DeKalb Times

Village of Hinckley Board of Trustees met Aug. 26.

Here are the minutes provided by the board:

Present: Sarah Quirk, Jennifer Klambauer, Russell Kula, Steve Gayhart, Alyssa Prickett. Quorum Established.

Absent: Mike Constant

Also Present: Brandon Kramer (EEI), Attorney, Marc J. Struss, and Members of the Public.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance to the flag was recited.

PUBLIC COMMENT (Agenda Items Scheduled for Action Only)

Larry Menz of Hinckley related he does not believe it is necessary to purchase a new public works truck when a new truck was purchased in 2024. He further related there is no evidence (via FOIA Request) that shows the older truck is in disrepair.

GENERAL BUSINESS

DISCUSSION / APPROVAL OF THE AUGUST 26, 2024 REGULAR BOARD MEETING MINUTES: Interim President Quirk asked for a motion to approve the August 12, 2024 Regular Board Meeting minutes as written. Trustee Kula moved to approve the August 12, 2024 Regular Board Meeting minutes, which was seconded by Trustee, Gayhart.

ROLL CALL VOTE: Quirk-Aye, Klambauer- Aye, Kula-Aye, Gayhart-Aye, Prickett-Aye. Motion Carried. 

DISCUSSION / APPROVAL PAYMENT OF INVOICES DUE:

Quirk moved to approve the payment of the invoices due, seconded by Prickett. 

ROLL CALL VOTE: Klambauer- Aye, Kula-Aye, Gayhart-Aye, Prickett-Aye, Quirk-Aye. Motion Carried.

PRESIDENT’S REPORT:

For Discussion / Approval: DeKalb County Intergovernmental Agreement – Street Salt Kula moved to approve the intergovernmental agreement, seconded by Klambauer. 

ROLL CALL VOTE: Pricket-Aye, Kula-Aye, Gayhart-Aye, Quirk-Aye, Klambauer-Aye. Motion Carried.

Interim President Quirk extended the Board’s condolences to Deputy Clerk Kathy Michaels on the passing of her father, Rick Fidler.

Quirk advised the Board that the DeKalb County Economic Development Corp. is seeking their yearly contribution. She will see what past contributions have been and if they are within her spending limits, she will make the contribution. The board agreed.

ATTORNEY’S REPORT

No Report.

CLERK’S REPORT

No Report.

ENGINEER’S REPORT

No Report

TREASURER REPORT

Treasurer Maroo advised that we are three months into the new year and there is nothing unusual to report. He stated that the audit report should be available for a September meeting.

COMMITTEE REPORTS

Public Safey

For Discussion / Approval: Ratification of the Police Dept. Technology Grant Expenditure Chief Gettemy advised that this item is to ratify the expenditure that was agreed upon at the August 12th meeting. Quirk moved to ratify the grant expenditure, seconded by Klambauer. 

ROLL CALL VOTE: Kula-Aye, Gayhart-Aye, Quirk-Aye, Klambauer-Aye, Prickett-Aye. Motion Carried.

Finance and Economic Development

No report.

Streets & Alleys

For Discussion / Approval New Public Works Truck – Ratification of Expenditures Dated 06/12/24 After a brief discussion, Maroo clarified to the board that this item is to ratify the previous expenditure, not to approve the purchase of a new (second) Public Works Truck. Trustee Kula moved to ratify the June 12 public works truck expenditure, seconded by Klambauer. 

ROLL CALL VOTE: Gayhart-Aye, Quirk-Aye, Klambauer-Aye, Prickett-Aye, Kula-Aye. Motion Carried.

For Discussion / Approval Sidewalk Repair Program

Kula stated that he met with Phillip from Safe Step where they walked along the sidewalks (both sides) on McKinley Ave. from Rees (east) to Maple (west). The repair cost would be approx. $8000.00 to $10,000.00 dollars for one mile of sidewalk. During the board discussion they decided it would be advantageous to begin on McKinley and prioritize the sidewalks that are used for safe routes to school. Trustee Kula further advised the board that he spoke with the Plano public works director who advised he is very happy with Safe Step. Brandon Kramer, EEI, stated that this is a good start, but advised to avoid the streets that are known to be on future road programs because those sidewalks would be replaced when the road is repaired. The Safe Step program would begin in late October or early November. Kula is waiting on two other quotes for total replacement of sidewalks. Kula moved to accept the sidewalk program with Safe Step, not to exceed $8000.00 for the year, which was seconded by Prickett. 

ROLL CALL VOTE: Quirk-Aye, Klambauer-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye. Motion Carried

Buildings, Grounds & Parks

No Report

Water & Sewer

For Discussion / Approval Fire Hydrant Replacement & Paint

Gayhart advised that he does not have all the quotes for paint and replacement costs. When the quotes are received, he will put this item on the agenda.

Personnel

CLOSED SESSION

At 7:33pm, Quirk moved to enter into closed session pursuant (to the extent permitted by 5 ILCS 120/2a of the Illinois Open Meetings Act) pursuant to §5 ILCS 120/2(c)(1), [Discussion of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body), which was seconded by Trustee Klambauer.

ROLL CALL VOTE: Klambauer-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye. Motion Carried

RECONVENE REGULAR BOARD MEETING

At 7:47pm, the Board returned from closed session. Quirk moved to reconvene the Regular Board meeting and Prickett seconded the motion. 

ROLL CALL VOTE: Prickett-Aye, Kula-Aye, Quirk-Aye, Gayhart-Aye, Klambauer-Aye. Motion carried. 

For Discussion / Approval Village Hall & Public Works Employee Pay Increases Quirk moved to approve a 6.5% pay increase for Village Hall & Public Works Employees, based on hourly salary, excluding any health insurance differential pay. The motion was seconded by Klambauer.

ROLL CALL VOTE: Quirk-Aye, Klambauer-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye. Motion Carried.

PUBLIC COMMENT

Allan Haseman of Hinckley asked the Board for a status update on the water problem on View Street. Mr. Haseman also related that the resident in question put in fence posts which (allegedly) cut a cable line. Quirk stated that the resident in question had been issued a stop work order for the fence and the issue is being addressed.

Larry Menz of Hinckley asked if the pay raises are retroactive to May 1, 2024. Quirk confirmed that they are.

OPEN DISCUSSION

Klambauer asked if there were any repercussions for the stop work order and was informed that if the resident applies for a permit, the cost would be doubled.

Personnel Employee Pay Raise Correction

Due to an oversight in the motion authorizing employee pay raises, Quirk made a motion to reconsider the pay raises for the Village Hall & Public Works employees, seconded by Prickert.

ROLL CALL VOTE: Quirk-Aye, Klambauer-Aye, Prickert-Aye, Kula-Aye, Gayhart-Aye. Motion Carried.

Quirk moved to amend the prior motion to make the pay raises retro- active to May 1, 2024, which was seconded by Pricket.

ROLL CALL VOTE: Quirk-Aye, Klambauer-Aye, Pricket-Aye, Kula-Aye, Gayhart-Aye. Motion Carried

Quirk moved to approve the “motion as amended,” seconded by Prickett.

ROLL CALL VOTE: Kula-Aye, Gayhart-Aye, Klambauer-Aye, Prickett-Aye, Quirk-Aye. Motion Carried.

ADJOURMENT

At 7:55PM Quirk asked for a motion to adjourn the Regular Board Meeting. Gayhart moved to adjourn, seconded by Prickett.

Roll Call Vote:

Quirk- Aye, Klambauer- Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye. Motion Carried. The next Regular Board meeting will be held on September 9, 2024.

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