Discussion 

1. Board Workshops

Discussion on the implementation of Board Workshops as a structured setting for in-depth board discussions and collaborative problem-solving. The purpose is to create dedicated opportunities for board members to engage in focused dialogue, review relevant information, and track data over time to inform decision-making and strategic planning.

2. Upcoming Contract Renewals & Reports

Submitted By: Dr. Schug

Description: Linked here is a list of annual reports and contracts.

Administration is working to add contracts in excess of $25,000 to this list for regular review by the board.

Below are contracts in excess of $25,000 that will possibly need future approval that are being reviewed for the list as well.

 Capital Expenditures

 Curriculum Renewals

 Content Filtration Renewal

 Microsoft Renewal

 ClassLink Integration

 iStation Renewal

 Elevation Renewal

 Learning A-Z

J. Administration Reports

1. Superintendent Comments

2. Strategic Plan Updates

Submitted By: Dr. Schug

Description: Each month the administration will provide a review of the District's progress to achieve the goals of the strategic plan. Each goal is aligned to a committee, and at each meeting of each committee, the progress on that goal will be shared with the committee for feedback and reflections.

 Goal 1: Academic Achievement and Growth - Educational Services Committee

 Goal 2: Learning Environment - Educational Services

Committee

 Goal 3: Family and Community Partnerships - Parent Teacher Advisory Committee

 Goal 4: Policy and Personnel - Premier Workforce

 Goal 5: Operational Resources - Business Services and Long Term Facilities Planning

This monthly presentation, the District's scorecard, and the Schools' Scorecard provide key updates about the school district's progress to implement the strategic plan.

3. Instructional Materials Annual Report - 6:210

4. D100 5 Essentials 2025 Summary 

Belvidere CUSD 100’s 2025 Illinois 5Essentials results show steady, districtwide improvement across all five essential areas, moving closer to a “Strong” rating but remaining in the “Neutral” range. Strengths include collaborative teaching, effective leadership, improved perceptions of safety, and more engaging English instruction. Areas needing targeted attention include raising postsecondary expectations, strengthening family engagement, enhancing academic personalism, and improving math instruction.

5. District 100 FY26 Tentative Budget

6. 3:70 Succession of Authority

7. School Activity Reports

8. Department Highlights

9. FOIA Log

10. A Look Ahead to Upcoming Board Meeting & Events

 Potential Special Meeting of the Board of Education - September 4

 Parent Teacher Advisory Committee Meeting - September 12

 Regular Meeting of the Board of Education - September 15

 Potential Special Meeting of the Board of Education - October 2

 Regular Meeting of the Board of Education - October 20

 Potential Special Meeting of the Board of Education - November 6

 Regular Meeting of the Board of Education - November 17

 Potential Special Meeting of the Board of Education - December 4

 Regular Meeting of the Board of Education - December 15

 Regular Meeting of the Board of Education - January 20

 Potential Special Meeting of the Board of Education - February 5

 Regular Meeting of the Board of Education - February 17

 Potential Special Meeting of the Board of Education - March 5

 Regular Meeting of the Board of Education - March 16

 Potential Special Meeting of the Board of Education - April 2

 Regular Meeting of the Board of Education - April 20

 Potential Special Meeting of the Board of Education - May 7

 Regular Meeting of the Board of Education - May 18

 Potential Special Meeting of the Board of Education - June 4

 Regular Meeting of the Board of Education - June 15

K. Adjournment

1. Motion to Adjourn

https://district100.community.highbond.com/portal/