DeKalb Times

DeKalb County Board met March 19.

Here is the agenda provided by the board:'

1. Roll Call

2. Pledge of Allegiance to the Flag

3. Approval of Agenda

4. Approval of Minutes:

a. February 19, 2025 County Board Meeting

5. Communications & Proclamations:

a. Employee Service Awards – March 2025

6. Public Comments

Any member of the public may address the County Board for up to 3 minutes on any topic of their choosing. There will be no yielding of time to other members of the public and agenda time for public comments is limited to 30 minutes in total.

7. Public Hearing

A Public Hearing to obtain public comment and consider the economic, social and environmental effects of the application for Public Transportation Assistance under Section 5311 of the Federal Transit Act.

8. Approval of Appointments for this Month:

DCRNC Oversight Board

• Mary Hatch reappointed for a two-year term beginning January 1, 2025 and expiring December 31, 2026.

• Dan Kenney appointed for a two-year term beginning January 1, 2025 and expiring December 31, 2026.

9. Reports of Standing Committees with Ordinances & Resolutions

PLANNING, ZONING & DEVELOPMENT COMMITTEE

a. Ordinance O2025-02—An Ordinance Approving an Amendment to a Special Use Permit to expand and continue operating an auction business at 16746 Chicago Road, in Sandwich Township. The property is zoned A-1, Agricultural District.

Gavin Specialties Inc. is seeking to expand their auction business operating at the above referenced property, with the addition of three new storage buildings and the acquisition of 7.595-acres from the neighboring farm that the business is currently leasing. Ordinance 2005-14 granted approval of a Special Use Permit for the establishment and operation of the business. As this use is only allowed as a Special Use in the Agricultural District, they are requesting approval of an amendment to their Special Use Permit for the proposed expansion. The required public hearing for the Special Use Permit was conducted by Hearing Officer Dale Clark on January 16, 2025. Mr. Clark has made his findings of fact and recommended that the Special Use Permits be granted with conditions. (Petition SA-25-01)

Committee Action: The Planning, Zoning & Development Committee considered Ordinance O2025-02 on February 26th and forwarded the Ordinance to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

COUNTY HIGHWAY COMMITTEE

a. Resolution R2025-019—A Resolution Awarding purchase and installation of dump body, snow plow, frame, hydraulic system, wing, spreader, and pre-wet tank system, each on one (1) 2025 Peterbilt 548 Dump Truck as specified, to Monroe Truck Equipment, Inc., of Monroe, WI in the Amount of $168,315.00.

For the bid opening on February 27, 2025, Resolution #R2025-019 awards the low bid meeting specification out of two bidders to Monroe Truck Equipment, Inc., of Monroe, WI in the amount of $168,315.00. The estimate of cost was $180,000.00.

Committee Action: The Highway Committee considered Resolution R2025-019 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

b. Resolution R2025-020—A Resolution Awarding purchase and delivery of one (1) new 2024 Chevrolet Silverado, Mechanics/Service/Crane Truck as specified, to Uftring Chevrolet, Inc., of Washington, IL in the Amount of $173,408.00.

For the bid opening on February 27, 2025, Resolution #R2025-020 awards the low bid meeting specification out of one bidder to Uftring Chevrolet, Inc., of Washington, IL in the amount of $173,408.00. The estimate of cost was $200,000.00.

Committee Action: The Highway Committee considered Resolution R2025-020 on March 6th, and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

c. Resolution R2025-021—A Resolution Awarding the 2025 General County Letting in which all bids are accepted.

For the bid opening on March 6, 2025, Resolution #R2025-021 involves the establishment of prices for calendar year 2025 for Free-on-Board aggregate, patching material, hot-mix asphalt, and liquid calcium chloride for County/Road Districts. All bids are awarded and the lowest cost for each project is calculated by taking the bid price of a product and adding in the cost of travel from the quarry/plant to the job site. The estimate of cost for the County’s portion was $170,000.00 and the Road Districts’ portion was $94,500.00

Committee Action: The Highway Committee considered Resolution R2025-021 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

d. Resolution R2025-022—A Resolution Awarding the 2025 Afton Road District Aggregate Project to Wagner Aggregate Inc., of DeKalb, IL in the Amount of $29,800.00.

For the bid opening held on March 6, 2025, Resolution R2025-022 involves the aggregate spread on road for the 2025 project in Afton Road District and awards the low bid meeting specifications out of two bidders to Wagner Aggregate Inc., of DeKalb, IL in the amount of $29,800.00. The estimate of cost for the Road District was $30,000.00.

Committee Action: The Highway Committee considered Resolution R2025-022 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

e. Resolution R2025-023—A Resolution Awarding the 2025 Malta Road District Aggregate Project to Wagner Aggregate, of DeKalb, IL in the Amount of $28,060.00.

For the bid opening held on March 6, 2025, Resolution R2025-023 involves the aggregate spread on road for the 2025 project in Malta Road District and awards the low bid meeting specifications out of two bidders to Wagner Aggregate Inc., of DeKalb, IL in the amount of $28,060.00. The estimate of cost for the Road District was $27,600.00.

Committee Action: The Highway Committee considered Resolution R2025-023 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

f. Resolution R2025-024—A Resolution Awarding the 2025 Paw Paw Road District Aggregate Project to Macklin Inc., of Rochelle, IL in the Amount of $49,800.00.

For the bid opening held on March 6, 2025, Resolution R2025-024 involves the aggregate spread on road for the 2025 project in Paw Paw Road District and awards the low bid meeting specifications out of one bidder to Macklin Inc., of Rochelle, IL in the amount of $49,800.00. The estimate of cost for the Road District was $51,000.00.

Committee Action: The Highway Committee considered Resolution R2025-024 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

Resolution R2025-025—A Resolution Awarding the 2025 Somonauk Road District Aggregate Project to Wagner Aggregate Inc., of DeKalb, IL in the Amount of $98,600.00.

For the bid opening held on March 6, 2025, Resolution R2025-025 involves the aggregate spread on road for the 2025 project in Somonauk Road District and awards the low bid meeting specifications out of two bidders to Wagner Aggregate Inc., of DeKalb, IL in the amount of $98,600.00. The estimate of cost for the Road District was $98,600.00

Committee Action: The Highway Committee considered Resolution R2025-025 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

g. Resolution R2025-026—A Resolution Awarding the 2025 South Grove Road District Aggregate Project to Wagner Aggregate Inc., of DeKalb, IL in the Amount of $25,300.00.

For the bid opening held on March 6, 2025, Resolution R2025-026 involves the aggregate spread on road for the 2025 project in South Grove Road District and awards the low bid meeting specifications out of two bidders to Wagner Aggregate Inc., of DeKalb, IL in the amount of $25,300.00. The estimate of cost for the Road District was $27,600.00.

Committee Action: The Highway Committee considered Resolution R2025-026 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

h. Resolution R2025-027—A Resolution Awarding the 2025 Squaw Grove Road District Aggregate Project to Wagner Aggregate Inc., of DeKalb, IL in the Amount of $167,500.00.

For the bid opening held on March 6, 2025, Resolution R2025-027 involves the aggregate spread on road for the 2025 project in Squaw Grove Road District and awards the low bid meeting specifications out of two bidders to Wagner Aggregate Inc., of DeKalb, IL in the amount of $167,500.00. The estimate of cost for the Road District was $170,000.00.

Committee Action: The Highway Committee considered Resolution R2025-027 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

i. Resolution R2025-028—A Resolution Awarding the 2025 County/Road Districts Drainage Pipe Project to Mid American Water, Inc., of Aurora, IL in the Amount of $39,139.29.

For the bid opening held on March 6, 2025, Resolution R2025-028 involves the drainage pipes utilized by the County and Road Districts during 2025 for various drainage projects. This resolution awards the low bid meeting specification out of two bidders to Mid American Water Inc., of Aurora, IL in the amount of $39,139.29. The estimate of cost for the County’s portion was $30,759.00 and the Road Districts’ portion was $4,140.00.

Committee Action: The Highway Committee considered Resolution R2025-028 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

Resolution R2025-029—A Resolution Awarding the 2025 Road District Crack Routing & Crack Filling Project to SKC Construction Inc., of Elgin, IL in the Amount of $51,106.50.

For the bid opening held on March 6, 2025, Resolution R2025-029 consists of crack routing and filling on various roads throughout DeKalb County, in Afton Road District & Sandwich Road District awards the low bid meeting specifications out of two bidders to SKC Construction Inc., of Elgin, IL in the amount of $51,106.50. The estimate of cost for the Road Districts was $41,550.00.

Committee Action: The Highway Committee considered Resolution R2025-029 on March 6th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

HEALTH & HUMAN SERVICES COMMITTEE

a. Resolution R2025-031—A Resolution Authorizing Execution and Amendment of Federal 5311 Grant Agreement.

Voluntary Action Center operates as a purchased service provider to DeKalb County under the 5311 and Downstate Operating Assistance Program transportation grants. The Voluntary Action Center, in conjunction with DeKalb County Administration, is preparing an application on behalf of the TransVAC program to secure up to $450,695 in Federal and $1,540,800 in State of Illinois transit operating assistance. As part of the process, IDOT requires the DeKalb County Board to hold a public hearing on the project, which is scheduled to take place during the March 19th County Board Meeting, and pass a resolution that authorizes the submittal of an application for the project. This grant, under the auspices of the Federal Transit Administration’s 5311 program, offers transit operators in rural counties the ability to receive reimbursement for the costs involved in providing transportation for public ridership in the TransVAC service area.

Committee Action: The Health & Human Services Committee considered Resolution R2025-031 on March 3rd and forwarded the Resolution to the County Board with a favorable recommendation by voice vote, with all votes cast in the affirmative.

b. Ordinance O2025-03—An Ordinance to Provide Public Transportation in DeKalb County, Illinois.

Ordinance O2025-03 states that DeKalb County wishes to provide public transportation for its citizens and become eligible for grants from the State of Illinois or any department or agency thereof, from any unit of local government, from the Federal government or any department or agency thereof. As part of the Federal 5311 Grant Application Process, this ordinance must be passed by the County Board on an annual basis to qualify for available funding.

Committee Action: The Health & Human Services Committee considered Ordinance O2025-03 on March 3rd and forwarded the Ordinance to the County Board with a favorable recommendation by voice vote, with all votes cast in the affirmative.

FACILITIES & TECHNOLOGY COMMITTEE

a. Resolutions R2025-032—A Resolution Authorizing the Procurement of an Air Conditioner Coil for the DCRNC Rooftop Unit from Helm Group in the Amount of $32,166.00.

Resolution R2025-032 authorizes the procurement of an air conditioner coil for the replacement of the coil in the rooftop air conditioner unit above the Administration wing of the DCRNC. The current coil has been experiencing issues since the middle of 2024. The coil has been leaking freon and is unable to hold temperatures inside the building. A number of temporary repairs have been made to attempt to keep the coil inside the unit operable.

The DCRNC Maintenance Supervisor solicited three quotes for the procurement for the procurement of the coil. Helm Group submitted the lowest quote in the amount of $32,166.00. The quotes are inclusive of all installation costs, including crane pricing to hoist the coil onto the roof.

Committee Action: The Facilities & Technology Committee considered Resolution R2025-032 on March 3rd and forwarded the Resolution to the County Board with a favorable recommendation by voice vote, with all votes cast in the affirmative.

LAW & JUSTICE COMMITTEE

No Actionable Items

FINANCE & ADMINISTRATION COMMITTEE

a. Resolution R2025-033—A Resolution Approving the Payment of County Claims for March 2025, and Off-Cycle Claims Paid During the Previous Month, Including All Claims for Travel, Meals, and Lodging, in the Amount of $6,782,504.13.

Committee Action: The Finance & Administration Committee considered Resolution R2025-033 on March 5th and forwarded the Resolution to the County Board with a favorable recommendation by a voice vote, with all votes cast in the affirmative.

f. Reports of County Officials: Accept and place on file the following Reports of County Officials.

Cash & Investments in County Banks – February 2025

Public Defender’s Report – February 2025

Adult & Juvenile Monthly Reports – February 2025

Pretrial Report – February 2025

Sheriff’s Jail Report – February 2025

Building Permits & Construction Reports – February 2025

DCRNC Monthly Report – February 2025

EXECUTIVE COMMITTEE

a. Resolution R2025-034—A Resolution Designating an Authorized Agent of DeKalb County to Enter into Contract(s) with the State of Illinois.

State of Illinois requires a Certificate of Authority designating an authorized agent of the County of DeKalb. This Resolution authorizes the DeKalb County Administrator to enter into contract(s), to include joint participation agreements, on behalf of DeKalb County including any of its agencies or departments with the State of Illinois and any of its agencies or departments.

Committee Action: The Executive Committee considered Resolution R2025-034 on March 12th and forwarded the Resolution to the County Board with a favorable recommendation by voice vote, with all votes cast in the affirmative.

b. Resolution R2025-035—A Resolution in Support of DeKalb County Agriculture.

Resolution R2025-035 acknowledges the DeKalb County Board’s support agriculture within our county and recognizes the County Board and Staff’s role promoting the development of agriculture for the benefit of our county and all its residents.

Committee Action: The Executive Committee considered Resolution R2025-035 on March 12th and forwarded the Resolution to the County Board with a favorable recommendation by voice vote, with all votes cast in the affirmative.

9. Executive Session

a. Probable or Imminent Litigation per 5 ILCS 120/2(c)(11)

10. Old Business

11. New Business & Referral of Matters to Committee

12. Adjournment

https://dekalbcounty.org/wp-content/uploads/2025/03/agenda-cb-03192025.pdf