DeKalb Times

City of Sandwich City Council met Nov. 18.

Here are the minutes provided by the council:

1. Call to Order: Mayor Latham called the meeting to order at 7:40 PM followed with the Pledge of Allegiance

2. Roll Call

Present: Mayor Latham, City Clerk Ii, Aldermen Arnett, Erickson, Fritsch, Johnson, Kreinbrink, Littlebrant, Robinson & Whitecotton

Also present: City Attorney Gottschalk, City Administrator Penman, Police Chief Senne, EMA Director Eberle & EEI Engineer Curt Dettmann

Quorum established

3. Audience Comments:

Becky Nelson, local resident, spoke on the $60,000 payment to HLR asking if the Council and City Attorney have investigated why there is a shortfall in monies due. She voiced that she is against paying this invoice.

4. Consent Agenda:

Motion to adopt the Consent Agenda as a whole. (All matters listed are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the Consent Agenda and considered separately).

A. Approval of Committee-of-the-Whole Meeting Minutes of November 4, 2024 removed

B. Approval of Regular Council Meeting Minutes of November 4, 2024.

C. Approval of Financials & October Treasurer’s Report removed

At the request of the City Clerk, Item A (minutes for the COW meeting of November 4th) be removed. Mayor Latham made a similar request asking that Item C (Financial & October Treasurer’s Report) also be removed.

Motion made by Alderman Littlebrant, and seconded by Alderwoman Erickson, adopting the consent agenda as amended. Motion passed unanimously on voice vote.

5. Mayor’s Report: Mayor commented that as projects are coming to an end, and the budget committee will start the process for next fiscal year’s budget, he will be looking toward a retreat to discuss and review past and future projects.

6. Attorney’s Report: Attorney Gottschalk apologized for not getting her report distributed to the Council.

7. City Clerk Ii apologized for not having the COW Minutes for November 4th citing nominating petitions for the consolidated election in April, 2025, have kept her busy. She also requested that she be included whenever documents are distributed at the Council meetings.

8. Treasurer’s Report: Vacancy

9. City Administrator: No report

10. City Department’s Reports:

Chief Senne announced that the Chamber of Commerce has made a request for street closure on December 7th, between 4:30 PM – 7 PM, for the annual Christmas kickoff. All department heads have already signed off with their approval. Council was in favor of the street closure.

Engineering: EEI Curt Dettmann said the drainage issues at the Park District will be resolve and drainage issues will be connected to the City’s storm sewer.

11. Council Reports: No reports

12. Old Business:

A. HLR Construction Engineering Services Amendment: Discussion and possible action to authorize the Mayor to amend the existing agreement with HLR for additional Construction Engineering Services for the Latham Street project increasing the value of the contract from $256,532.00 to $319,097.00, not to exceed an additional $62,565.00. After a lengthy discussion, Council decided additional information and research is warranted from the City Attorney. EEI Engineer Dettmann reminded that the contract is through IDOT (Il Department of Transportation) and there is little leeway because federal funds were used to finance the property. This matter remains on the table from the October 21st, meeting, and no action was taken.

13. New Business:

A. Monthly Bills: Discussion and possible approval of monthly bills in the amount of $805,376.30 as recommended by the Finance Committee.

Motion made by Alderwoman Johnson moved to approve payment of monthly bills as presented. Alderman Robinson seconded. Aye: Aldermen Arnett, Erickson, Fritsch, Johnson, Kreinbrink, Littlebrant & Whitecotton Nay: Alderman Robinson Motion carried 7:1

B. Triggi Construction Final Payout: Motion authorizing the final payout and retention to Triggi Construction of West Chicago for work completed as part of the 2024 Sidewalk Program in the amount of $21,372.13.

Motion made by Alderman Littlebrant, and seconded by Alderman Robinson, approving the final payout as presented. Aye: Aldermen Arnett, Erickson, Fritsch, Johnson, Kreinbrink, Littlebrant, Robinson & Whitecotton Nay:0 Motion carried unanimously

C. IMIC (IL Municipal Insurance Cooperative) Renewal: Discussion and possible action to authorize the renewal of Illinois Municipal Insurance Cooperative (IMIC) policy premiums FY 2025 in the amount of $393,294.00. This reflects a 7.08% increase over last year.

Alderman Littlebrant moved authorizing the renewal of IMIC policy FY 2025. Alderwoman Erickson seconded. Aye: Aldermen Arnett, Erickson, Fritsch, Johnson, Kreinbrink, Littlebrant, Robinson & Whitecotton Nay:0 Motion carried 8:0

14. Executive Session: None

15. Announcements:

A. Next Finance Committee Meeting will be held on December 2, 2024 at 6:30 PM

B. The next Committee-of-the-Whole Council Meeting will be held on Monday, December 2, 2024 at 7:00 PM

C. The next Regular City Council Meeting will be held on Monday, December 2, 2024, immediately following the Committee-of-the-Whole Meeting.

16. Adjournment: Motion made by Alderman Robinson to adjourn at 8:42 PM. Motion was seconded by Alderwoman Erickson. Motion passed unanimously on voice vote.

http://www.sandwich.il.us/media/2776