Village of Hinckley Committee of the Whole Met Dec. 14.
Here is the minutes provided by the committee:
CALL BOARD MEETING TO ORDER: Meeting was called to order by Village President Nelson at 7:35 PM. Roll call was taken showing the following:
Present: Trustees Walter Rainford, Lou Manivong and Mike Constant. Quorum Established. Absent: Daniel Roop.
Also Present: Village Clerk Elizabeth Losiniecki, Chief Gettemy, Ceneca Wagner, Chris Ott (EEI), Attorney Tait Lundgren, and Members of the Public.
PUBLIC COMMENT on Agenda Items Scheduled for Action Only
None.
GENERAL BUSINESS
Agenda item for Discussion: Committee of the Whole meeting minutes from 11/23/20 Trustee Constant moved to approve the 11/23/20 minutes and Trustee Rainford seconded the motion. Roll call vote: Rainford-Aye, Constant-Aye, Manivong-Aye. Motion carried.
PRESIDENT’S REPORT
President Nelson stated that there will be a library meeting to discuss the donation of the “Marwaha Building”.
ATTORNEY’S REPORT
None.
ENGINEER’S REPORT
Chris Ott stated that the four vendors attended the pre-bid meeting for the elevated water storage tank project. The bid opening is December 17th at 11:00am at the Village Hall. He suggested that this should be on the agenda for approval at the first meeting in January.
COMMITTEE REPORTS
° Personnel
None.
° Finance & Economic Development
Agenda item for Discussion and Recommendation regarding Proposal for Funds Distribution(s) to Local Businesses
Trustee Constant stated that Treasurer Maroo had suggested a possible a distribution of a percentage of sales tax revenue to local businesses. Maroo is working on the proposal and it should be available for presentation at the first meeting in January.
° Public Safety
No report.
° Streets & Alleys
Agenda item for Discussion and Recommendation regarding Street Repair Program Chris Ott stated that the street priority list was put together in 2018 and should be reviewed and updated. He also stated that the Village needs to determine how much will be spent on street repair. President Nelson inquired regarding South Garfield Street being on the priority list and the scheduling of the fire hydrant replacement. There was a discussion about whether the hydrant needed to be moved and Trustee Constant stated that he had discussed the subject with Dale Youngers. Youngers indicated that the existing area was more than adequate. Nelson asked why South Garfield was at the top of the priority list and Wagner stated that it’s not first on the list but close. Nelson stated that she doesn’t want people thinking that South Garfield is a top priority because of Midwest Facilities and Construction. Nelson asked the Board how much they want to spend on street repair and Constant that Treasurer Maroo had put together an estimate which included borrowed funds from 2021. Chris Ott confirmed that the Village can spend 2021 MFT money on street repair. He reminded the Board that there is an outstanding invoice from the State for the Route 30 work that has not yet been received and that money will need to be reserved for salt and snow removal. Constant estimated that there will approximately $290,000.00 available through April 2022 and recommended spending a large portion of that on street repair. There was additional discussion about what expenses were considered in the available funding estimate. Constant stated that Maroo recommends spending as much as possible before road repairs fall too far behind. There was additional discussion about street priorities and the Trustees agreed that Chris Ott and Ceneca Wagner would reassess the streets and present findings at the next Committee of the Whole meeting with the expectation that the repair work will be on the agenda for approval at the Regular Board meeting at the end of January.
° Buildings, Grounds & Parks
No report.
° Water & Sewer
No report.
PUBLIC COMMENT
None.
OPEN DISCUSSION
None.
ADJOURMENT
Motion: Trustee Rainford moved to adjourn the meeting at 8:09 pm. Trustee Manivong seconded the motion. Roll call vote: Rainford-Aye, Constant-Aye, Manivong-Aye. Motion carried. The next Committee of the Whole Meeting is scheduled for January 11, 2021, immediately following the Regular Board Meeting.
https://hinckleyil.com/vertical/sites/%7B010B6357-E152-4A43-AD03-56D178F14B55%7D/uploads/12-14-20_FINAL_CoTW_MINUTES.pdf
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