DeKalb Times

Village of Hinckley Board of Trustees met May 12.

Here are the minutes provided by the board:

CALL BOARD MEETING TO ORDER: Meeting was called to order at 7:00 PM by Village Attorney Lundgren.

Administration of Oath of Office for Newly Elected Officials: Sworn in was Sarah Quirk, Brian Siwicki, and Steven Gayhart.

President Quirk asked for a Motion to Appoint Jamie Whitlock for a two-year term as Trustee. Trustee Prickett motioned Jamie Whitlock for a two-year term as Trustee, Trustee Kula seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, Gayhart-Aye, and Siwicki-Aye. Motion carried.

President Quirk asked for a Motion to Appoint Joan Bennett for a four-year term as Village Clerk. Trustee Gayhart motioned Joan Bennett for a four-year term, Trustee Prickett seconded the motion. Roll call vote: Kula-Aye, Gayhart-Aye, Whitlock-Aye, Siwicki-Aye, and Prickett. Motion carried.

President Quirk asked for a Motion to Appoint Jennifer Klambauer for a four-year term as Deputy Clerk. Trustee Kula motioned Jennifer Klambauer for a four-year term, Trustee Prickett seconded the motion. Roll call vote: Gayhart-Aye, Whitlock-Aye, Siwicki-Aye, Prickett-Aye, and Kula-Aye. Motion carried.

President Quirk asked for a Motion to Appoint Ken Gettemy for a four-year term as Police Chief. Trustee Siwicki motioned Ken Gettemy for a four-year term, Trustee Prickett seconded the motion. Roll call vote: Whitlock-Aye, Siwicki-Aye, Prickett-Aye, Kula-Aye, and Gayhart-Aye. Motion carried.

President Quirk asked for a Motion to Appoint Dave Maroo for a four-year term as Village Treasurer. Trustee Gayhart motioned for a four-year term; Trustee Kula seconded the motion. Roll call vote: Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock-Aye. Motion carried.

President Quirk asked for a Motion to Appoint Robert Pritchard for a four-year term as Chairman of the Planning Commission/Zoning Board of Appeals. Trustee Gayhart motioned for a four-year term, Trustee Kula seconded the motion. Roll call vote: Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock-Aye. Motion carried.

Roll call was taken showing the following:

Present: Sarah Quirk, Brian Siwicki, Alyssa Prickett, Russell Kula, Steve Gayhart, Jamie Whitlock. Quorum established.

Absent: None.

Also Present: Attorney Lundgren, Village Clerk Joan Bennett, Treasurer Dave Maroo, Chief Gettemy, and Members of the Public.

PUBLIC COMMENT on Agenda Items Scheduled for Action Only

None

GENERAL BUSINESS

• Agenda item for discussion/approval: April 28, 2025, Regular Board Meeting Minutes

Trustee Prickett moved to approve the minutes for April 28, 2025, and Trustee Kula seconded the motion. Roll call vote: Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock-Aye. Motion carried.

• Agenda item for discussion/approval: Payment of Invoices Due

Trustee Siwicki moved to approve the Payment of Invoices Due as presented, and Trustee Kula seconded the motion. Roll call vote: Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock Aye. Motion carried.

PRESIDENT’S REPORT

No report.

ATTORNEY’S REPORT

For Discussion/Approval:

Attorney Lundgren stated Producers National Insurance sent a release for the light pole claim on Prairie View. We should expect the check shortly. The Planning Commission is having a meeting on June 2, 2025, to approve the 84 Lumber application for rezoning of 3 of their parcels of land.

CLERK’S REPORT

Village Clerk Bennett stated that the Arbor Day Tree giveaway went very well. We are hoping to do this again next year.

ENGINEER’S REPORT

The 2025 Road Program Award Letter states that EEI recommends the acceptance of the bid and approval of award to be given to Universal Asphalt & Excavating, Inc. from LaSalle, in the amount of $322,363.51. Trustee Kula motioned to approve the bid from Universal Asphalt & Excavating, Inc.; Trustee Gayhart seconded the motion. Roll call vote: Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock-Aye. Motion carried.

The Purchase Service Agreement Groundwater Use Ordinance Technical Support has been returned from EEI in the amount of $9958. Attorney Lundgren states that we need facts and feedback to turn into IEPA. Brandon Kramer notes that EEI will then access the research, double check and provide recommendation. Trustee Gayhart motioned to approve the PSA for Groundwater Use Ordinance Technical Support NTE $10,000; Trustee Prickett seconded the motion. Roll call vote: Siwicki-Aye, Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock-Aye. Motion carried.

TREASURER’S REPORT

Treasurer Maroo dispersed the April 2025 Treasurer’s Monthly Fund Balance Report.

Treasurer Maroo asked that each of the committee members make an appointment with him to discuss their appropriation requests for the first week in June (each trustee and department head).

The village audit process will start on Tuesday, May 13 and will return in June for the full audit.

COMMITTEE REPORTS

Public Safety

Chief Gettemy noted the following:

Operation Prom Night went well. This will most likely be an every other year event. An unattended vehicle has been donated.

Fireworks prep has started.

Body worn cameras should be out/worn tomorrow.

Finance and Economic Development

No report.

Streets & Alleys

No report.

Buildings, Grounds & Parks

No report.

Water & Sewer

For Discussion/Approval: (2) Non-Potable Water System VFD’s (Variable Frequency Drives) NTE $6500.

Trustee Gayhart stated that a pump has gone out at the wastewater treatment plant. The pump is obsolete. The pumps must be replaced together as they work together. Together the pumps are approximately $6300.00, NTE $6500.00. Trustee Gayhart motioned for approval for (2) Non-Potable Water System VFD’s; Trustee Kula seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, Gayhart-Aye, Whitlock-Aye, and Siwicki-Aye. Motion carried.

Personnel

No report.

PUBLIC COMMENT

Bob Pritchard noted:

The Historical Society will be putting on free band concerts for the summer on the third Thursday of each month.

On Monday, June 2, there will be a Planning Commission Rezoning Hearing.

OPEN DISCUSSION

Trustee Siwicki asked to post anyone interested in volunteering for Tree Board to contact him or the Village Hall at 815.286.3836.

ADJOURMENT

President Quirk moved to adjourn the meeting at 7:52 pm. Trustee Prickett motioned to adjourn and Trustee Gayhart seconded the motion. Voice vote: All in favor. Motion carried. The next Regular Board Meeting will be held on May 19th, 2025.

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