DeKalb Times

Village of Kingston Board of Trustees met April 7.

Here are the minutes provided by the board:

1. CALL MEETING TO ORDER

President Lynch called the meeting to order at 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

President Lynch led the Pledge of Allegiance.

3. ROLL CALL

Present: President John Lynch, and Trustees Dale Coughran, Brad Edwards, Joe Hengels, Todd Holman, Howard Lyle, and Steve VanBuren

Absent:

Others in Attendance: Village Clerk Sandie Maahs, Village Treasurer Jennifer Dynek, Village Attorney Kevin Buick, Police Chief Gerald Taft, Police

Officer Scott Allspaugh, and Public Works Director Justin Kamp

4. AGENDA ADDITIONS OR CORRECTIONS

Trustee Edwards asked that ‘discussion on open president’s position’ be added to the agenda.

5. APPROVAL OF MINUTES

a. Approval of Minutes from March 17, 2025 Regular Board Meeting

Trustee Hengels made a Motion to Approve the Minutes from March 17, 2025 Regular Board Meeting. Trustee Holman seconded the Motion. Motion passed on the following roll call vote:

Ayes: 6 - Coughran, Edwards, Hengels, Holman, Lyle, VanBuren

Nays: 0

Absent: 0

6. CITIZENS COMMENTS

Susan Carrington from Birth to Five discussed the early childhood education and care services that they offer and the opening on their board.

7. REPORTS OF OFFICERS

a. Police Department

Chief Taft discussed a motor vehicle accident that occurred in which a residential home was damaged, and that B&F offers after-hours inspections. After discussion, the Board felt the inspections should be completed by one of the parties’ insurances.

Chief Taft discussed his attendance at a law enforcement conference, including a breakout session on emergency handing in . Officer Allspaugh reviewed the NIMS training that he recently participated in, and Chief Taft discussed the importance of other supervisors and board members participating in a minimal level of NIMS training.

b. Village Attorney

c. Public Works

Director Kamp discussed that a structural engineer reviewed the current condition of the building and felt that the work could hold off until the following fiscal year while additional inspections are completed.

d. Village Engineer

e. Village Treasurer/Village Clerk

Treasurer Dynek discussed the updates to the appropriations.

8. OLD BUSINESS

a. Discussion on Property Maintenance (Updates and issues)

Trustee Hengels shared that B&F is working on new issues and the ongoing issue at 9329 Illinois Route 72.

b. Discussion on Windhaven Subdivision Flooding/DNR Status

c. Discussion on water main expansion to River Oaks Subdivision

d. Discussion on employee handbook

Attorney Buick shared that his partner Attorney Gottschalk is reviewing the employee handbook and is hopeful to have it completed by the next meeting.

8. NEW BUSINESS

a. Discussion and possible approval of Warrant List for Items Over $500.00 dated April 7, 2025

Trustee Hengels made a Motion to Approve Warrant List for Items Over $500.00 dated April 7, 2025. Trustee Lyle seconded the Motion. Motion passed on the following roll call vote:

Ayes: 6 - Coughran, Edwards, Hengels, Holman, Lyle, VanBuren

Nays: 0

Absent: 0

b. Discussion on supervisor attendance at Board meetings

The Board discussed supervisor attendance at Board meetings with the supervisors. The supervisors agreed to attend the first meeting of every month, and any other meetings as needed based on agenda items.

c. Discussion on NIMS training

d. Discussion and possible approval of Resolution No. 2025-04 – A Resolution Approving and Authorizing Execution of a Professional Services Agreement between the Village of Kingston and HR Green, Inc. for Kingston Water Main Interconnection Improvements Trustee Edwards made a Motion to Approve Resolution No. 2025-04 – A Resolution Approving and Authorizing Execution of a Professional Services Agreement between the Village of Kingston and HR Green, Inc. for Kingston Water Main Interconnection Improvements. Trustee Lyle seconded the Motion. President Lynch discussed that the additional costs are due to the change of the route and additional railroad fees. The Board discussed payment the IEPA loan. Motion passed on the following roll call vote:

Ayes: 6 - Coughran, Edwards, Hengels, Holman, Lyle, VanBuren

Nays: 0

Absent: 0

e. Discussion and possible approval and authorization for President Lynch to execute letter in support of the GK Trail

Trustee Hengels made a Motion to Approve and Authorize President Lynch to Execute Letter in Support of the GK Trail. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 6 - Coughran, Edwards, Hengels, Holman, Lyle, VanBuren

Nays: 0

Absent: 0

f. Discussion and possible approval of Ordinance 2025-01 – An Appropriation Ordinance Trustee Coughran made a Motion to Approve Ordinance No. 2025-01 – An Appropriation Ordinance. Trustee Edwards seconded the Motion. Motion passed on the following roll call vote:

Ayes: 6 - Coughran, Edwards, Hengels, Holman, Lyle, VanBuren

Nays: 0

Absent: 0

g. Discussion and possible approval of Resolution No. 2025-05 – A Resolution Approving and Authorizing Execution of Proposal from Banner Up Signs for Purchase of Trade Show Backdrop

Trustee Hengels made a Motion to Approve Resolution No. 2025-05 – A Resolution Approving and Authorizing Execution of Proposal from Banner Up Signs for Purchase of Trade Show Backdrop. Trustee Lyle seconded the Motion. Chief Taft discussed the possible uses of the backdrop and confirmed there are funds available. Motion passed on the following roll call vote:

Ayes: 6 - Coughran, Edwards, Hengels, Holman, Lyle, VanBuren

Nays: 0

Absent: 0

Discussion on open president’s position

The Board discussed that no candidates ran for the Village President position at the 2025 Consolidated Election. Attorney Buick reviewed the process to fill a vacant village president position. The Board asked that the item be added to the next agenda for further discussion.

9. ADJOURN TO CLOSED SESSION

10. ADJOURNMENT

Trustee Hengels made a Motion to Adjourn. Trustee Holman seconded the Motion. Motion passed on the unanimous voice vote of those present at 6:53 p.m.

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