DeKalb Times

Village of Kingston Board of Trustees met May 5.

Here are the minutes provided by the board:

1. CALL MEETING TO ORDER

President Lynch called the meeting to order at 6:00 p.m.

2. PLEDGE OF ALLEGIANCE

President Lynch led the Pledge of Allegiance.

3. ROLL CALL

Present: President John Lynch, and Trustees Dale Coughran, Brad Edwards, Joe Hengels, Todd Holman, and Steve VanBuren

Absent: Trustee Howard Lyle

Others in Attendance: Village Treasurer Jennifer Dynek, Village Attorney Kevin Buick, Police Chief Gerald Taft, Police Officer Scott Allspaugh, and

Public Works Director Justin Kamp

4. AGENDA ADDITIONS OR CORRECTIONS

Trustee Hengels asked that ‘Regional Planning Commission’ be added to the agenda.

5. APPROVAL OF MINUTES

a. Approval of Minutes from April 21, 2025 Regular Board Meeting

Trustee Hengels made a Motion to Approve the Minutes from April 21, 2025 Regular Board Meeting. Trustee VanBuren seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Hengels, Holman, VanBuren

Nays: 0

Absent: 1 - Lyle

6. CITIZENS COMMENTS

7. REPORTS OF OFFICERS

a. Police Department

b. Village Attorney

Attorney Buick confirmed that Attorney Gottschalk is still reviewing the proposed handbook.

c. Public Works

Director Kamp discussed that he met with HR Green and PDC Automation regarding the remote viewing program that is being installed at Wells 2, 3, and 4 and delay in the program being designed as PDC has had a change in employees. Director Kamp confirmed that PDC Automation will be installing a program to send him a notification if there are issues with those wells.

d. Village Engineer

e. Village Treasurer/Village Clerk

8. OLD BUSINESS

a. Discussion on Property Maintenance (Updates and issues)

Trustee Hengels discussed concerns with the adjudication process and adding to the process the Village sending a preemptive letter on the property maintenance issues prior to sending tickets for adjudication. The Board members did not object to Trustee Hengels meeting with Chief Taft, Attorney Conklin, and B&F to discuss how to amend the adjudication process to encourage compliance.

Chief Taft shared that B&F was able to talk to the property owners of the barn that was discussed previously, the owners showed up to court and agreed to demolish the barn by May 19th, and the case was continued until May 19, 2025. The Board discussed the fines on the property.

b. Discussion on Windhaven Subdivision Flooding/DNR Status

c. Discussion on water main expansion to River Oaks Subdivision

d. Discussion on employee handbook

8. NEW BUSINESS

a. Discussion and possible approval of Warrant List for Items Over $500.00 dated May 5, 2025 Trustee Hengels made a Motion to Approve Warrant List for Items Over $500.00 dated May 5, 2025. Trustee Coughran seconded the Motion. Motion passed on the following roll call vote:

Ayes: 5 - Coughran, Edwards, Hengels, Holman, VanBuren

Nays: 0

Absent: 1 - Lyle

b. Swearing in of newly Elected Officials

Attorney Buick swore in Brad Edwards, Joe Hengels, and Todd Holman to four-year terms as Village Trustees. Attorney Buick swore in Jennifer Dynek as Village Treasurer.

President Lynch resigned from the Village President position.

c. Appointment of Acting Village President

Trustee Hengels made a Motion to Appoint Brad Edwards as the Acting Village President. Trustee Coughran seconded the Motion.

Ayes: 4 - Coughran, Edwards, Hengels, Holman

Nays: 0

Absent: 0

Trustee Edwards resigned as Village Trustee.

Attorney Buick swore in Brad Edwards as Acting Village President.

d. Appointment and swearing in of Village President

e. Appointment and swearing in of Trustee (two vacant positions)

f. Appointment and swearing in of Village Treasurer

g. Appointment and swearing in of Village Clerk

Regional Planning Commission

Trustee Hengels shared the information from Dan Templin of the DeKalb County Community Foundation that was presented at the last meeting of the Regional Planning Commission.

The Board thanked John Lynch for his service to the Village of Kingston.

9. ADJOURN TO CLOSED SESSION

10. ADJOURNMENT

Trustee Hengels made a Motion to Adjourn. Trustee Coughran seconded the Motion. Motion passed on the unanimous voice vote of those present at 6:38 p.m.

https://drive.google.com/drive/folders/1OWfvB-wxBeEizU4uCGlUuCdN3D6Rciyo